Feb 2020 – Sep 2022 · 2 yrs 7 mos · United States · Remote

• Hired to a full-time role after a four-month assignment as a contractor providing executive administration and office management and HR generalist services.
• Developed a comprehensive employee recognition program in line with the company’s people-first culture.
• Coordinated the company’s move out of a 10,224 sq. ft. facility, creating a project plan, organizing the move and securing vendors, completing project on time and under budget.
• Used Confluence to create a global wiki and built an application in Jira to capture leave requests and approvals which automatically populated a calendar within Confluence
• Delivered training for both Confluence and Jira application features, as well as created an onboarding plan that included “SLAM” week, a program that provided new employees with an introduction to the company and cut onboarding time in half
• Managed calendar for the entire organization, including communications, scheduling, coordinating logistics, tracking agendas, and subsequent follow-ups.

Aug 2019 – Feb 2020 · 6 mos · On-site

• As part of an engagement with The Colorado Health Foundation, completed administrative tasks and scheduled and managed calendars for the Philanthropy, IT, and Grants Management departments.
• Used Fluxx Grant Management Software to process grants.
• Prepared departmental expense reports and collaborated in meeting preparation.
• Updated the company SharePoint site, improving file management by transferring files and adding metadata.

Feb 2019 – Present · 7 yrs 4 mos · Denver

• Residential leasing and property management for rental properties
• Resident placement and rent collection, maintenance, evictions, and financial reporting

Apr 2017 – Feb 2019 · 1 yr 10 mos · Greater Denver Area · On-site

• Provided advanced administrative and strategic support to the CEO including coordinating initiatives and special projects, fiscal management, and liaising between CEO, the Board of Directors, and the Senior Leadership Team (SLT).
• Managed CEO’s calendar, prepared expense reports, and processed invoices.
• Developed agenda and presentations for meetings, tracked action items and progress.
• Gathered data and information to facilitate faster decision-making to ensure communication and reporting are happening smoothly and consistently.
• Monitored CEO's email to determine action needed and ensure appropriate response time.
• Arranged international and domestic travel and key logistics for the CEO, Board of Directors, and the SLT.
• Summarized correspondence, highlighting key issues and topics of interest, as well as follow-up to ensure proper and timely response.
• Scheduled and attended board and committee meetings, and recorded and distributed minutes and action items.
• Prepared and reviewed non-routine letters; memos; documents and various reports.

Nov 2014 – May 2016 · 1 yr 6 mos · 2000 16th Street Denver, CO · On-site

• Executive Assistant to Alliance Director & DaVita Genesis Facility Services Team
• Proactively anticipated office and administrative needs; made informed decisions in regards to priorities; analyzed situations carefully and recommended solutions; adopted effective courses of action and monitored status of projects, assignments
• Served as the point of contact for staff and professional accounts
• Arranged and prepared reservations and itineraries; maintained schedules/calendars
• Prepared expense reports, reconciled corporate card and AP accounts
• Acted as SharePoint Administrator granting access and updating files
• Assisted HR with on-boarding and coordinating various office support services
• Facilitated special events and conferences with logistics, catering, and travel

Apr 2011 – Nov 2014 · 3 yrs 7 mos · Denver, CO · On-site

• Executive Assistant to the Vice President, Planning & Construction
• Coordinated complex office and hospital move
• Proactively anticipated administrative and office needs
• Scheduled meetings, catering, travel, conferences and other events (both internal and external) utilizing a wide array of electronic media
• Maintained and coordinated staff schedules and calendars
• Reconciled corporate card and AP accounts
• Facilitated special events
• Prepared, submitted and tracked expense reports
• Prepared PowerPoint presentations
• Created, maintained and granted access to several SharePoint sites

Oct 2009 – Dec 2010 · 1 yr 2 mos · Austin, TX · Hybrid

• Office Manager and Executive Assistant to CEO
• Participated in the design and quality control of a major travel accessories line
• Acted as liaison between professional accounts
• Facilitated special events, travel arrangements, corporate agendas and itineraries
• Coordinated foreign/domestic travel and maintained schedule/calendar
• Prepared expense reports, reconciled corporate card and AP accounts
• Maintained all personal and business financial records
• Acted as personal and executive assistant

Sep 2007 – Sep 2009 · 2 yrs · Austin, TX

• Executive Assistant to Vice President of Product Alliances Group
• Managed and updated Open Source contracts database and Intranet
• Coordinated foreign/domestic travel and maintain schedule/calendar
• Prepared expense reports, reconciled corporate card and AP accounts
• Composed presentations and correspondence
• Facilitated, planed and coordinated events and meetings

Jan 2005 – Jan 2007 · 2 yrs · Austin, TX

• Executive Assistant to Senior Director
• Provided administrative support for Senior Director and his direct reports
• Acted as a liaison between professional accounts
• Facilitated, planned and coordinated events and meetings
• Coordinated foreign/domestic travel and maintain schedule/calendar
• Prepared expense reports, reconciled corporate card and AP accounts
• Composed presentations and correspondence

Jan 2002 – Jan 2005 · 3 yrs

• Volunteer for the Austin Film Society: I was honored to serve as former Governor Ann Richards’ Handler three years in a row at the “Texas Hall of Fame” awards show.

Jan 2001 – Jan 2005 · 4 yrs · Austin, TX

• Office Manager and Executive Assistant to CEO
• Provided administrative support and managed office for the CEO
• Acted as a liaison between personal and professional accounts
• Onboarded/orientation new hires and personal staff
• Facilitated, planned and coordinated events and meetings
• Coordinated foreign/domestic travel and maintained schedule/calendar
• Secured contracts for speaking engagements
• Prepared expense reports, reconciled corporate card and AP accounts
• Maintained all personal and business financial records

Jan 1996 – Jan 2000 · 4 yrs · Denver, CO

• Executive Assistant to the Vice President
• Facilitated events and meetings
• Coordinated foreign/domestic travel and maintained schedule/calendar
• Prepared expense reports, reconciled corporate card and AP accounts
• Composed presentations and correspondence