May 2024 – Nov 2025 · 1 yr 6 mos

• Invoice Processing: Verifying critical information such as the invoice number, date, invoice amount, and remittance details, particularly supplier details, thereby focusing on specific areas to ensure the accuracy of the invoices. Prioritizing urgent and ageing invoices, managing invoice duplication, returns and cancellations. Fostering collaboration with team members for invoice posting and maintained a daily productivity tracker and dashboard. Proactively managed vendor relations through regular meetings, addressing the queries. Statements: Efficiently resolved discrepancies and missing invoice ensuring accurate and timely vendor payment. Effectively communicated with vendors to resolve invoice discrepancies and expedite the receipt of rejection documentations. Maintained vendor files and records, and reconciled vendor statements. Performed manual entries using NetSuite for split billing invoices. Other activities: Created and managed a system for allocating tasks and responsibilities among the team members, ensuring efficient workload distribution and timely completion of works. Consolidated and presented comprehensive weekly reports on missing and rejected invoices, discussing valuable insights for process improvement. Participating in training new hires on the Procure to Payment Process (P2P).

Oct 2022 – Feb 2024 · 1 yr 4 mos · Bengaluru · On-site

Oct 2022 – Feb 2024 · 1 yr 4 mos

• Invoice Processing: (PO and Non-PO) Streamlining PO-based invoice processing by scanning, splitting, indexing, and processing invoices with purchase orders, ensuring accuracy and timeliness with PO. Securing invoice approvals prior to billing and promptly resolving client queries. Compiling and presenting monthly reports and BPR (Business Process Review) presentations. Invoice Verification: (PO and Non-PO): Conducting a thorough quality check of invoices that have been indexed by the invoice processing team in batch-wise fashion to ensure the accuracy and integrity of the keyed information in these invoices. Identifying and rectifying any discrepancies early in the process to prevent potential payment delays or inaccuracies that includes cross-checking various types of invoices, such as US scanned Stocking and Non-Stocking invoices, Reversal entries, CRI (Credit Letter of India) invoices, and wire payment invoices. Vendor Reconciliation: Balancing and verifying the outstanding goods on order & acquiring essential documents such as Proof of Delivery (POD), Bill of Lading, and Delivery Receipt from the supplier or freight company to ensure that the outstanding orders are accurately reflected. Initiating communication with the warehouse regarding receipt upload concerns and facilitating adjustments for goods erroneously received under incorrect Purchase Orders. Requesting Credit copies from the supplier to rectifying any errors or discrepancies related to invoicing or billing that helps to accurately adjust the outstanding balance, maintain accurate financial records and ensure smooth transactional processes. Highlights: Acknowledged as a proactive and valued member of the team, actively contributing to enhancing employee engagement within the team. Accolades from clients, which helped in renewals completed high-end volumes consecutive top performer by maintaining good case hygiene.