May 2018 – Sep 2018 · 4 mos · Boulder, Colorado · On-site

• Responsible for keeping daily calendar for SVP of Product Marketing & his executive staff
• Prepare & responsible for all travel arrangements (domestic & international), developing detailed itineraries
• Responsible for the planning, organizing & execution of monthly All Team Meeting presentations
• Responsible for the design & purchase of trophies & awards for Product Marketing employees
• Oversee a wide variety of complex & confidential information
• Assist the People Team with scheduling candidate interviews for SVP & his executive staff
• Expense report management for SVP and two executives using Concur
• Compiling fortnightly Highlights & Headlights to be distributed to the Product Marketing Org
• Coordination of catering both on & off site for working lunches, team meetings & team offsites
• Responsible for keeping the kitchen stocked with snacks
• Coordination of large offsite celebrations & happy hours
• Setting up & running WebEx Video Conferencing for meetings
• Extensive record keeping
• Product Marketing SharePoint site admin, responsible for updating content
• Coordination of new employee set up at the Boulder office
• Purchasing of all office supplies, office equipment, computer hardware & software as requested
• Triage issues with computers, office equipment, & mobile phones
• Notarization of documents

Nov 2016 – May 2018 · 1 yr 6 mos · Boulder, Colorado · On-site

• Executive Assistant to the CEO & Executive Staff
• First point of contact in person & via telephone
• Daily calendar for CEO, the Director of Development, & HR
• Travel arrangements (domestic and international)
• Responsible for the planning & execution of Monthly Company Meetings, weekly Executive Team Meetings, quarterly Habits meetings, & QBRs
• Working with existing to-do lists, creation of presentations, meeting materials, and taking minutes / action items for all meetings, updating information & distributing timely
• Oversee a wide variety of complex & confidential information
• Assist with collecting signatures for contracts & agreements
• Expense report management, budget reports in excel, accounts payable, & accounts receivable, working closely with VP of Operations as an accounting clerk
• Coordination of catering both on & off site for weekly company lunch, Exec Team off sites & lunch meetings
• Responsible for keeping the kitchen stocked with food & drinks
• Coordination of large offsite celebrations
• Setting up and running GoToMeeting Video Conferencing calls for the CEO
• Extensive record keeping, indexing years of HR files, scanning, & document storage
• Onboarding new employees, space assignment, access badges, & welcome packages
• Purchasing of all office supplies, office equipment, computer hardware, software, tchotchkes & morale gifts
• Triage issues with computers, office equipment, A/V, & HVAC
• Technical assignments such as project management, graphic design, & helping Marketing with JavaScript code issues
• Update office layout using Adobe Photoshop or Visio
• Recruiting Assistant
• Concierge

Jun 2016 – Oct 2016 · 4 mos · Boulder, Colorado

• Work directly with sales executives and the CTO to target potential customers and setup market visits
• Responsible for drafting Executive Outreach to CEO's and CTO's for customer and potential customer meetings
• Responsible for keeping daily calendar with extensive scheduling, coordinating team and client meetings and conference room coordination
• Prepare and responsible for all travel arrangements (domestic and international) developing detailed itineraries, maintaining and submitting expenses
• Responsible for the planning, organizing and execution of quarterly Board of Director's Board Books and presentations
• Responsible for the planning, organizing and execution of three quarterly Committee meeting presentations
• Responsible for the planning, organizing and execution of Earnings meeting presentations
• Oversee a wide variety of complex and confidential information
• Assist Legal Council with contracts, agreements, notarization and Apostille documents

Oct 2013 – Apr 2016 · 2 yrs 6 mos · Westminster, Colorado

• Energization and Close-Outs of Capital Projects in Asset Suite
• Working with existing spreadsheets while attempting to adopt new technology in order to increase efficiency and accuracy with data
• Handled critical projects for top executives with high levels of confidentiality
• Time sheet and expense report management in Asset Suite
• Budget planning and reports in Hyperion while working closely with Engineering Managers to ensure their Annual Budget spreadsheet data is entered into Hyperion accurately
• Running and creating bespoke reports in Oracle Business Intelligence Enterprise Edition (OBIEE) and comparing data with General Ledger & Data Warehouse
• Accounting adjustments and journal entries in Asset Suite for Capital Project Contracts.
• Catering both on and offsite for large and small meetings
• Coordination of large offsite Conferences
• Setting up and running GoToMeeting or WebEx Video Conferencing for meetings
• Coordinate private and commercial travel for multiple employees across the company
• Extensive record keeping, indexing years of project files, scanning and document storage off site and in Documentum
• Creating Documentum database for electronic record storage, creating document types, attaching correct metadata to records and setting permissions
• Converting old permit documents from Word Perfect to Microsoft Word
• Creating Transmission Line Property Record Retirement Unit Sheets (PRU’s) from drawings and materials lists
• Minute taking for Board of Manager Meetings, Safety Meetings, Engineering and Operating committees using Robert’s Rules
• Creating and formatting Memos and Resolutions, Board PowerPoint presentations, and Board Books in Diligent to be viewed on iPads during the Board of Manager’s meetings
• Extensive work with Legal to create, edit, format and route for review, approval and signatures all Contracts, Agreements and Legal Correspondence with critical business deadlines
• Coordination of employee moves

Aug 2008 – Sep 2013 · 5 yrs 1 mo · Broomfield, Colorado, United States

• Executive Assistant to Terry Olkin and Sayan Chakraborty
• Correspondence, heavy and error free calendaring and web conferences
• Handled critical projects for top executives with high levels of confidentiality
• Domestic & international travel arrangements and expense reports
• New hire hardware and software requests and hardware modifications
• Coordination of agendas for meetings with customers, partners and internal employees along with catering
• Triage issues with computers, office equipment, A/V, and Internet connectivity/WIFI
• Technical assignments such as bug hunts, graphic design, alpha and beta testing
• Organization and coordination of Oracle World vendor meetings, booth set-up and schedule, as well as demo dry runs
• Clerical duties including visa applications, legal documents, patent applications, and Statements of Work
• Organization of Workspaces, files, business cards and address books
• 24/7 availability based on the time zone of my CTO, SVP and urgency of requests
• Organization of a “Test Drive a Tesla” event in the Oracle parking lot with two Roadster Sports onsite

Jan 2007 – Jan 2008 · 1 yr · Boulder, CO

• Administrative receptionist in charge of managing daily office operations & security
• First point of contact in person and via telephone
• Handled critical projects for top executives with high levels of confidentiality
• Coordination of catering, grocery delivery, office supply orders and hardware orders
• Input of assets using PeopleSoft
• Maintained office equipment, cappuccino machine, workspace and conference room configuration
• Prepare weekly time, expense, delivery and travel reports
• Coordination of building maintenance schedule, fire drills, blood drives and office functions
• Updated office emergency routes using Visio
• New employee set up, access badges, employee moves and safe removal of termed employees
• Standardization of the BEA site to become an Oracle facility after the buyout