May 2019 – Dec 2020 · 1 yr 7 mos · Broomfield, CO

• Executive Assistant supporting VP/Chief Information Security Officer, VP-Applications and VP-Digital Services.

Oct 2017 – May 2019 · 1 yr 7 mos

• Provide administrative support to the Purchasing Manager and three Senior Procurement Agents. Assist in the review of purchase requests and convert requisitions to purchase orders. Assist Procurement Agents with bid openings and recording data as bids are opened. Complete accounting information for purchases made on Procurement Cards for Manager and self. Review monthly budget charges and confirm correct accounts were billed. Gather sales metrics regarding Warehouse sales. Complete sporadic checks to make sure we are getting the best pricing on purchases and bring any discrepancies to the Purchase Managers attention. Management of the vendor database. Update department web pages. Additional tasks as assigned by the Pro-curement Manager, including managing of small projects

Jan 2017 – Jul 2017 · 6 mos · Fort Collins, Colorado Area

• Maintained the continuity of administrative support to ensure efficiency of operations; staff support, and coordination of business events.

Aug 2008 – Dec 2016 · 8 yrs 4 mos · Boulder, CO

• Provided administrative support to Vice President of Engineering and Directors who led a team of 1400 people worldwide.
• Point of contact regarding time with my principal, recognizing which requests should take priority and which should be delegated in order to make my principal’s life less hectic and seamless.
• Looked ahead and took action on the strategic activities needing to be completed and put plans in place to accomplish them, including keeping team members informed.
• Monitored, kept principal informed and when requested approved budget expenditures, promotions, raises and bonuses to ensure team stayed within budget (~$50M/quarter).
• Acted on behalf of principal in responding to a broad range of requests, utilizing many means of communicating and collaborating.
• Utilized Cisco’s tools to gather and monitor HR and Finance data.
• Arranged complex global calendars and virtual meetings with team; maximizing success and accommodating several time zones.
• Managed domestic and international travel arrangement.
• Completion of the Office Dynamics International Star Achievement Series®
• and CEAP designation (Certified Executive Administrative Professional)

Nov 2006 – Apr 2008 · 1 yr 5 mos · formerly Pharmion

• Managed Director level calendars, supported senior management in day-to-day tasks and assignments, scheduled travel, coordinated meetings and reserved appropriate conference rooms and equipment, and responded to varied e-mail requests.

Sep 2000 – Aug 2006 · 5 yrs 11 mos

• Manage Director level calendars, support senior management in day-to-day tasks and assignments, schedule travel, coordinate meetings and reserve appropriate conference rooms and equipment, obtain purchase orders, maintain office supplies and respond to varied e-mail requests.

Jun 1982 – Sep 2000 · 18 yrs 3 mos

• Provided secretarial support to partners, associates and law clerks over 18+ years as a legal secretary. Duties included transcribing from dictation, scheduling travel, making copies, sending facsimiles, entering time into the billing systems, answering telephones, and entering items for docket control.