Jun 2017 – Mar 2021 · 3 yrs 9 mos · Greater Los Angeles Area

• Accountable for complex meeting scheduling (Global) for 5 executives.
• Intricate domestic and international end-to-end travel bookings (air/ rail/ lodging/ car service).
• Authority for keeping meeting minutes, drafting correspondence, reviewing and editing presentations and agendas.
• Coordinated large-scale events under tight deadlines including location scouting, swag and attendee lists (200+ attendees).
• Handled meeting preparation and document distribution. Executive email tracking and organization.
• Charged with maintaining accurate expense reporting including maintaining a high degree of confidentiality.
• Executive email tracking and organization.

Jan 2013 – Apr 2017 · 4 yrs 3 mos · Beverly Hills, CA

• Complex Scheduling (routinely schedule with multiple time zones across multiple countries)
• Travel Bookings(including air/ rail/ lodging/ car service)
• Expense Reports
• Meeting Minutes, Drafting Letters & Correspondence (exemplary spelling and grammar)
• Answering Phones (excellent phone manner)
• Meeting Preparation & Document Distribution
• 24/7 Availability(as needed)

Sep 2012 – Jan 2013 · 4 mos · Greater Los Angeles Area

• Data Entry (Prolog)
• Complex scanning/ Filing
• Ordering supplies (office, kitchen etc)
• Answering phones
• Construction photography

May 2010 – May 2012 · 2 yrs · Baton Rouge, Louisiana Area

• Scheduling for three recruiters
• Reviewing and distributing 80+ resumes daily
• Writing and editing newspaper advertisements and website and job search engine postings
• Data entry and database mining
• E-Verify
• Distributing and tracking marketing materials
• Maintaining client files
• Administering testing and online training to candidates
• Directing calls via multi-line phone system
• Greeting clients and candidates
• Sorting and distributing mail

Feb 2010 – May 2010 · 3 mos · Baton Rouge, Louisiana Area

• Payroll for 100+ employees using ABD
• Accounts Receivable
• Invoice processing
• Account reconciliation
• Data entry
• Monthly reporting via Access
• Maintaining files
• Maintaining Payroll information in Excel spreadsheets
• Sorting and distributing mail

Feb 2007 – Nov 2007 · 9 mos · Toronto, Canada Area

• Scheduling for Director of Smoke-Free Ontario Legislation
• Travel Bookings, expense reports, and invoice processing
• Meeting preparation (projection, laptop, teleconference)
• Approving and reviewing exemption requests
• Data entry (maintaining and collecting Ministry data)
• Proofreading and composing Ministry correspondence
• Sorting and distributing mail, courier requirements
• Ordering catering and office supplies

Nov 2005 – Nov 2006 · 1 yr · Melbourne, Australia

• Answering multi-line phone
• Greeting and directing visitors
• Accounts Payable duties
• Data Entry
• Taking and responding to customer complaints within deadlines
• Responding to website queries
• Organizing mass mailings and mail merges
• Ordering office supplies and catering
• Sorting and distributing mail, courier requirements including postage machine

Apr 2005 – Oct 2005 · 6 mos · Melbourne Area, Australia

• Manual payroll for 15+ employees
• Directing calls via multi-line phone system
• Scheduling for two managers
• Travel bookings for two managers
• Expense reports
• Processing purchase orders
• Drafting correspondence and quotes
• Taking customer complaints and responding within deadlines
• Sorting, distributing and responding to mail
• Ordering of office supplies and catering

Apr 2004 – Apr 2005 · 1 yr · Melbourne Area, Australia

• Corresponding via email and mail with solicitors regarding land title transfers
• Creating statistical reports and tracking projects in Microsoft Excel
• Answering calls via multi-line phone system
• Researching plans and blueprints
• Taking and responding to customer complaints within deadlines
• Updating company database
• Maintaining files
• Processing invoices
• Water restriction research and enforcement (including home and business visits)
• Reception (support)

May 2003 – Feb 2004 · 9 mos · Toronto, Canada Area

• Canadian Diabetes Association
• Project Assistant
• Assisting team of three managers responsible for organizing CDA/CSEM Professional Conference
• Providing administrative support to Conference Director
• Maintenance of conference database files
• Researching delegates chairing sessions for conference, writing, editing chair portfolios
• Data entry
• Acting as one of two direct contacts for 2,300 delegates attending conference
• Organizing and editing speaker biographies for conference syllabus
• Entering site registrations throughout four day conference
• Overseeing and managing volunteers for conference
• Organizing all shipping and mailing requirements
• Susan Swan, Authors assistant
• Proof reading and editing novel
• Fact checking
• Research via the internet