Oct 2022 – Apr 2025 · 2 yrs 6 mos · Singapore · Hybrid

• Executive assistant to 4 Executive Directors, coordination on large group meeting coordination, travel, expenses
• Covering executive assistant for Chief Data Officer
• Fixed Assets Management - Independently manages office fixed assets including upkeeping of premises and equipment to support the department; Contact point for all IT and Assets issues.
• Office Administration - New staff onboarding / off boarding and staff training related coordination, maintaining department org chart management, ordering and maintaining office supplies etc.
• Yearly Budget & Finance related - Annual budget planning; Collation for the preparation of yearly DMO budget exercise; Invoices tracking and raising POs (PEMS) administrator.

Feb 2022 – Sep 2022 · 7 mos · Singapore

• Executive Assistant to
• Head of Solution Engineering, APJC;
• Head, SASE Specialist Sales & Expansion GTM, APJC
• Provide excellent administrative support to executives, exercising high attention to detail and discretion to every matter. Plan, coordinate and execute meeting set-up and events. Provide agendas, detailed data, information and resources to the executive in preparation for meetings. Prepare and manage expense reports and calendars.
• Travel: Plan all aspects of domestic and international travel, optimising and balancing executives' time with cost of travel; monitoring flights for up to the minute changes; ensuring all documents are secured and up-to-date.
• Special Projects: Coordinate and organise APJC-wide internal events (All-Hands, Leadership meetings, external facing events). Support Cloudflare TV sessions for APJC region.

May 2019 – Feb 2022 · 2 yrs 9 mos · Singapore

• Provide high-level support on a daily basis of coordinating VP's schedule and calendar, expenses, travel arrangements, visa requirements, purchase orders and other adhoc tasks as required. Management and dissemination of communications & information to VP’s org. Assist in handling coordination and execution of key organizational events and calls.
• Provide administrative assistance to ODP team for raising any service requests, events and logistics arrangements and other adhoc tasks as required. Organizes annual kick off, social / networking events across the ODP SG Hub.
• Worked on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
• Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc.
• Constantly ranked “Outstanding” (highest employee rating) in annual employee talent ranking exercise.

Jan 2015 – Apr 2019 · 4 yrs 3 mos

• Project & Events Management
• Team lead of the Outreach department of the national orchestra
• Handled whole spectrum of the events management (ranging from small working groups to high profile events) including budgeting, conceptualizing, vendor management, planning and execution.
• Monitor the project timeline and ensure that the deliverables meet the required dates.
• Ensured smooth execution of events within the events’ budgets
• Tracking post-event reports and activities
• Engaging new markets through designing and launching new and exciting content, programmes and initiatives
• Management of event operations – manpower scheduling, venue rental, logistics, interdepartmental communications and publicity
• Public communications
• Editor and content creator for SSO’s quarterly outreach publication – RhapSSOdy
• Relationship management and accounts management with vendors, industry partners, public stakeholders and government bodies

May 2014 – Dec 2014 · 7 mos

• Project Management
• Key project and events manager for Singapore Food Festival 2014
• Budget management: Budget projection and control of department finances for the sector's annual utilisation across the various grants and projects
• Relationship management: Relationship manager for commercial industry players and potential event partners

Jun 2010 – Apr 2014 · 3 yrs 10 mos

• Covered a broad spectrum of national initiatives and government to government projects, managing budgets of up to $35 million.
• Project Management
• Key project and events manager for various national and international arts programmes:
• Grants and Arts Administration
• Strategic Planning & Policy Development: Development of a performing arts masterplan;
• Budget management: Budget projection and control of annual department finances for the sector's annual utilisation
• Relationship management: Lead account manager to a broad range of national stakeholders
• Grants/Policy Review