Harvinder Singh

Operations Associate

Delhi, India21 yrs 9 mos experience
Most Likely To SwitchHighly Stable

Key Highlights

  • 15 years of experience in Document Management.
  • Expert in managing document control teams and training.
  • Proficient in various EDMS tools and methodologies.
Stackforce AI infers this person is a Document Management Professional in the Oil & Gas industry.

Contact

Skills

Core Skills

Document ControlProject Coordination

Other Skills

AconexBim360BluebeamChange ManagementCoaching & MentoringConfidentialityConstruction DocumentDOCUMENT CONTROLLERData ManagementDocument Lifecycle ManagementDocument ProcessingDocumentationDocumentumEDMSEPC DATA

About

Document Management Professional with 15 Years of experience in Oil & Gas, Energy Projects Onshore & Offshore. Skills in establishing & maintaining the execution of document management processes / procedures and managing electronic & hard copy document management system for the integrity of data managed by Document Control Department Skills in manage Document Control Team and provide training to team members on EDMS’s ie Documentum, Aconex, Sharepoint, Infoworks, Procorr etc. Proficient in processing project documents, drawings & electronic files, scanning documents, entering documents into document repository software and distributing documents as per documents control guidelines, Manage Document Numbering System, Revision and Version Control. Pivotal in providing training program, technical support in Document Management Systems Possess strong problem solving & technical skills coupled with confident decision making for enabling effective solutions leading to high customer satisfaction

Experience

Kuwait energy

PSCM Document Controller

Nov 2022Present · 3 yrs 4 mos

Project DeliveryWritingProject CoordinationProcurementOil and GasOffice 365+3

Stats systems india private limited

Documentation Governance Lead

Nov 2020Jul 2022 · 1 yr 8 mos · Delhi, India · Remote

Project DeliveryWritingProject CoordinationOffice 365Information ManagementSkilled Multi-tasker+1

Bechtel india private limited (new � delhi).

Document Control Lead

Jul 2019Nov 2020 · 1 yr 4 mos · Gurgaon, India

  • Manage and Setup Document Management Procedures, Desktop Instructions
  • Manage EDMS (Aconex), Access Control , Provide Training to Team Members
  • Coordination between 4 different offices (Houston, London, South Korea & Gurgaon)
  • Weekly Report to Project Engineering Manager
  • Processing project documents, drawings & electronic files
Project DeliveryBim360WritingProject CoordinationProcurementProcore+6

Wood

PMC Document Controller

Nov 2018Jul 2019 · 8 mos · Sharjah, United Arab Emirates

  • Part of IPMT team manage incoming and outgoing documents from contractor
  • provide weekly and monthly document status report
  • update and track Contractor document Register, Vendor document Register, Technical query status, Deviation Request Status and Concession Request status. Site and Subcontractors document Register.
Project DeliveryWritingProject CoordinationProcurementOil and GasOffice 365+3

Sanmarg projects, india

Document Controller

Aug 2018Oct 2018 · 2 mos · mundra port , Gujarat India

  • Coordinate between PMC team, Client and Contractor
  • Manage Document flow from PMC and Contractor ( Electronic and hard copy)
  • Site Document Management
Project DeliveryWritingProject CoordinationProcurementOil and GasOffice 365+3

Cnooc iraq limited

Document Control Supervisor

May 2016Oct 2017 · 1 yr 5 mos · Missan Oil Fields - Iraq

  • Spearheading a team of document controllers to improve company’s document control methodologies, processes & systems
  • Rendering central document control contact at project location, allocating work and escalating internal & external inquiry and addressing conflicts
  • Monitoring continual delivery of team and individual KPI’s for all document control requirements i.e. projects, asset and operational management, support requirements, and so on
  • Facilitating optimization of document control, systems, processes and overall technology environment inclusive of change management & communication to all stakeholders
  • Supporting in developing methods & strategies to improve & maintain reliability, accessibility and integrity of data & information
  • Managing Company business for educating & embedding updated document control governance, processes and technology competence and usage in line with best international practices
  • Preparing & updating document control governance documentation including procedures, specifications, guidelines, work instructions, forms, quick reference guides and training material
  • Serving as a part of the Project Document Control Team for conducting all document control activities according to relevant quality, statutory, regulatory and contract requirements and approved processes & procedures
  • Extending relevant support & guidance to internal & external parties in document control process and procedures
  • Implementing Digital Information Management Systems based on Documentum and Data Governance and Document Control Systems for the business
  • Maintaining all electronic & hard copy documents and files in accordance with required & appropriate standards, procedures, security and governance
  • Ensuring the trace-ability and smooth expediting of documents and drawings to all relevant parties
  • Manage Document Control Numbering System, Revision and Version Control of Project Documents
Project DeliveryWritingProject CoordinationProcurementOil and GasOffice 365+3

Qatar petroleum international - thailand

Senior Document Controller

Jul 2014Dec 2015 · 1 yr 5 mos · Rayong, Thailand

  • Project - Long Son Petrochemical Complex Project - Vietnam
  • Direct reports to Project Manager, Project Engineering Manger & Project Control Manager
  • Ensure the optimization of document control, systems, processes and overall technology environment (inclusive of change management and communication to all stakeholders)
  • Manage and Control Company Document Numbering System
  • Develop and maintain document control governance documentation including procedures, specifications, guidelines, work instructions, forms, quick reference guides and training material
  • Perform all document control activities according to relevant quality, statutory, regulatory and contract requirements and approved LSP processes and procedures
  • Provide relevant support and guidance to internal and external parties in document control process and procedures as required
  • Maintain and support the Digital Information Management systems (based on Documentum), Data Governance and Document Control Systems for the business
  • Ensure all electronic and hard copy documents and files are stored and maintained in accordance with required and appropriate standards, procedures, security and governance
  • Ensure the traceability and smooth expediting of documents and drawings to all relevant parties
  • Supervise team of 4 document controllers, mentoring and coaching them to improve Company’s document control methodologies, processes and systems
  • Prepared and timely update the Project Distribution Matrix
  • Produced weekly\​monthly reports and logs using standard office automation tools such as MS-Excel, MS-Word and MS-Access
  • Provide Training to project users of Redlining in electronic review of Vendor documents with in EDMS/DIMS
  • Perform electronic file transfer using various methods such as eRoom, Syncplicity, FTP etc.
  • Trouble-shoot the problems in EDMS to help engineers.
  • Quality Check - Periodically Self Audit of docbase
Project DeliveryWritingProject CoordinationProcurementOil and GasOffice 365+3

Bechtel india pvt ltd

2 roles

Lead Document Controller

Apr 2011Jun 2014 · 3 yrs 2 mos · Gurgaon, India

  • Projects - Russell City Project (CPP) - USA, KitiMat Project(M&M) Canada, Reliance J3 CPP Project Gujarat, India
  • Direct reports to Project Manager & Project Engineering Manger
  • Super-user and administrator to set permission levels to documents /users and ensure correct people see correct documents, i.e., only Buyers and bidders to see Bid related documents etc
  • Prepare local Document Management work-process in line with corporate and project procedures, and ensured its implementation.
  • Develop the desktop instructions for project team
  • Maintenance of complete and accurate logs using Document Control Index (DCI) for all incoming and outgoing drawings/documents.
  • Prepared and timely update the Project Distribution Matrix
  • Produced weekly\​monthly reports and logs using standard office automation tools such as MS-Excel, MS-Word and MS-Access
  • Provide Training to project users of Redlining in electronic review of Vendor documents with in EDMS
  • Record Engineering drawings, Specifications – project and client, Data Sheets, Drawing Change Notices, Vendor and Supplier Documents – incoming and outgoing, Procurement and bid related documents, General and correspondence related documents into EDMS
  • Created and maintained systematic and retrievable documents filing system and record copies of project documents
  • Performed electronic file transfer using web based e-Room to and from vendors and suppliers as well as to Client.
  • Trouble-shoot the problems in EDMS to help engineers.
  • Quality Check - Periodically Self Audit of docbase
Project DeliveryWritingProject CoordinationProcurementOil and GasOffice 365+3

Document Controller

Jul 2006Feb 2010 · 3 yrs 7 mos · Gurgaon , India & Abu Dhabi, UAE

  • Projects - OGD III (Habshan III) - Abu dhabi, Job Location Abu dhabi and Gurgaon, Yajva CPP - Russia, Job Location Gurgaon, Yarwun II - Australiya, Job Location Gurgaon
  • Maintenance of complete and accurate logs using Document Control
  • Index (DCI) for all incoming and outgoing drawings/documents.
  • Prepared and timely update the Project Distribution Matrix
  • Produced weekly\monthly reports and logs using standard office
  • Automation tools such as MS-Excel, MS-Word and MS-Access
  • Record Engineering drawings, Specifications – project and client,
  • Data Sheets, Drawing Change Notices, Vendor and Supplier
  • Documents – incoming and outgoing, Procurement and bid related documents, General and correspondence related documents into
  • EDMS
  • Created and maintained systematic and retrievable documents filing system and record copies of project documents
  • Performed electronic file transfer using web based e-Room to and from vendors and suppliers as well as to Client.
Project DeliveryWritingProject CoordinationProcurementOil and GasOffice 365+3

Linde ag germany c/o linde engineering india pvt limited

Lead Document Controller

Feb 2010Mar 2011 · 1 yr 1 mo · Munich, Germany

  • Project - OPAL Petrochemical Complex - Gujarat- India, Job Location - Munich- Germany
  • Direct reports to Project Manager & Project Engineering Manger and Function Manager
  • Super-user and administrator to set permission levels to documents /users and ensure correct people see correct documents, i.e., only Buyers and bidders to see Bid related documents etc
  • Prepare local Document Management work-process in line with
  • Corporate and project procedures, and ensured its implementation.
  • Develop the desktop instructions for project team
  • Maintenance of complete and accurate logs using Document Control
  • Index (DCI) for all incoming and outgoing drawings/documents.
  • Prepared and timely update the Project Distribution Matrix
  • Produced weekly\monthly reports and logs using standard office
  • Automation tools such as MS-Excel, MS-Word and MS-Access
  • Provide Training to project users of Redlining in electronic review of Vendor documents with in EDMS
  • Record Engineering drawings, Specifications – project and client,
  • Data Sheets, Drawing Change Notices, Vendor and Supplier
  • Documents – incoming and outgoing, Procurement and bid related documents, General and correspondence related documents into
  • EDMS
  • Created and maintained systematic and retrievable documents filing system and record copies of project documents
  • Performed electronic file transfer using web based e-Room to and from vendors and suppliers as well as to Client.
  • Trouble-shoot the problems in EDMS to help engineers.
  • Quality Check - Periodically Self Audit of docbase
Project DeliveryWritingProject CoordinationProcurementOil and GasOffice 365+3

Competent software pvt ltd

Map Research Team Lead Quality

Feb 2001Jul 2006 · 5 yrs 5 mos · Delhi

  • Team Lead Map Research , Back office Job Processing, Quality Lead
Project DeliveryInformation ManagementSkilled Multi-taskerProject Coordination

Education

Delhi University

Bachelor of Commerce (B.Com.)

Jan 1999Jan 2001

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