Kayla Philippe — CEO

Most EAs fit into existing systems. I build them when there are none. I have been brought in as the first EA hire at two different companies. No playbook, no processes, no one to learn from. Just a founder who needed someone to figure it out and make it work. I did that twice and I would do it again because that is genuinely where I do my best work. Right now I am the Head of Operations and Senior EA at a fully remote tech company. I own how the company runs day to day, keep the founder focused on what only he can do, and make sure nothing falls through the cracks. I also lead the way our team uses AI and automation, which has changed how fast and how well we operate. Before this I was the first EA in the history of Inside the Magic. I came in, supported the CEO across a team of 50 plus people, and helped reshape how the entire company operated from the inside out. The results spoke for themselves. I am a certified Chief of Staff which means I do not just think about today. I think about what the business needs six weeks from now and I start working on it before anyone asks. Here is what you actually get when you bring me on: Someone who has built operations from nothing, not just managed them. An EA who thinks and operates at Chief of Staff level. A person who knows AI and automation well enough to implement it and teach it. A remote work veteran who thrives without structure handed to her. And someone who will treat your business like it is her own. If any part of this resonates, I am always happy to connect with other operators, leaders, and people who are passionate about building great teams and running things well!

Stackforce AI infers this person is a SaaS Operations Expert with a strong focus on executive support and team optimization.

Location: Omaha, United States

Experience: 5 yrs

Skills

Operations
Hr
Executive Support
Strategic Planning
Client Relationship Management

Career Highlights

Built operations from scratch in multiple companies.
Expert in AI and automation for operational efficiency.
Certified Chief of Staff with strategic foresight.

Work Experience

Tech Stack Advising

Executive Assistant to CTO and Founder | Head of Operations (5 mos)

Executive Assistant to Founder and CTO (1 yr 5 mos)

Freelance (Self employed)

Sr. Executive Assistant | Fractional Chief of Staff (9 mos)

Inside The Magic

Sr. Executive Assistant to CEO (1 yr)

Self Employed- VirtuAssist

C-Suite Fractional Executive Assistant | Project Strategy Manager (6 yrs 10 mos)

Capital Asset Management FAS

Executive Assistant to CEO | Client Relationship Manager (1 yr 4 mos)

Community Banks of Colorado, a Division of NBH Bank, N.A.

Executive Business Strategy Partner (10 mos)

Wells Fargo

Executive Business Partner to VP | Service Manger II (5 mos)

Education

Bachelor's degree at University of Colorado Denver

Kayla Philippe

CEO

Omaha, United States5 yrs experience

Most Likely To SwitchAI Enabled

Key Highlights

Built operations from scratch in multiple companies.
Expert in AI and automation for operational efficiency.
Certified Chief of Staff with strategic foresight.

Stackforce AI infers this person is a SaaS Operations Expert with a strong focus on executive support and team optimization.

Contact

Skills

Core Skills

OperationsHrExecutive SupportStrategic PlanningClient Relationship Management

Other Skills

Remote WorkOnboardingCalendar ManagementProject TrackingAI ToolsOperational WorkflowsEvent PlanningFinancial OperationsReporting TemplatesWorkflow Optimization and Process ImprovementExecutive Support and Calendar Managementmotionmonday.comHuman Resources (HR)Confidentiality

About

Experience

5 yrs

Total Experience

1 yr

Average Tenure

1 yr 5 mos

Current Experience

Tech stack advising

2 roles

Executive Assistant to CTO and Founder | Head of Operations

Promoted

Nov 2025 – Present · 5 mos

Promoted to Head of Operations after demonstrating the ability to run the company beyond the EA function. Now own HR, onboarding, Monday.com systems, and the full operational infrastructure of the company. The person everyone comes to when something needs to be built, fixed, or figured out.

Remote WorkHROnboardingOperations

Executive Assistant to Founder and CTO

Nov 2024 – Present · 1 yr 5 mos

Served as the company's first EA hire, managing executive support, calendar and communications, meeting coordination, travel, and project tracking while building out operational processes from the ground up alongside the founder.

Remote WorkExecutive SupportCalendar ManagementProject TrackingOperations

Freelance (self employed)

Sr. Executive Assistant | Fractional Chief of Staff

Feb 2024 – Nov 2024 · 9 mos · Remote

Continued operating as a fractional Senior EA and Chief of Staff, supporting executives across remote environments with calendar management, operations, workflow optimization, and strategic planning. During this time I also completed my Chief of Staff certification through Elevation Chief of Staff, deepening my expertise in organizational leadership, team performance, and executive operations.

Remote WorkCalendar ManagementOperationsStrategic Planning

Inside the magic

Sr. Executive Assistant to CEO

Feb 2023 – Feb 2024 · 1 yr · Remote

Brought in as the first EA in company history to support the CEO across a fully remote team. Built executive support systems, vendor relationships, and operational workflows from scratch while managing high priority projects across multiple departments. Introduced AI and automation tools that changed how the team worked and led to measurable productivity gains across the company.

Remote WorkExecutive SupportAI ToolsOperational WorkflowsOperations

Self employed- virtuassist

C-Suite Fractional Executive Assistant | Project Strategy Manager

Jun 2016 – Apr 2023 · 6 yrs 10 mos · Remote

Supported up to 8 C-Suite executives simultaneously across fully remote environments, managing communications, calendars, travel, and financial operations for multiple clients at once. Planned and executed events, seminars, and retreats across multiple client organizations. Built the systems, workflows, and processes that kept multiple executive teams running smoothly for nearly seven years.

Remote WorkEvent PlanningFinancial OperationsOperationsExecutive Support

Capital asset management fas

Executive Assistant to CEO | Client Relationship Manager

Jan 2015 – May 2016 · 1 yr 4 mos · Parker, CO · Hybrid

Provided executive support to the CEO while managing client relationships and investor outreach at a financial advisory firm. Built reporting templates, automated deadline tracking, and developed a CRM driven outreach strategy that brought in roughly 40 new potential investors within three months.

Remote WorkClient Relationship ManagementReporting TemplatesExecutive Support

Community banks of colorado, a division of nbh bank, n.a.

Executive Business Strategy Partner

Mar 2014 – Jan 2015 · 10 mos · On-site

Supported the VP Banking Center Manager with executive administrative tasks while managing client relationships and cross selling financial products in a fast paced banking environment.

Wells fargo

Executive Business Partner to VP | Service Manger II

Oct 2013 – Mar 2014 · 5 mos · On-site

Supported the VP Banking Center Manager with full executive administrative support including calendar management, scheduling, and reporting. Led end to end hiring for new tellers, screened applications, conducted interviews, and onboarded new team members. Trained, coached, and developed a team of 16 tellers and 2 Service Managers, driving consistent performance against daily and quarterly goals.