Jan 2015 – Dec 2016 · 1 yr 11 mos · Nairobi, Kenya

• To provide HR support and ensure administrative policies and procedures are well developed and adhered to.
• Duties and Responsibilities
• Assist the HRM in placement of external advertisements on external sources
• Participate in shortlisting, interviewing and communication of candidates in liaison with the HRM
• Ensure all new employees are issued with contracts and offer letters in a timely manner
• Hire successful staff on the HRMIS
• Application of expatriates work permit and timely renewal of the same, applications of Alien ID's, registrations of NSSF,NHIF and KRA
• Coordination of staff welfare activities e. g funerals, weddings, birthdays
• Assign comfortable and safe work space to all staff
• Staff communication e.g introduction letters to Banks, NSSF, NHIF, confirmation letters
• Enroll staff to the staff medical and pension scheme, troubleshooting of medical related issues, escalate as is necessary in a timely manner
• Assist HRM in timely and dissemination of staff communication
• Records
• Overall responsible for maintenance, update and retrieval of employee files (manual and electronic) and company contracts
• Maintaining leave register, emergency register and contact address
• Staff induction
• Facilitate employee induction/orientation for the new joiners as per company policy
• Ensure proper documentation of all staff induction implemented
• Assist in payroll administration
• Develop, document and implement administrative policies, procedures and systems to support office operational excellence
• Point of contact for office maintenance with external contractors
• Supervisory role for administration officers and supervisors
• Travel arrangements ie flight bookings, hotel bookings and visa applications for all staff, guests and our partner companies
• Application of expatriates work permit and timely renewal of the same, applications of Alien ID's, registrations of NSSF,NHIF and KRA

Feb 2013 – Dec 2014 · 1 yr 10 mos · Nairobi, Kenya

• To provide office support by ensuring effective coordination, planning and monitoring of office administration, health and safety, policy, reporting and communication
• DUTIES AND RESPONSIBILITIES
• Administration
• Oversee and administer the day to day administration of the office
• Assist in the Development, documentation and implementation administrative policies, procedures and systems to support office operational excellence.
• Responsible for supervision of support staff such as cleaners, receptionist. Assigning their work load, monitoring and reporting on performance
• Ensure timely availability of stationary and supplies to all staff

Jan 2012 – Dec 2012 · 11 mos · Nairobi

• Responsible for implementing and maintaining all office and school record keeping systems
• Greets and directs visitors
• Develops and tracks records/reports related to incidents, accidents, average daily attendance, and test scores
• Completes forms i.e purchase orders, online supply orders, conference/travel claims, mileage claims, time sheets, evaluation forms, enrollment cards, and rosters
• Creates and maintains student files; maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed.
• Prepares, creates, and composes letters, reports, bulletins, and other documents for the school or instructional programs
• Operates computer and standard office equipment and provide technical support to staff.
• Acts as liaison between the school site and the general public by researching and conveying information concerning rules, regulations, policies, and laws
• Addresses standard inquiries by letter, phone, e-mail, fax or personal contact
• Ensures that appropriate calendars of activities are maintained for the school including establishment of schedules for parent conferences, meetings, school visitors, and other meetings;
• Assists in the process of registering new students
• Coordinates and schedules transportation for students and staff