Sep 2024 – Nov 2025 · 1 yr 2 mos · East Providence, Rhode Island, United States · On-site

• Solely manage full-cycle accounts receivable operations, owning invoicing, collections, reconciliations, and cash application to ensure accurate financial reporting and healthy cash flow.
• Developed and documented standardized AR operating procedures using Scribe, creating a foundation for cross-training, consistency, and scalability within the department.
• Led cross-departmental communication between AR, sales, and project management to proactively resolve billing issues, minimize disputes, and accelerate cash flow.
• Implemented reporting improvements and KPI dashboards that track aging, DSO, and collection performance, providing actionable insights to leadership.
• Trained and supported colleagues in AR/AP procedures, ensuring business continuity and knowledge transfer during staff absences.
• Acted as AR subject matter expert in ERP system discussions, advising on process improvements, workflow requirements, and future implementation planning.
• Proactively monitor aging reports, significantly reducing Days Sales Outstanding (DSO) through effective customer follow-ups and process improvements.
• Assist with month-end & year-end AR reporting, reconciliations, and audits, ensuring compliance with internal controls and financial policies.

Apr 2024 – Sep 2024 · 5 mos · East Providence, Rhode Island, United States · On-site

• Managed all aspects of Accounts Payable, ensuring timely and accurate entry of vendor invoices to process vendor payment processing and project accounting.
• Reviewed and reconciled monthly vendor statements, identified discrepancies, and communicated directly with vendors to resolve issues and maintain strong relationships.
• Processed vendor credits, customer reimbursement checks, employee reimbursement checks, and subcontractor payroll checks in accordance with company policies and project guidelines.
• Verified and processed subcontractor payroll checks based on supporting documentation, including contracts, timesheets, and completion reports.
• Maintained complete and compliant vendor files, including Certificates of Insurance, W-9s, and 1099s, ensuring alignment with legal, tax, and insurance standards.
• Collaborated with project managers to ensure accurate cost coding of AP entries and integration with project timelines and budgets.
• Created detailed Standard Operating Procedures (SOPs) for AP workflows using Scribe, improving internal training, consistency, and onboarding efficiency for new administrative staff.

May 2023 – Apr 2024 · 11 mos · United States · On-site

• Oversaw full-cycle AP/AR operations including vendor invoicing, customer billing, reconciliations, and compliance documentation (lien waivers, 1099s, W‑9s, COIs).
• Negotiated and managed vendor incentive programs, achieving cost savings through discounts, expedited shipping, and special pricing.
• Coordinated schedules for crews and vendors across multiple job sites, managing lead times, permits, and inspections to prevent delays.
• Delivered cost and reconciliation reports to ownership using QuickBooks and CoConstruct to support data-driven decisions.
• Created and documented SOPs for estimating, billing, reconciliation, and job costing using Scribe, improving efficiency and onboarding.
• Streamlined document management systems and supported recruitment efforts through postings, resume screening, and initial candidate reviews.

Sep 2021 – May 2023 · 1 yr 8 mos · United States · On-site

• Reviewed and processed invoices, ensuring accuracy in coding and supporting documentation.
• Maintained vendor records by verifying W-9s and Certificates of Insurance, enhancing compliance.
• Reconciled vendor statements, resolving discrepancies and improving payment accuracy.
• Assisted in processing checks and reimbursements, streamlining financial operations.

Oct 2019 – Sep 2021 · 1 yr 11 mos · Riverside, Rhode Island, United States · Remote

• Researched and answered emails inquiries submitted to account payable help and Ledger help.
• Assisted in designing, documented, implementing and monitoring new products and services.
• Communicate with internal & external clients by notifying & clarifying instructions & resolving problems regarding internal financial operations & associate services. Monitored & assisted new employees during training & post training.
• Reviewed and processed expense reports, ensuring compliance with Bank's Global Policy, enhancing operational efficiency.
• Assisted associates with Corporate Card maintenance activities, including account reconciliations and aged transaction resolutions.

Apr 2019 – Sep 2019 · 5 mos · Lincoln, Rhode Island, United States · On-site

• Reviewed and processed expense reports, ensuring compliance and accuracy for reimbursements.
• Assisted associates with corporate card inquiries, enhancing user experience and resolving issues efficiently.
• Supported vendor setup and maintenance, contributing to streamlined accounts payable operations.

Jun 2015 – May 2016 · 11 mos · Providence, Rhode Island · On-site

• Ensured accurate three-way match for inventory invoices, enhancing payment processing efficiency.
• Processed check requests and expense reports, maintaining compliance with company policies.
• Reconciled vendor statements, resolving discrepancies to strengthen vendor relationships.

Dec 2013 – May 2015 · 1 yr 5 mos · Providence, Rhode Island Area · On-site

• Processed vendor invoices by verifying coding and approval signatures, ensuring accuracy in data entry.
• Assisted in the timely payment of vendor invoices, enhancing cash flow management.
• Conducted bank statement reconciliations, contributing to financial accuracy and compliance.
• Maintained organized documentation in accordance with company policy, supporting efficient audit processes.