Sep 2007 – Present · 18 yrs 9 mos · Denver, CO

• Accomplished global virtual Executive Assistant
• Provide confidential, time-sensitive administrative support
• Manage Executives’ dynamic calendars and complex, global travel logistics
• Schedule and coordinate complex meetings using Telepresence, Jabber, GoToWebinar, GoToMeeting, Zoom, WebEx and Skype
• Schedule and oversee Regional Leadership, off-site Regional Quarterly Business Reviews, Regional Sales Kick-offs and Partner meetings (Domestic and International)
• Manage and maintain budgets for offsite meetings
• Act as liaison and maintain open lines of communication among Executives and their Leadership team
• Create and maintain org charts
• Assist with complex and confidential company information requiring discretion
• Organize and schedule interviews with potential employees as well as assist with the on-boarding of new employees
• Provide project management of office moves including coordination and assistance with office renovations, space planning and scheduling.
• Administrative related duties (i.e. purchase orders, check requests, faxing, scanning docs, etc.)
• Specialties: administrative support, budget management, email, event management, file management, layout design, meeting facilitation, microsoft excel, microsoft office, microsoft outlook, microsoft powerpoint, microsoft word, organizational skills, presentation skills, problem solving, reports, telecommunications, travel arrangements, typing, Brainshark

Jul 2007 – Feb 2016 · 8 yrs 7 mos · Denver, CO

• Accomplished global virtual Executive Assistant
• Provide confidential, time-sensitive administrative support
• Manage Executives’ dynamic complex schedules
• Coordinate and schedule extensive travel arrangements (Domestic and International)
• Schedule and coordinate complex meetings using Telepresence, Jabber, GoToWebinar, GoToMeeting, Zoom and Skype
• Work autonomously and across multiple tasks and reporting into different project teams and staff members
• Execute and manage all logistical and operational details prior and during events/meetings (Domestic and International)
• Prepare presentations for numerous meetings
• Prepare and distribute meeting materials including presentations, spreadsheets, agendas, etc.
• Act as liaison and maintain open lines of communication among Executives and their Leadership team
• Assist with complex and confidential company information requiring discretion
• Reconcile Executives’ credit card statements and expense reports
• Prepare and collect all documentation for Visa applications
• Ensure timely expense reporting in compliance with policy
• Administrative related duties (i.e. purchase orders, check requests, faxing, scanning docs, etc.)