Ariel Luu

Operations Associate

San Jose, California, United States18 yrs 10 mos experience

Most Likely To SwitchHighly Stable

Key Highlights

Extensive experience supporting senior executives.
Proficient in managing complex schedules and logistics.
Strong background in project management and event coordination.

Stackforce AI infers this person is a highly organized Executive Assistant with expertise in SaaS and project management.

Contact

Skills

Core Skills

Executive SupportProject ManagementTechnical Project Management

Other Skills

Google CalendarMeeting CoordinationTravel BookingExpense ManagementEvent PlanningConfidential Information ManagementLogistics ManagementExpense ReportingBoard Meeting CoordinationMicrosoft OfficeComputer HardwareHTML ProgrammingMicrosoft WordOutlookPowerPoint

About

Assertive and organized self-starter with administrative support experience assisting senior executives and leading teams in a fast-paced startup and multinational Fortune 500 companies. Detail-oriented, meticulous, and able to work with all levels within an organization. With an IT business and finance professional origin has the ability to integrate a wide variety of skills into the administrative professional platform in support of high-level executives. Acquired Bachelor’s degree from San Jose State University.

Experience

18 yrs 10 mos

Total Experience

4 yrs 8 mos

Average Tenure

8 yrs 4 mos

Current Experience

Confluent

Executive Assistant to VP

Jan 2018 – Present · 8 yrs 4 mos · Palo Alto, California

Manage complex and varying day-to-day schedules, using Google Calendar
Flawlessly coordinate internal and external meetings, team events, and off-sites
Partner across departments, internal events, facilities and executive assistants on all aspects of customer meeting planning and execution. Own meeting logistics from start to finish (from catering and room setup to agenda creation and calendaring!)
Attend meetings, take minutes, track action items, and proactively assemble the appropriate people and resources for effective follow-up
Book domestic and international travel (including coordination of visas, transportation, lodging, logistics, etc.)
Maintain Expensify and work closely with finance on closing this aspect of the books
Work with marketing to coordinate meet-ups, keynotes, talks, press interviews & appearances, etc.
Exercise strong judgment and discretion with confidential information

Google CalendarMeeting CoordinationTravel BookingExpense ManagementEvent PlanningConfidential Information Management+2

Juicero

Executive Assistant to VP

Jan 2017 – Oct 2017 · 9 mos · San Francisco Bay Area

Provide comprehensive support to the three VPs to include strategic calendaring through Google Calendar (60%); booking travel and accommodations (10%); monthly expense reporting (10%); plan offsite events, prepare documents for meetings, and work on strategic projects (20%)
Served as administrative liaison with Board of Directors, including scheduling of all Board meetings and associated logistics; ensured advance distribution of materials and proactive management of Board of Directors engagement with executives
Facilitate effective functional meetings (such as weekly team meetings, product reviews, quarterly offsets) by participating in note-taking, tracking and follow-ups/commitments, and driving meeting agendas to ensure the most important topics are being discussed and highlighted
Work closely with the Chief of Staff to drive company-wide planning efforts, to set, align, and track company goals for all technical teams

Google CalendarTravel BookingExpense ReportingEvent PlanningBoard Meeting CoordinationExecutive Support+1

Paypal

Executive Assistant

Feb 2013 – Jan 2017 · 3 yrs 11 mos · San Francisco Bay Area

Year up

Technical Project Management

Jan 2012 – Dec 2012 · 11 mos · Silicon Valley, CA

Year Up is an intense 11 month IT training program that includes college level course work and corporate internships
Proficient in Microsoft; Outlook, Excel, Power Point and Word.
Created an intensive MS Word workshop.
Installed and upgraded computer hardware such as R.A.M, Graphic Card, Motherboard, etc.
Programmed basic HTML.
Student Ambassador: help secure internship seats, cultivate philanthropic gifts, and showcasing the talent of Year Up students.

Microsoft OfficeComputer HardwareHTML ProgrammingTechnical Project Management

Ihss

Personal Assistant

Jan 2007 – Nov 2012 · 5 yrs 10 mos · San Jose, CA

Coordinated domestic and international travel schedules, trip logistics, and immediate support with last minute changes and request
Planned family and business calendars including event coordination, demonstrating flexibility and problem-solving abilities
Managed household affairs for multiple properties including vendors, service requests, errands, household staff hires and training, interior design, and emergency disaster preparation
Responsible for purchasing and maintaining stock of all food and household supplies of multiple properties