Jan 2018 – Apr 2018 · 3 mos · Greater Seattle Area

• Contract position through Robert Half International in support of Moss Adams executives. Orchestrated busy calendar, multiple daily video meetings, desk-hoteling schedule for open work space, arranged external/internal VIP meetings, captured meeting minutes, managed company-wide projects, CRM database, and travel and expense reports. Moss Adams is a fully integrated professional services firm dedicated to assisting clients with growing, managing and protecting prosperity.

Oct 2014 – Dec 2016 · 2 yrs 2 mos · Greater Seattle Area

• Executive Assistant to the President and Chief Executive Officer of Aptevo Therapeutics Inc., a recent spin-off of Emergent BioSolutions
• (Aptevo, Aug. 2016 - Dec. 2016)
• Responsibilities included a broad range of onboarding activities for CEO, Board of Directors, CSO and COO. Drafted and finalized executive team and board correspondence. Arranged crucial investor relations meetings with investment firms to further the success of the spin-off. Managed global travel, internal/external meeting arrangements, and liaison for myriad CEO business relationships. Compiled agendas, maintained Executive Committee and All-employee Meeting schedules.
• Received special recognition during board meeting from Chairman of the Board for choice of location and meticulous coordination of inaugural Seattle-based board meeting and second remote-location board meeting
• While successfully on-boarding the Board of Directors, established processes and procedures to ensure efficiency and success of future meetings
• ___
• Executive Assistant to the Chief Scientific Officer / Seattle Site Head
• (Emergent BioSolutions, Oct. 2014 – Aug. 2016)
• Managed the affairs of a highly engaged bi-coastal scientific executive of a global specialty pharmaceutical company. Responsibilities included all aspects of global travel, internal/external meeting arrangements, and liaison for myriad business relations. Responsible for final formatting of all Board Meeting slide presentations by scientific staff.
• Successfully guided executive through steps to a new streamlined online expense reporting/expense approval system resulting in an 80% time savings
• Orchestrated important multi-site web-ex showcasing presentations by John Hopkins Fellowship Students, receiving accolades from site head for surmounting complex logistical elements with precision
• Crucial administrative liaison for numerous visiting VIPs and Headquarter Executives while the Seattle Site Head role was in flux due to spin-off

Aug 2011 – Dec 2013 · 2 yrs 4 mos · Seattle

• Supported CFO with extensive travel, road-shows, banker meetings, investor relations, and communication. Worked closely with office of CEO. Managed annual stockholder meetings, major annual investor relations conferences, and annual corporate executive team calendar. Assisted with quarterly earnings call logistics and board meeting preparation. Compiled analyst reports for board. Fulfilled investor packets. Acted as charitable giving committee assistant chairperson.
• Managed logistics of annual stockholder meeting; established processes and procedures to ensure success of future meetings
• Simplified process for compiling and distributing earnings call reports to board, resulting in 60% time-savings
• Managed executive team logistics at major annual investor conference; created multi-track week-long meeting calendar to ensure executive team met with all requesting institutional investors/analysts/et al, that executives transitioned between meetings seamlessly, strengthening business relations
• Established as go-to expert for creating polished and professional forms to support Sarbanes-Oxley requirements, as well as large document creation, formatting, and editing

Feb 2009 – Aug 2011 · 2 yrs 6 mos · Seattle, WA

• Senior Executive Assistant to Executive Level Director of Research & Academic Affairs. Coordinated executive calendar, faculty leadership commitments and industry liaison relationships as part of this influential institute’s unique role as a bridge between academia and bio/pharma industry. Organized meetings, speaking engagements, appointments and worldwide travel arrangements to aid corporate research goals and further collaboration opportunities. Coordinated international visiting professor discussions/seminars and candidate interview/seminar visits.
• Managed multiple grant budgets in this fast-paced, cost-conscious, non-profit biology research organization. Implemented a budget tracking system and established a review process identifying thousands of unspent budget dollars before they expired
• Tapping the resources of online databases by Thomson Reuters and PubMed, developed comprehensive EndNote library of ISB faculty and scientist publications (900+) for new website launch resulting in increased scientific reputation of the organization.

Jan 2008 – Present · 18 yrs 5 mos · Seattle, WA

• Microsoft application expert providing file creation, troubleshooting and document refreshing, taking your projects a step up with solutions that are visually compelling.

Jan 2007 – Dec 2007 · 11 mos · Seattle, WA

• Supported Site Head in function of ensuring cohesive operations of scientific labs & manufacturing plant. Managed busy executive calendar and heavy travel schedule. Established rapport with internal & external VIPs.
• Arranged large multi-site meetings, including compiling PowerPoint presentations, multi-site video conference, Webex presentation, and catering, resulting in seamless executions & improved environments conducive to successful events
• Selected to act as liaison for site visits by CEO & Senior Executive Team from headquarters
• Attended health/science related charitable events with Communications increasing visibility for organization & enhancing brand
• Hosted outside organizations holding events at facilities receiving high marks for customer satisfaction
• Worked closely with Communications Manager ensuring consistency of internal/external messaging by Site Head
• Recognized for handling confidential material with tact & discretion

Jul 1997 – Jun 2006 · 8 yrs 11 mos · Boulder, CO

• Organized extensive international and domestic business travel. Arranged all logistics of business development, legal and scientific meetings. Maintained executive calendars. Communicated extensively with internal and external VIPs. Coordinated legal contracts. Created majority of PowerPoint presentations in support of CEO and all top executives.
• Created and maintained expansive legal files, facilitated compilation of large numbers of patent defense and due diligence documents, with commendations for preparedness and concise organized presentation of material
• Assisted with preparation and monitoring of departmental budget ensuring correct allocation of expenses and ease of review process with Accounting Department

Jul 1997 – Jun 2006 · 8 yrs 11 mos · Boulder, CO

• Assisted VPs with calendar management, travel, end-to-end meeting coordination. Provided additional support to over 100 scientists and research associates. Created majority of PowerPoint presentations in support of CEO and all top executives. Created extensive Word documents and Excel spreadsheets.
• Researched and requisitioned video teleconference equipment for more efficient communication with collaborators
• Communicated with external candidates, guest speakers, leading scientists, and professors, forging strong professional relationships
• Handled myriad details of planning symposiums, clinician meetings, interviews and business collaboration meetings, resulting in seamless facilitation and maximized benefits
• Provided research and editing assistance with manuscript and abstract preparation, receiving in-print credit for quality of contribution

Jun 1997 – Jun 2006 · 9 yrs · Boulder, CO

• Exec. Asst to Chief Medical Officer, Clin. Ops, Proj. Mgmt & Regulatory (2004 to 2006). As executive assistant/project manager, created timelines, facilitated mtgs & produced minutes. Created & updated spreadsheets & graphs of clinical trial data, performed audits & identified discrepancies. Handled all regulatory submissions. Created & maintained clinical & FDA databases using Filemaker Pro & SharePoint. Created extensive scientific- and investor-related PowerPoint presentations & Word documents. Arranged domestic/international business travel & meeting logistics.
• Compiled 2500-page investigational new drug application for FDA submission 30 days ahead of schedule allowing early start to clinical trial
• Re-developed 14-pg animal use protocol form for preclinical laboratory use, resulting in 70% time-savings for completion & immeasurable reduction in user frustration
• Created study report template & standard op procedure to record research methods & significant results of various study