Jul 2016 – Dec 2020 · 4 yrs 5 mos · Piscataway, New Jersey, United States

Mar 2015 – Sep 2016 · 1 yr 6 mos · Pennington, NJ

• Participate in production support and responds to client inquiries regarding data and interface related issues.
• Work on PowerPoint presentation for Executive All Hands
• Assist the architecture team with meeting minutes and distributing them among the team
• Attend PMO meeting and taking down notes for projects that are aligned to the team
• Make sure the due dates are followed and anything coming up for due is highly visible
• Assist in maintaining the defect log
• Create SharePoint site for managing projects/vacation calendars
• Maintain calendar for Sr. VP and other executives, coordinate telepresence meetings/webinars
• Process invoice for projects on Ariba/E-Request (Internal Bank System)
• Proof read contracts and create invoices for vendors
• Make sure the payments are done on timely fashion
• Process/Approve timesheets on Clarity (Internal Bank System)
• Align projects to resources
• Make sure resources are filling out timesheets under correct projects
• Make sure the managers are aligned to correct resources and vice versa
• Run reports for Clarity on Oracle Toad software
• Work on consumable reports on COMIT (Internal Bank System) for cost saving on resources

Jan 2015 – Feb 2015 · 1 mo · Ewing, NJ

• Researched and analyzed information and prepared reports, as appropriate
• Handled highly confidential information with prudence and care
• Obtained information, status reports, or answers on various business matters, inquiries or projects as directed
• Distributed information to project team members
• Assisted with the recruitment and training of new staff
• Handled and dispersed appropriate matters (i.e. email, memos, inquiries) to conserve officers time or organize such material for the officer to expedite resolution
• Provided the officer with complete and timely background information on all telephone calls and correspondence
• Informed officers’ staff or other parties of relevant information as appropriate
• Managed preparation of materials for executive level meetings, conferences and forums
• Prepared and managed complex correspondence and memos
• Performed administrative duties such as typing, filing, scheduling, calendar management, travel arrangements, etc
• Planned and coordinated departmental events

May 2013 – Nov 2014 · 1 yr 6 mos · Pennington, New Jersey

• Maintained calendar for Sr. VP and other executives, coordinated telepresence meetings/webinars
• Processed invoice for projects on Ariba/E-Request (Internal Bank System)
• Proof read contracts and create invoices for vendors
• Made sure the payments are done on timely fashion
• Processed/Approved timesheets on Clarity (Internal Bank System)
• Aligned projects to resources
• Made sure resources are filling out timesheets under correct projects
• Made sure the managers are aligned to correct resources and vice versa
• Created SharePoint site for managing projects/vacation calendars
• Ran reports for Clarity on Oracle Toad software on weekly basis
• Worked on consumable reports on COMIT (Internal Bank System) for cost saving on resources
• Managed cost on each resources by making sure limited products are being used for cost saving purpose
• Made travel arrangements – Domestic and Internationally
• Was Go to person for registering visitors, contractors and new hire in the system
• Worked on resource’s onboarding and offboarding
• Assisted with the recruitment and training of new staff
• Maintained organization charts and space management
• Arranged charity events and volunteer
• Arranged catering and logistics for large meetings and town-halls
• Provided general support and many other task for entire department

Sep 2011 – Jun 2012 · 9 mos · Warren, NJ

• Supported PMO and team in Project Management activities as needed
• Assisted in maintaining the defect log
• Prepared monthly presentations and uploaded to SharePoint
• Tracked Project Releases and update Project Manager
• Maintained organization charts and space management
• Arranged meeting spaces, catering and logistics
• Occasionally provided coverage to VP’s admin
• Prepared travel arrangements
• Scheduled and coordinated live meetings/webinars
• Provided general support for entire department

Nov 2010 – Mar 2011 · 4 mos · Dunelle, NJ

• Provided general support and many other task for entire department
• Worked directly with manufactures on pricing and design of company products for Christmas, Halloween and other occasions
• Created Excel quote sheets for buyers
• Prepared for trade shows and events

May 2010 – Aug 2010 · 3 mos · Saugus, MA

• Provided general support and many other task for entire department
• Defined and evaluated problems and plan effective solutions
• Supported PMO and team in Project Management activities as needed
• Prepared for trade shows and events
• Maintained and organized files of the ongoing construction projects
• Worked directly with the project managers on ordering project related supplies