Sep 2022 – Aug 2024 · 1 yr 11 mos · Delhi, Bangalore & Dublin · Hybrid

• Oversaw for handling end-end workplace management
• End to End Travel management & Visa program for Internal & External stakeholders
• Directed a 6 member team of FM professionals across India
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Oversee facilities services and maintenance activities
• Ensure operations adhere to policies and regulations
• Develop quality working relationships with all external contractors, suppliers, agencies, and governments
• Provide high - level administrative support to Leadership team with confidential reports
• Employee Offsites & Teamouting programs
• Ensure a thorough PO system is followed by the team
• To hire and build a team of professionals primarily involved in Events
• Directed Brandshoot with VVIPs ( Crickets & Stars, Influencers
• Directed internal and external processes including, departmental MIS, Reviews, Training, Forecasts, etc.
• Based on a weekly and monthly report to be submitted to the management
• Timely check of vendor database, talent database, hotels database, etc
• Promote a positive work environment that encourages employee engagement and retention
• End-to-End Employee Relocations
• Tools worked - FINLY, JIRA, Okta, Oracle, CANVA, Asana, 15five, Peakon, Darwin Box, ACT, ESSL & workday

Sep 2022 – Jul 2024 · 1 yr 10 mos

• Planned and executed company-wide events, hackathons, and leadership engagements. Managed logistics and operational support for game releases and launches. Organized team outings, travel, and engagement activities. Oversaw workplace operations, food & beverage services, and vendor management. Managed budgets, invoicing, and cost optimization initiatives. Improved workplace experience through employee feedback and process improvements. Supported development teams by resolving operational challenges efficiently.

Jun 2020 – Sep 2022 · 2 yrs 3 mos

• Administration Management, Facilities, Cafeteria Management, part of Legal Documentation, Security Services, Housekeeping, Accommodation, Travel Management, Visa Process for German and UK, General Administration, Record Keeping, Security Management, Shuttle Service, Guest house Management, Contracted Staff Management, part of space or Seat Management, Guest House Management, Material movements and records, Courier service, Impress Cash Management, Coordination with procurement team for various purchase, Employee Safety, Managing the transport at the facility, Engaging with the building owners and handling premise, Regular monitoring and implementation for the new ideas, Fire safety maintenance, TT Closure, Annual Events, Food Festivals, Vendors escorts with approval, Invoice follow ups & Validation, NDC maintaining, EFIT , VMT, BMS, QR Implementations, Feedback Query Desk.

Jan 2019 – Jan 2022 · 3 yrs

• Managed end-to-end administrative operations and office systems. Oversaw facilities services, maintenance, and asset management. Led onboarding and offboarding administration processes. Managed budgeting, procurement, and cost monitoring. Handled ICC & BCCI logistics and VVIP consignments. Supported marketing brand shoots and artist management logistics. Identified process bottlenecks and implemented operational improvements.

May 2019 – Apr 2020 · 11 mos · Bangalore Urban, Karnataka, India · On-site

• New Office Movements & setups
• Purchase & procurements
• Cafeteria Management
• Ensure that general administration activities (visitor support, office supplies, etc.) are taken care of
• Be ready and responsive to the end user requests for support
• Coordinate with the service vendors (i.e for the HVAC/Fire/Electrical/Security systems) to ensure all
• required works for planned maintenance are performed on schedule.
• Assist the Sr. manager on HSE & Fire Safety matters by keeping the workplace hazard-free and safe for the enjoyment of all employees
• Event Management: Identify venues for training/workshops, support in logistics, procurement of required
• Compliance Related to Office Administration: Drafting rental agreements, property tax, insurance

Jan 2018 – Jan 2019 · 1 yr

• Managed CEO calendar, travel, and executive coordination. Handled international travel bookings and visa processes. Managed office budgets and inventory control. Supported branding events and leadership initiatives. Prepared reports, presentations, and business correspondence.

Jan 2018 – Jan 2019 · 1 yr

• Managed facility operations ensuring a safe and efficient workplace environment. Coordinated with security, housekeeping, IT, and catering vendors. Managed utilities, office maintenance, and employee logistics. Supported HR with employee engagement events and town halls. Managed travel arrangements and visitor logistics.

Jan 2017 – Jan 2019 · 2 yrs

• Managed facility operations for a 12-floor corporate building. Supervised housekeeping, pest control, and cafeteria operations. Managed vendor coordination and reporting processes. Supported operations for over 6000 employees. Handled visitor management and emergency arrangements.

May 2016 – Apr 2019 · 2 yrs 11 mos · World Trade Center Bangalore · On-site

• Oversee administrative procedures and suggested improvements.
• Chemical diluter management and control
• Pest Control Services.
• Soft Service for 4-floor building
• Housekeeping service taking care
• Cafeteria deep cleaning part
• Meal coupon desk taking care of 6000 Employees
• Daily Report, shift report, deep cleaning report, and weekly report
• Escorting to the non-vendor
• Briefing to Housekeeping staff
• Taking care of HK Attendance
• Travel desk taking care & Visa Cover Letter

Apr 2016 – Feb 2017 · 10 mos · Bangalore

• Head the facilities for Karnataka & all Branches procurements.
• The role of Admin Department is to provide administrative assistance like, office administration Housekeeping, allocation of work location, transportation, stationary, vendor management, vehicle management etc. are met to ensure the efficient day-to-day operation of the office and support
• functions and enhance the professional environment of Office space.

Jan 2016 – Jan 2018 · 2 yrs

• Managed assets, facilities, security, and transportation operations. Supervised housekeeping and security teams. Managed cafeteria operations and procurement. Supported multiple branches and cross-functional teams. Handled employee logistics, events, and travel arrangements.

Jan 2013 – Jan 2016 · 3 yrs

• Managed office setups, lease renewals, and budgeting. Liaised with government bodies and building authorities. Managed vendors, contracts, and statutory compliance. Organized conferences, board meetings, and corporate events. Ensured safety, security, and facility compliance.

Apr 2011 – Jan 2016 · 4 yrs 9 mos · Bangaon Area, India

• New office setup with complete facilitation for smooth running of the branch office.
• Admin Budgeting – Monthly, Quarterly and Annually. Quarterly review of expenses.
• Handling of Lease Management – Renewal, Registration etc.
• EHSS Focal Admin in India – Employee Safety and Security, Training etc
• Dealing with Leaser top management related to building issues.
• Monitoring of Day to Day admin activities of the Head Office. General upkeep and Maintenance.
• Office and Branches. Upkeep of Assets and reconciliation.
• Vendor Management for Head Office and Branches, processing of bills, release of cheques.
• Contractual Staff Management of Housekeeping and Security Services.
• Liaison with Govt. Bodies of Municipal, Police, Fire, RTO.
• Organizing Office Events, Conference’s and Board Meetings.
• Facility Services – Canteen / Pantry, Courier & Front Desk
• Inventory & Procurement management – Housekeeping, Stationery, Pantry etc.
• Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase of equipment, materials, supplies, products, or services.
• Facility Management: Ensuring upkeep and cleanliness of premises, pest control schedule etc.
• Responsible for all the matters relating to safety and security of office, staff and all the premises, including fire safety.
• Coordination with service providers for outsourced and contractual staff, ensuring deployment of appropriate staff, statutory compliances and timely and accurate payments.
• Travel facilitation – Visa, Air Tickets, Hotel & Transport management.
• Manage Petty cash account related to Administration
• Track and maintain inventory of assets
• Update department documents
• Monitor operations of Facilities Store
• Raise Purchase Requisitions
• Coordinate with vendors on reconciliation of accounts
• Co-ordinate, verify and approve employee / customer settlement and reimbursements
• Facilitate invoice processing, expense submission and bill payments

Jan 2008 – Jan 2013 · 5 yrs

• Managed procurement, travel arrangements, and administrative operations. Coordinated domestic and international travel logistics. Maintained MIS reports and administrative records. Supported senior management operations and vehicle management.

Sep 2006 – Mar 2011 · 4 yrs 6 mos · Bangaon, West Bengal, India

• Birthday & Monthly Event party arrangement –
• Wishing Birthday folks by mailing
• Arranging Birthday Party with greeting card, flower bouquet, cakes & snacks etc.
• Taking snaps & putting into shared folder on time
• Arranging monthly event & update for e-bulletin.
• Meeting Arrangement -
• Sending meeting requests.
• Attending Biweekly / staff meeting / social committee meeting, .
• Arrangement for any “Lunch & Learn” meeting.
• Complete control on Conference Room, update site about conference room.
• Travel Management
• All types of Domestic and international travels.
• Ticketing (air ticket, bus ticket and train tickets)
• Accommodation/Booking in hotels or guest houses in India & overseas
• Arrangement of currency, passport, visa and completing other paper work (international travel)
• Arranging pick up & drop of the employee or guest traveling
• Co-ordination with Facility to make sure everything is in place.
• Vendor Management –
• Checking / meeting / enquiring with different kinds of vendors to get the best service at most
• Visit hotel, check arrangements/facility & services, check for good rate, discount etc.
• Taking quotations from different vendors
• For Miscellaneous Gifts – taking quotes from different vendor to get best rate & arrange.
• Sometimes take quotation from travel agent as well for best quote.
• Guest Relation & Guest House management -
• Allocating guests in the guest house.
• Welcoming them, taking care of all their requirements (mobile, temp card, guest house
• duplicate key, transport, working station etc )
• Keeping monthly MIS of those guests.
• Visiting Guest House if required
• Arrangement of their leisure travel

Nov 2004 – Jul 2006 · 1 yr 8 mos · Bangalore Urban, Karnataka, India · On-site

• Supervise and lead the housekeeping staff, training, scheduling, and performance evaluations.
• Ensure that all areas within the premises are cleaned and maintained to the highest standards, meeting or exceeding regulatory requirements and expectations.
• Monitor and manage housekeeping supplies and equipment, ensuring adequate stock levels and efficient use of resources.