Apr 2007 – Jan 2019 · 11 yrs 9 mos · Gurgaon, India

• Adroitly involved in the preparation, analysis & submission of various internal reports & correspondence/reports to external & internal stake holders.
• Entrusted with the task of reviewing and drafting legal documents and forms while assisting the legal department to implement, manage, and improve legal procedures and policies.
• Administration of software and databases like Qubic, Serengeti Tracker, including management of design, enhancements, and maintenance of system functionality as well as coordination of periodic software training for in house users as well as external law firms.
• Efficiently liaising and coordinating with attorneys and other external parties to answer questions and gather pertinent information.
• Responsible for proper record and maintenance of requisite legal files (electronic and hard copy) including correspondence, legal documents, and background materials relative to assigned matters;
• Shouldering responsibilities as a liaison person for the Company Secretary/external service provider for the Asia Middle East Region and UK HO to ensure statutory books of all our entities are kept in order and up to date.
• Rendering support to projects as and when required; intensive exposure across the field by way of travelling within the Region to meet Corporate Secretaries, Lawyers etc for timely completion of legal restructuring projects.
• Drafting, amending and producing documents, to include legal agreements, SOPs, letters, memos, proxies, nomination letters etc.; uploading signed contracts; agreements and companies foundation & other confidential documents onto the Corporate Database system and to ensure reminders are set for relevant reviews within the system.
• Supporting the claims reporting process for Asia Middle East entities in terms of insurance claims under Global Insurance policies;
• Mentoring Legal and Company Secretarial Support functions in different regions of G4S plc as and when requested by the Group and/or Region.

Oct 2004 – Apr 2007 · 2 yrs 6 mos · Gurgaon, India

• Assisting Regional Legal Counsel- NAMESA as follows:
• Responsible for proper record and maintenance of requisite legal files (electronic and hard copy) consisting of correspondence, legal documents, and background materials relative to assigned matters; responsible for tracking, monitoring status and reporting of legal matters assigned to or through the Corporate Legal Department
• Supporting the claims reporting process for NAMESA entities in terms of insurance claims under Global General Liability insurance
• Perform administrative duties to ensure smooth and timely Regional Legal Support to entire NAMESA region.

Jun 2001 – Sep 2004 · 3 yrs 3 mos · Delhi Area, India

• Judiciously implemented effective administrative policies and successfully coordinated administrative support for the office; deftly handled the task Communication, Facility management, House-keeping, Security, Cafeteria, Time office management, Tours & Travels, dealing & interacting with various vendors & Suppliers, AMC, Out-sourced Contracts.
• Identified training gaps and inculcated professional competencies amongst the staff enabling their professional development and adding value to the organization’s human resource while conceptualizing business processes and structuring methodologies to be practiced in the industry, to ensure business excellence.
• Established & used service level and response time objectives while planning and managing the service-level quality using the real-time management skills; liaised with training department and institute for examination results and issuance of certificate.
• Rendered services to enable smooth flow of operations; handled routine correspondences of the company and efficiently looked after procurement of inventory for Branch viz., Brochures, Proposal Forms and Joining Kits.
• Responsible for driving administration efforts, supervising overall operations on Time Office Activities, Absenteeism, Pay Roll & other benefits along with managing hotel bookings & travel arrangements