Stefanie Maravegias

CEO

Longmont, Colorado, United States22 yrs 8 mos experience

Highly Stable

Key Highlights

Expert in executive administrative assistance and project management.
Proven track record in coordinating complex travel arrangements.
Strong communication skills across diverse teams.

Stackforce AI infers this person is a versatile administrative professional with expertise in executive support and office management.

Contact

stefanie.maravegias@cdco.io +1 269-792-9279 LinkedIn

Skills

Core Skills

Executive ServicesProject ManagementOffice AdministrationCommunicationCoordination SkillsTravel ManagementExecutive Administrative Assistance

Other Skills

Personal AssistanceCalendaringEvent PlanningMicrosoft TeamsWord templatesOffice OperationsSmartsheetDocument ReviewAdministrationVendor ContractsCoordinating MeetingsContract ManagementAttention to DetailTravel ArrangementsComputer Literacy

About

Motivated, multifaceted office professional with effective employee management, supervisory, organizational, and communication skills. Collaborative team player and industrious individual worker.

Experience

22 yrs 8 mos

Total Experience

5 yrs 1 mo

Average Tenure

Current Experience

Choice digital corp

Executive Assistant

Feb 2025 – Jun 2026 · 1 yr 4 mos · Broomfield, Colorado, United States · On-site

Support six-person, C-Suite Executive Leadership Team (ELT) with a heavy focus on the CEO. Responsible for maximizing ELT efficiency and ensuring the seamless collaboration of the executive team. This position requires high-level project management, sophisticated communication, and the ability to navigate complex business priorities with discretion and poise. Core Responsibilities Include:
Strategic Calendar Management: Orchestrate complex, shifting calendars across varying time zones by prioritizing meetings based on business urgency and long-term goals.
Communication & Gatekeeping: Serve as the primary point of contact for the ELT, managing high-volume correspondence and internal/external inquiries.
Meeting Lifecycle Oversight: Prepare agendas, conduct research for briefings, and ensure the ELT is fully prepared for all engagements. Track action items post-meeting to ensure accountability.
Travel & Logistics: Design and execute intricate domestic and international travel itineraries, including Visa requirements, ground transport, and "buffer" scheduling.
Project Coordination: Lead or support special projects, ranging from departmental offsites and board meetings to internal culture initiatives.
Financial Administration: Manage expense reporting, budget tracking, and sometimes department-wide procurement with meticulous accuracy.

Executive ServicesPersonal AssistanceCalendaringEvent PlanningCoordination SkillsProject Management

Cator, ruma & associates

3 roles

Administrative Director

Promoted

Jul 2023 – Jan 2025 · 1 yr 6 mos

As administrative director, I worked alongside the senior management team to assist in developing company-wide procedures from HR to production. I chaired the monthly Support Staff meeting which gathered members of HR, Accounting, Marketing, and Administration. I attended the monthly Senior Management meeting alongside company Executives, Principals, and Associates to serve as liaison for any support role involvement. I assisted HR in quantifying and delegating administrative tasks based on roles.

Microsoft TeamsCommunicationTravel ManagementWord templatesOffice OperationsCoordination Skills+7

Support Department Coordinator

Jan 2023 – Jul 2023 · 6 mos

Step into Senior Management Team

Microsoft TeamsTravel ManagementCoordination SkillsDocument ReviewVendor ContractsCoordinating Meetings

Executive Assistant

Oct 2015 – Jan 2023 · 7 yrs 3 mos

Provide assistance to company principals, with focus on the CEO and President, in addition to other Senior Leaders at a 100+ employee firm with 3 locations in the Western Region. Day-to-day tasks include calendar scheduling, RFP/RFQ submissions, AIA/Client project contract processing, Master Services Agreements/COI renewal, RFI/Submittal doc control, event coordination, conference registration, onboarding of new employees and coordination of all onboarding activities between departments, heavy correspondence, dictation, formatting and design of templates, marketing department assistance, web conferencing coordination and setup, recruiting for all positions in all departments, mentoring and review of other support staff members, and office procedure development.

Microsoft TeamsAttention to DetailCommunicationTravel ArrangementsComputer LiteracyTravel Management+15

Fisher marantz stone

2 roles

Office Manager

Promoted

Jun 2010 – Jul 2015 · 5 yrs 1 mo · On-site

In charge of vendor relations, administrative staff scheduling, creating and implementing office-wide procedures, maintaining office and individual employee affiliations, facility issues, assisting Marketing Director, providing office and personal assistance to 6 principals, coordinating office travel, trips, events, and celebrations, providing varying degrees of support to 30 person design staff, assisting in RFP/RFQ/contractual matters/SF330 and other governmental forms, reviewing resumes, conducting interviews, and providing training for administrative new hires.

Attention to DetailCommunicationTravel ArrangementsComputer LiteracyTravel ManagementCalendaring+14

Administrative Assistant

Jun 2007 – Jun 2010 · 3 yrs · On-site

Travel ManagementCoordination SkillsDocument ReviewCoordinating Meetings

Fisher dachs associates, theatre planning & design

Office Manager

Jun 2007 – Jul 2015 · 8 yrs 1 mo · New York, New York

In charge of vendor relations, administrative staff scheduling, creating and implementing office-wide procedures, facility issues, assisting Marketing Director, coordinating office travel, trips, events, and celebrations, providing varying degrees of support to 15 person staff, providing training for administrative new hires,

Attention to DetailCommunicationComputer LiteracyTravel ManagementCalendaringCoordination Skills+12