Nov 2020 – Jul 2022 · 1 yr 8 mos · Delhi, India · Remote

Jul 2019 – Nov 2020 · 1 yr 4 mos · Gurgaon, India

• Manage and Setup Document Management Procedures, Desktop Instructions
• Manage EDMS (Aconex), Access Control , Provide Training to Team Members
• Coordination between 4 different offices (Houston, London, South Korea & Gurgaon)
• Weekly Report to Project Engineering Manager
• Processing project documents, drawings & electronic files

Nov 2018 – Jul 2019 · 8 mos · Sharjah, United Arab Emirates

• Part of IPMT team manage incoming and outgoing documents from contractor
• provide weekly and monthly document status report
• update and track Contractor document Register, Vendor document Register, Technical query status, Deviation Request Status and Concession Request status. Site and Subcontractors document Register.

Aug 2018 – Oct 2018 · 2 mos · mundra port , Gujarat India

• Coordinate between PMC team, Client and Contractor
• Manage Document flow from PMC and Contractor ( Electronic and hard copy)
• Site Document Management

May 2016 – Oct 2017 · 1 yr 5 mos · Missan Oil Fields - Iraq

• Spearheading a team of document controllers to improve company’s document control methodologies, processes & systems
• Rendering central document control contact at project location, allocating work and escalating internal & external inquiry and addressing conflicts
• Monitoring continual delivery of team and individual KPI’s for all document control requirements i.e. projects, asset and operational management, support requirements, and so on
• Facilitating optimization of document control, systems, processes and overall technology environment inclusive of change management & communication to all stakeholders
• Supporting in developing methods & strategies to improve & maintain reliability, accessibility and integrity of data & information
• Managing Company business for educating & embedding updated document control governance, processes and technology competence and usage in line with best international practices
• Preparing & updating document control governance documentation including procedures, specifications, guidelines, work instructions, forms, quick reference guides and training material
• Serving as a part of the Project Document Control Team for conducting all document control activities according to relevant quality, statutory, regulatory and contract requirements and approved processes & procedures
• Extending relevant support & guidance to internal & external parties in document control process and procedures
• Implementing Digital Information Management Systems based on Documentum and Data Governance and Document Control Systems for the business
• Maintaining all electronic & hard copy documents and files in accordance with required & appropriate standards, procedures, security and governance
• Ensuring the trace-ability and smooth expediting of documents and drawings to all relevant parties
• Manage Document Control Numbering System, Revision and Version Control of Project Documents

Jul 2014 – Dec 2015 · 1 yr 5 mos · Rayong, Thailand

• Project - Long Son Petrochemical Complex Project - Vietnam
• Direct reports to Project Manager, Project Engineering Manger & Project Control Manager
• Ensure the optimization of document control, systems, processes and overall technology environment (inclusive of change management and communication to all stakeholders)
• Manage and Control Company Document Numbering System
• Develop and maintain document control governance documentation including procedures, specifications, guidelines, work instructions, forms, quick reference guides and training material
• Perform all document control activities according to relevant quality, statutory, regulatory and contract requirements and approved LSP processes and procedures
• Provide relevant support and guidance to internal and external parties in document control process and procedures as required
• Maintain and support the Digital Information Management systems (based on Documentum), Data Governance and Document Control Systems for the business
• Ensure all electronic and hard copy documents and files are stored and maintained in accordance with required and appropriate standards, procedures, security and governance
• Ensure the traceability and smooth expediting of documents and drawings to all relevant parties
• Supervise team of 4 document controllers, mentoring and coaching them to improve Company’s document control methodologies, processes and systems
• Prepared and timely update the Project Distribution Matrix
• Produced weekly\​monthly reports and logs using standard office automation tools such as MS-Excel, MS-Word and MS-Access
• Provide Training to project users of Redlining in electronic review of Vendor documents with in EDMS/DIMS
• Perform electronic file transfer using various methods such as eRoom, Syncplicity, FTP etc.
• Trouble-shoot the problems in EDMS to help engineers.
• Quality Check - Periodically Self Audit of docbase

Apr 2011 – Jun 2014 · 3 yrs 2 mos · Gurgaon, India

• Projects - Russell City Project (CPP) - USA, KitiMat Project(M&M) Canada, Reliance J3 CPP Project Gujarat, India
• Direct reports to Project Manager & Project Engineering Manger
• Super-user and administrator to set permission levels to documents /users and ensure correct people see correct documents, i.e., only Buyers and bidders to see Bid related documents etc
• Prepare local Document Management work-process in line with corporate and project procedures, and ensured its implementation.
• Develop the desktop instructions for project team
• Maintenance of complete and accurate logs using Document Control Index (DCI) for all incoming and outgoing drawings/documents.
• Prepared and timely update the Project Distribution Matrix
• Produced weekly\​monthly reports and logs using standard office automation tools such as MS-Excel, MS-Word and MS-Access
• Provide Training to project users of Redlining in electronic review of Vendor documents with in EDMS
• Record Engineering drawings, Specifications – project and client, Data Sheets, Drawing Change Notices, Vendor and Supplier Documents – incoming and outgoing, Procurement and bid related documents, General and correspondence related documents into EDMS
• Created and maintained systematic and retrievable documents filing system and record copies of project documents
• Performed electronic file transfer using web based e-Room to and from vendors and suppliers as well as to Client.
• Trouble-shoot the problems in EDMS to help engineers.
• Quality Check - Periodically Self Audit of docbase

Jul 2006 – Feb 2010 · 3 yrs 7 mos · Gurgaon , India & Abu Dhabi, UAE

• Projects - OGD III (Habshan III) - Abu dhabi, Job Location Abu dhabi and Gurgaon, Yajva CPP - Russia, Job Location Gurgaon, Yarwun II - Australiya, Job Location Gurgaon
• Maintenance of complete and accurate logs using Document Control
• Index (DCI) for all incoming and outgoing drawings/documents.
• Prepared and timely update the Project Distribution Matrix
• Produced weekly\monthly reports and logs using standard office
• Automation tools such as MS-Excel, MS-Word and MS-Access
• Record Engineering drawings, Specifications – project and client,
• Data Sheets, Drawing Change Notices, Vendor and Supplier
• Documents – incoming and outgoing, Procurement and bid related documents, General and correspondence related documents into
• EDMS
• Created and maintained systematic and retrievable documents filing system and record copies of project documents
• Performed electronic file transfer using web based e-Room to and from vendors and suppliers as well as to Client.

Feb 2010 – Mar 2011 · 1 yr 1 mo · Munich, Germany

• Project - OPAL Petrochemical Complex - Gujarat- India, Job Location - Munich- Germany
• Direct reports to Project Manager & Project Engineering Manger and Function Manager
• Super-user and administrator to set permission levels to documents /users and ensure correct people see correct documents, i.e., only Buyers and bidders to see Bid related documents etc
• Prepare local Document Management work-process in line with
• Corporate and project procedures, and ensured its implementation.
• Develop the desktop instructions for project team
• Maintenance of complete and accurate logs using Document Control
• Index (DCI) for all incoming and outgoing drawings/documents.
• Prepared and timely update the Project Distribution Matrix
• Produced weekly\monthly reports and logs using standard office
• Automation tools such as MS-Excel, MS-Word and MS-Access
• Provide Training to project users of Redlining in electronic review of Vendor documents with in EDMS
• Record Engineering drawings, Specifications – project and client,
• Data Sheets, Drawing Change Notices, Vendor and Supplier
• Documents – incoming and outgoing, Procurement and bid related documents, General and correspondence related documents into
• EDMS
• Created and maintained systematic and retrievable documents filing system and record copies of project documents
• Performed electronic file transfer using web based e-Room to and from vendors and suppliers as well as to Client.
• Trouble-shoot the problems in EDMS to help engineers.
• Quality Check - Periodically Self Audit of docbase

Feb 2001 – Jul 2006 · 5 yrs 5 mos · Delhi

• Team Lead Map Research , Back office Job Processing, Quality Lead