Mar 2020 – Feb 2021 · 11 mos

Aug 2018 – Jul 2020 · 1 yr 11 mos

• Business Operations: restructuring the entire firm to offering an option for those with high performance to work remotely up to 3 days per week years pre-COVID pandemic which made the COVID transition seamless. IP Administration: overseeing staff (3 Managers, 3 specialist & 10 Paralegals), whom are all directly responsible for the day-to-day work functions of the practice. Office Services: managing Receptionist/Legal Assistant; oversee space planning and design, building lease & annual CAM charges. Finance & Accounting: managing Accounting Coordinator whom is responsible for most A/P & A/R functions; monitoring cashflow & accessing potential bad debt for write-off; reviewing & approving all expenditures; initiating monthly partner draws and quarterly associate bonuses; determining budgets based upon prior year’s spending & works to maintain or lower expenditures; working directly with outside CPA firm to process annual partnership income tax return including Schedule K-1, Form 1065, Business License Renewal and Business Property Tax Return filing the firm’s taxes on time for the first in over 10 years; auditing entries posted to the general ledger for accuracy monthly; processing annual 1099 forms and monthly bank account reconciliations. HR: managing Administrative Coordinator whom is responsible for payroll, benefits administration including open enrollment, FSA, HSA, 401k, 5500 Annual Return of Participant Retirement Plan, on-boarding, workers’ compensation, full cycle recruiting; providing annual performance evaluations, written reprimands and PIPs; terminations and exit interviews. IT: collaborating with outsourced IT company to ensure firm’s technical infrastructure is up to standards, transitioning the firm to a completely virtual platform allowing the ability for the firm to operate exclusive from any secure remote location saving the firm almost $400k annually

Oct 2015 – Aug 2018 · 2 yrs 10 mos

• Responsible for overall management of this paperless, remote IP law firm environment’s financial and accounting operations. Directly oversees accounting department, and indirectly oversees secretarial and other administrative staff including examining work for accuracy and performance evaluations. Serves as primary contact for vendor negotiation of new or existing contracts. Serve as primary backup and “right hand” to Firm Administrator. Determine and implement firm’s accounting policies and procedures including but not limited to month-end and year-end close. Interact with clients, mostly international, regarding accounts receivables matters. Manage outstanding receivables including preparing A/R reports, following up with clients regarding such and meeting with Partners regarding collection status and/or write-off recommendations. Provide direct support for all Intacct accounting software related questions or issues. Handle all Partner draws and reviewing Associate quarterly bonus billed report analysis. Reconcile bank accounts monthly. Manage and approve employee’s time punches and PTO requests.

Oct 2014 – Oct 2015 · 1 yr · Washington D.C. Metro Area

• Manager from Kelley, Drye and Warren offered opportunity to reunite and work along side her in her new position at Venable. Proactively analyze trends and deficiencies creating procedures streamlining the billing processes. Collaborate closely with Director of Accounting to assist with accounting system conversion to Aderant. Prepare client billing in Aderant, including final bill generation, and edits for 32 attorneys. Coordinate with partners, executives and secretaries, handling inquires, write-off approvals and report generation. Assist with client and matter mapping and configuration in the eBilling Hub. Submit and track all ebilling via eBillingHub and various vendor sites.

May 2014 – Oct 2014 · 5 mos · Washington D.C. Metro Area

• Supervised the day-to-day billing aspects of the DC office. Prepare client billing in Aderant, including pre and final bill generation, edits and cover letters as needed for 43 attorneys. Coordinate with partners, executives and secretaries, handling inquires, write-off approvals and report generation. E-bill invoices and monitor the status through the e-BillingHub and vendor websites such as Serengeti, CounselLink, Tymetrix, Datacert, etc., to ensure bills were submitted error-free. Research and correct any pending/rejected invoices.

Jan 2013 – May 2014 · 1 yr 4 mos · Washington D.C. Metro Area

• Brainstorm and provide strategic feedback on operational and accounting efficiency improvements to the COO, Director of HR and Controller. Coordinate and manage all aspects of the monthly billing process for several Partners including the IP Practice of an international Chicago based law firm of over 4,000 attorneys.

Sep 2010 – Jan 2013 · 2 yrs 4 mos

• Promotion: Ensured the timely billing of one of the firms’ largest settlement cases totaling over $35 million. Managed all aspects of the monthly billing process for 13 Partners including International Trade and Subtenants in the DC office of a NY based law firm of over 300 attorneys.

May 2008 – Sep 2010 · 2 yrs 4 mos

• Developed policy and procedures manuals which the firm implemented as the official firm accounting training materials for all staff. Facilitated training sessions including new hire orientations. Responsible for the Auditing and Accounts Payable functions for the DC office of a NY based law firm of over 300 attorneys.

May 2007 – May 2008 · 1 yr

• Manager here left for a position at Kelley, Drye & Warren and asked me to come along and assist her. Assisted with budget preparation. Responsible for the Accounts Payable functions for the DC office of a NY based law firm of over 1,200 attorneys in 19 offices worldwide. Proactively tracked check requests for status updates. Responsible for general ledger transfers. Generate and distribute monthly managerial reports.

Aug 2006 – May 2007 · 9 mos

• Secures Accounts Payable operations for an over $4 billion staffing company by monitoring and approving processing, reporting and auditing and supervising staff. Supervised four accounts payable processors to ensure work is evenly distributed and accurately data entered into the system. Prepared quarterly evaluation and bonus reviews for subordinates. Monitor wires and EFTs. Alerted Controller of EFT system glitch in which all garnishments, approximately $12 million, were being paid in duplication once prior to my starting and another shortly after. Was able to quickly identify the computer issue, alert the banks to successfully reverse the duplicate deposits and contact State and Federal vendors directly to inform them of the duplicate payments to ensure refund checks were mailed.