Feb 2024 – May 2025 · 1 yr 3 mos · Los Gatos, California, United States · Hybrid

• Executive support of VP, Enterprise Product Engineering and Extended Leadership Support (Directors and Tech Leads)
• Heavy Calendar Management: forecasting, communication, optimization, tracking, confidentiality
• Communications: prompt response time, curation of slide decks, Slack channel activity
• Leadership Meetings (EPE Leadership & Directs): agenda management, MC/Scribe assignments, scheduling adjustments
• Travel (domestic and international): flights, hotels, cars, offsite meeting logistics
• Expenses : log monthly expense reports, submit PO’s
• Org Charts: manage updates
• Meetings: support executive-involving meeting requests
• Events: dept townhall, dept summit, provide input on restaurant bookings and coordinate reservations, meeting spaces, vendor management, etc
• MISC: employee event gifts (i.e. new baby swag, sympathy flowers, etc)
• Large Event Planning EPE Summits - biannual
• Proficiency in Google Workspace
• Team-player who operates in a fast-paced team-oriented environment
• Excellent organizational skills with the ability to prioritize and balance multiple projects and switch easily between tasks
• Displays professionalism in communication with internal and external stakeholders
• Exceptional attention to detail, judgment, and ability to make decisions quickly
• Solutions-oriented and proactive attitude

Oct 2023 – May 2024 · 7 mos · San Jose, California, United States · Hybrid

•  Senior Administrator for departmental operations in support of the executive leadership team based throughout the US
•  Coordinate internal and external meetings for multiple executives utilizing various platforms
•  Manage hectic and complex calendars (MAC and PC based operating systems; Google Calendar, Microsoft Outlook, Calendly)
•  Meeting planning and coordination for large departmental meetings
•  Organizational budget management
•  Organize space planning, offsite events, team social and team building event coordination
•  Build cross-functional relationships between departments

May 2020 – Sep 2023 · 3 yrs 4 mos · Menlo Park, California, United States · Hybrid

•  Executive administrative partner for Vice President, BPM (1) and Sr Director, BPM Customer Experience (1) in support of global team (London, Singapore, Seattle, Menlo Park)
•  Back-up executive administrative partner for Sr Vice President (Commerce Business Group) as well as multiple Sr Directors within organization in support of PTO, medical leaves, etc.
•  Lead Administrator for admins within the department. Active member of the broader EA community. Pass down organizational information to administrative team members.
•  Liaison between members of the leadership team and the senior executives
•  Coordinate internal and external meetings for multiple executives
•  Manage hectic and complex calendars (MAC and PC based)
•  Meeting planning and coordination for large departmental meetings
•  Organizational budget management
•  Prepare expense reports and purchase requisitions; work with vendors to negotiate contracts and onboarding
•  Coordinate domestic and international travel arrangements
•  Organize space planning, offsite events, team social and team building event coordination
•  Build cross-functional relationships between departments

Feb 2014 – Oct 2020 · 6 yrs 8 mos

• Executive Administrator/Project Coordinator – Operations; Data Science, Data & Analytics
• Sr Administration/Exec Admin/Coordinator - Data Governance & Business Intelligence
• Sr Administrator – Global Business Svc/Go-To-Market Capabilities/Data Ctr & Security
•  Responsible for providing executive level support and project coordination for departmental operations; Strategically manage and maintain Executive schedules and daily calendars.
•  Prioritize conflicting meeting requests, track action items and commitments to additional managers and team members and follow-up to ensure completion
•  Partner with staff and extended administrative community to plan, schedule, coordinate and execute appropriate professional meetings
•  Work directly with the team on a variety of internal departmental projects which include maintaining/updating Webex Connect social site, meeting and workshop preparations, and other types of confidential matters
•  Arrange and coordinate business travel (both domestic and international) with accurate and timely submission of expense reports
•  Gather input and compile quarterly team information to present to higher level management for Quarterly Business Reviews
•  Arrange and coordinate with new hire on-boarding and assist with acclimation to Cisco and the Cisco culture.
•  Managed Briefing Logistics: Coordinated with sales teams, technical experts, and executives to schedule and tailor briefings to address customer needs as well as Prepared Executive Materials: Compiled detailed agendas, talking points, and background briefs to ensure leaders were well-equipped for productive discussions.
•  Facilitated Cross-Functional Alignment: Acted as the point of contact between engineering, product, and sales teams to ensure presentations were aligned with customer priorities.

Apr 2010 – Feb 2014 · 3 yrs 10 mos

• EXECUTIVE ADMINISTRATOR / PROJECT COORDINATOR – NETWORK MANAGEMENT BUSINESS GROUP / PMO
• APR 2010 – FEB 2014
•  Executive Admin and Project Coordination support for departmental operations and projects. Manage calendars, communications and email for Senior Director, 3 Directors and 2 Managers within the Engineering and PMO business group
•  Maintain departmental financial projections and CapEx spending
•  Maintain project spreadsheets and projections for Program Managers (MAC based Visio)
•  Attend project meetings to assist with project directives and flow to ensure timeline are met
•  Coordinate with contract staffing vendors for Purchase Requisitions/Orders for contract staff resources
•  Coordinate and facilitate TelePresence meetings and on-board new hires within department
•  Facilitate and plan meetings and internal trade shows, both domestic and international
•  Space planning coordinator for larger business group