Jan 2019 – May 2023 · 4 yrs 4 mos · Menlo Park, California

• Co-lead different initiatives as part of the diversity programs for admins and co-lead our Connection Pillar for Latin admins which focused on bringing together the 200+ admins.
• Co-lead Admin Circles which was a group of admins who would meet bi-weekly to discuss challenges admins face during the job. I would partner with my co-lead to create agendas and topics to discuss each session.
• I was responsible for helping keep up team morale with teams located in Menlo Park, Seattle and New York by planning offsites to bring everybody together in one location, or travel with my executives to coordinate team building offsites for the specific locations.
• I created org-level impact by planning events including leading a pillar of a planning committee for the Facebook Design org’s first Design Summit for 400+ employees. Some responsibilities included planning the happy hour and utilizing project management skills to relay tasks and information to the team.
• I was space captain for my org and was responsible for a 500+ person move along with smaller more frequent moves. My responsibilities included working with Directors and VPs to organize seating arrangements for the team and relay the information to the space planning team.
• I organized complex travel for my executives, including research trips that required multiple stop international travel. I would work with the admins in those locations and our travel team to make sure the executive’s travel went as smoothly as possible.
• I was responsible for ordering team swag and working with team members to create the logos and come up with ideas for unique items that the team would use. I was also responsible for creating purchase requisitions for the orders to ensure the vendors got paid.
• Daily responsibilities included meeting scheduling, securing meeting rooms, submitting expense reports, and communicating any relevant info and changes throughout the day to my executives.

Jan 2018 – Jan 2019 · 1 yr · Menlo Park, California

Jun 2017 – Jan 2018 · 7 mos

Jul 2011 – Oct 2013 · 2 yrs 3 mos

Oct 2009 – Jul 2011 · 1 yr 9 mos

• Coordinate large moves for departments
• Assist executive admin, directors and VP’s on getting move spreadsheets completed for their department moves
• Put together move instructions and labels for employees
• Label desks with move numbers and moving out tags
• Coordinate individual moves for employees
• Work with hiring managers and executive admin to find locations for new hires
• Coordinate locations with IT to get new hire desks set up
• Book conference rooms for meetings through Microsoft Entourage/Outlook
• Create live surveys through Google Docs and Survey Monkey
• Order office supplies for employees
• Present Facilities presentation during weekly new hire orientation
• Enter purchase requisitions into Oracle to create purchase orders
• Set up ergonomic evaluations for employees
• Scheduled ergonomic training classes
• Miscellaneous projects and tasks around the office

Jun 2008 – Oct 2009 · 1 yr 4 mos

• As a receptionist at LinkedIn I have done a variety of different tasks, which include:
• Greet and sign in visitors in a professional manner
• Answer all inbound calls and transfer to the appropriate person
• Assist users with some of the more simple problems with their accounts
• Maintain Visitors Log
• Arrange for taxi service for visitors
• Direct incoming packages to appropriate person
• Ship packages via FedEx
• Monitor and order all shipping supplies through FedEx
• Make signs for around the office
• Book conference rooms for meetings through Microsoft Entourage/Outlook
• Assign wireless internet access to guests and employees
• Create live surveys through Google Docs and Survey Monkey
• Organize and put together new hire folders with appropriate documents
• Help close accounts and cancel subscriptions using the CS Tool
• Create various spreadsheets on Excel
• Schedule interviews through Jobvite
• Send out invoices and checks
• Double check expense reports
• Receive purchase orders in Oracle

Mar 2007 – Jun 2008 · 1 yr 3 mos

• * Answer phone calls/Make appointments/Take messages/Answer customers’ questions and complaints, file documents and commission receipts, ship/fax out documents, set up and organize customers portfolios, assign stock numbers and input new inventory into the database system, call customers about their delinquent accounts and financial institutions for the status of car titles, type letters for the business office, assist accounts payable in making spreadsheets for monthly payments/outgoing funds