Jul 2019 – Jan 2020 · 6 mos · Stanford, California, United States

• Assisted 8 Principle Investigators with pre and post award administration of grants and contracts.
• Prepared proposals for Federal & Non-Federal Sponsors, foundations & industry (e.g. DOE, DARPA,
• NSF, NIH, Boeing, Ford, Toyota)
• Developed budgets and cost-sharing spreadsheets for faculty, ranging from small workshop
• budgets to large foreign center grant budgets (spanning 5-10 years and over $15m)
• Administered departmental research effort reporting and submit signed effort certificates
• complying with guidelines, collaborated with central administration to represent research faculty
• needs and maintain grant awards and agreement records.
• Ensured grant proposals and subcontracts were timely renewed and completed activities orderly
• during closeout.
• Researched compliance issues such as human subjects, animal welfare and biohazards and
• oversaw staff attendance at safety trainings.
• Ensured principal investigators and division business managers handle research funding spending.
• Monitored burn rates and distributed forecast sheets to ensure on-schedule spending, ideally with
• minimal balances by award end date
• Enforced compliance with government and university regulations in all expenditures
• Evaluated expenditure documents as per guidelines for allowability and appropriateness.
• Generated and approved purchase requisitions for payment and travel reimbursements.
• Maintained submitted grants database including tracking faculty grant histories and success rates
• and offering faculty on research opportunities.

Jul 2018 – Jul 2019 · 1 yr · Stanford, California, United States

• Oversaw and performed duties associated with scheduling, organizing, and operating complex
• conferences, seminars, and coordinating events.
• Created and maintained new hire packets for different departments on campus.
• Assisted with managing and monitoring the budget for the School of Engineering Dean’s Office
• Composed and drafted documents and correspondence for presentations, course handouts,
• conferences, seminars, and reports; performed substantial editing and fact checking. Created,
• maintained, modified, and ensured accuracy of content in various unit documents, displays,
• reports, and websites.
• Updated and maintained monthly as well as annual Variance reports for Dean’s Office and the
• Engineering Research Department (ERA).
• Maintained complex calendars with special attention to details by scheduling daily, weekly, monthly
• and quarterly meetings and events.
• Supervised the procurement and inventory process for the office supplies and equipment with
• accuracy and stayed within the budget.
• Provided accurate and timely processing of financial transactions such as expenditures, purchase
• orders and purchase card transactions.
• Department representative on the Stanford Travel Board which includes attending meetings,
• creating job aids as well as keeping the department informed of all changes and updates.
• Schedule and coordinate executive meetings, interviews, and special projects for departments
• within the School of Engineering.
• Assisted in creating job postings, vetting candidates, scheduling phone and in person interviews

Aug 2016 – Aug 2017 · 1 yr · Toronto, Ontario, Canada

• Oversaw & managed multiple projects simultaneously. Anticipated and tracked initial dates, events and associated action items. Always stayed in communication with involved parties to ensure tasks are completed and deadlines are met.
• Managed and trained two staff members to ensure they are keeping up with industry changes as well as adapting to new and improved policies. Held meetings to measure performance and their progress.
• Collected and analyzed data of online programs. Then created and presented reports and findings to the CEO of the company.
• Reviewed & renewed Insurance policies monthly while maintaining current book of business
• Created workflows as well as modify procedures to adhere to industry standards
• Independently collected and prepared monthly reports on Tenants Online program as well as managed the Tenants book of business
• Analyzed statistical data and proposed ideas to improve existing programs to the CEO of the company
• Integrated and introduced new programs to the company

May 2014 – Aug 2016 · 2 yrs 3 mos · Markham, Ontario, Canada

• Processed incoming email applications and phone requests for quotes while providing exceptional customer service
• Responsible for reviewing and renewing current book of business and ensuring all coverages are adequate
• Quoting and binding Gold, Silver & Bronze policies to meet monthly quotas while maintaining a high level of service
• Responsible for managing existing book of business
• Established and maintained excellent customer service with the company clientele
• Invoiced and ensured payments were made on time and accounts were kept in good standing
• Assisted clients in submitting first reports of claims, facilitated prompt response from carrier staff and followed up on claims status, while maintaining high level of customer service
• Processed change requests, endorsements and cancellations requests to existing policies