Apr 2023 – Present · 2 yrs 11 mos

• Lead and inspire a cross-functional team of 7 professionals in the LATAM offices, fostering a collaborative and high-performance work culture.
• Oversee all administrative and operational aspects of the LATAM offices, ensuring seamless day-to-day operations and adherence to company policies.
• Lead the planning and execution of company-wide events, including conferences, meet-ups, and team-building activities.
• Spearhead the development and implementation of office policies, procedures, and workflows, resulting in improved efficiency and productivity.
• Successfully manage office budgets, controlling expenditures while ensuring the availability of essential resources.
• Collaborate with senior management to formulate strategic plans for the LATAM region, aligning office operations with the company's growth objectives.
• Act as the primary liaison for the LATAM offices, facilitating effective communication and information sharing.
• Negotiate contracts with vendors and suppliers, achieving cost savings of 15% through strategic sourcing and negotiations.
• Conduct regular performance evaluations for team members, providing mentorship and professional development opportunities.
• Maintain compliance with local regulations and legal requirements, ensuring the company's activities in the LATAM region are in line with relevant laws.

Dec 2021 – Apr 2023 · 1 yr 4 mos

• Manage complex administrative tasks and projects to support the smooth operation of the company, ensuring all office activities align with organizational goals.
• Oversee a team of an administrative front desk professional, providing leadership, guidance, and fostering a collaborative work environment.
• Spearhead the development and implementation of office policies, procedures, and workflows, optimizing efficiency and productivity.
• Coordinate and manage executive schedules, including meetings, travel arrangements, and conference attendance.
• Serve as a point of contact between various departments, facilitating effective communication and promoting cross-functional collaboration.
• Monitor and manage office budgets, expenses, and procurement activities, consistently achieving cost-saving objectives.

Dec 2019 – Dec 2021 · 2 yrs

• As an Office Specialist at EPAM, I played a crucial role in supporting the smooth and efficient operation of our office. I was responsible for a variety of administrative tasks, ensuring the office functions effectively and providing vital assistance to our team.

Jan 2018 – Dec 2019 · 1 yr 11 mos

• Administrative Support: Provide administrative assistance to Senior Office Specialist and department heads, including document preparation, data entry, and scheduling.
• Office Management: Assist in managing office supplies, equipment, and facilities to ensure a well-maintained and organized workspace.
• Communication: Serve as a point of contact for internal and external communications, handling phone calls, emails, and inquiries professionally and efficiently.
• Meetings and Events: Assist in organizing and coordinating meetings, conferences, and company events, including making reservations and preparing meeting materials.
• Data Management: Maintain and update databases, records, and files, ensuring accuracy and accessibility of essential information.
• Travel Arrangements: Assist in making travel arrangements for team members, including booking hotels, and transportation.
• Team Support: Collaborate with colleagues to support team objectives, including document preparation, meeting follow-ups, and assisting in special projects.
• Office Procedures: Follow established office procedures and contribute to their improvement when opportunities arise.
• Vendor Relations: Assist in managing relationships with office suppliers and service providers, including ordering supplies and processing invoices.
• Office Efficiency: Identify opportunities to streamline office processes and improve efficiency, making recommendations for improvements.