Nov 2021 – Present · 4 yrs 4 mos · Remote

• Assist with annual audit preparation, ensuring accurate financial documentation and compliance.
• Generate invoices and process vendor payments efficiently.
• Prepare and track staff mileage reports and maintain budget trackers for grants.
• Manage payroll processing using Paychex, ensuring timely and accurate compensation.
• Assist in the onboarding process for new employees facilitating a seamless transition.
• Plan and coordinate travel itineraries and accommodations for staff.
• Organize and manage logistics for in-person staff meetings, retreats, and events.
• Maintain and update organizational calendars to ensure operational efficiency.
• Coordinate with vendors for new building projects and facility management.
• Oversee and maintain staff equipment inventory, ensuring proper allocation and tracking.
• Develop and update job descriptions and offer letters for new hires.
• Utilize Salesforce to manage and track grants and contracts efficiently.
• Administer the employee reimbursement process, ensuring timely payments and compliance.
• Quickbooks, Wordpress and much more.

Oct 2021 – Present · 4 yrs 5 mos

• As a Market Partner with Monat, I help others achieve their hair and skincare goals through premium, naturally-based products. I provide personalized consultations, empower customers to improve their self-care routines, and support a growing community of entrepreneurs to build successful businesses. Send me a message to help get a customized consultation!
• http://vnicasio1985.mymonat.com

Jun 2020 – Dec 2023 · 3 yrs 6 mos

• https://www.colorstreet.com/VanessaNicasio/nailbar/3595194

Aug 2019 – Nov 2021 · 2 yrs 3 mos

• Provide outstanding Customer Service to the public and surrounding agencies by phone and in person
• Perform full range of clerical duties to support court operations
• Data Entry - traffic citations, payments/plans, traffic school referrals and fillings, log and process incoming mail
• Coordinate with Law Enforcement Officers, Probation Officers, Attorneys and all court staff
• Provide a balanced till to Accounting at the end of each day
• Maintaining accurate public records
• Create and build internal protocols for eCourt

Jan 2016 – May 2016 · 4 mos

Apr 2015 – Apr 2016 · 1 yr · SF Bay Area

• Cherry Top Talent is a strategic talent acquisition partner providing full cycle recruiting, consulting and training services. Our services are driven by our company philosophy of Professionalism and Integrity.

Jan 2015 – Aug 2019 · 4 yrs 7 mos

• Schedule management and coordination between multiple dentists and patients
• Management of confidential information in accordance with HIPPA guidelines
• Update, manage and maintain social media campaigns to drive new business
• Manage and implement a “paperless” office
• Event management and coordination of both external and internal events
• Effective communication of sensitive subject matters with patients while maintaining a high level of professionalism
• Benefit specialist and finance management of each patient record
• Dental billing and collections, budget management, process large insurance payments to each patient record

Oct 2013 – Oct 2014 · 1 yr · Redwood City

• Manage daily operations at Sencha. Strong Customer Service at desk reception
• Manage daily office operations and support office staff of 30+ employees
• Coordinating with Managers and scheduling center on staffing requirements, new hire availability, qualifications and current/future demand
• Monitor and track candidates received, interviewed and hired
• Assist in accounting - deposits, invoice tracking, data entry, travel receipts from Employees
• Event coordination and worked closely with Marketing Department

May 2011 – Sep 2013 · 2 yrs 4 mos

• Manage daily operations at Santa Teresa Dental.
• Responsibilities Include:
• Schedule management and coordination between multiple dentists and patients.
• Management of confidential information in accordance with HIPPA guidelines
• Encouraged, managed and implemented a "paperless" office
• Event management and coordination of both external and internal events.
• Effective communication of sensitive subject matters with patients while maintaining a high level of professionalism.
• Created social media campaigns to drive new business
• Finance management
• Medical Billing and Collections
• Budget Management

Jan 2011 – Aug 2019 · 8 yrs 7 mos

• Schedule management and coordination between multiple dentists and patients
• Management of confidential information in accordance with HIPPA guidelines
• Update, manage and maintain social media campaigns to drive new business
• Manage and implement a “paperless” office
• Event management and coordination of both external and internal events
• Effective communication of sensitive subject matters with patients while maintaining a high level of professionalism
• Benefit specialist and finance management of each patient record
• Dental billing and collections, budget management, process large insurance payments to each patient record

Oct 2008 – Apr 2009 · 6 mos · San Mateo, CA

• Provide support to an office of 15+
• Schedule coordination of vendors
• Contract Filing
• General Filing
• Plan and organize events and meetings
• Desk Reception - incoming mail, keep front office and conference rooms neat and readily available for meetings
• Prepare conference rooms for Property Managers and Vendors
• Coordinate vendor visits on location of properties
• New Hire - phone calls, interview set up and application screening

Sep 2006 – Oct 2008 · 2 yrs 1 mo · Cupertino

• Responsible for:
• Generating purchase orders
• Ordering office supplies
• Maintaining accounts for all cellular phones and service plans for 200+ employees
• Managed and Maintained vendor relationships
• Assisting Human Resources with special projects
• Supervised the on-site shipping and receiving services department (3 employees)

Apr 2003 – Oct 2005 · 2 yrs 6 mos · Cupertino, CA

• Responsible for:
• Generating purchase orders
• Ordering office supplies
• Maintaining accounts for all cellular phones and service plans for 200+ employees
• Managed and Maintained vendor relationships
• Assisting Human Resources with special projects
• Supervised the on-site shipping and receiving services department (3 employees)