Irfan Shaikh

Operations Associate

Pune, Maharashtra, India12 yrs experience

Highly Stable

Key Highlights

Expert in HR operations and compliance management.
Proven track record in onboarding and offboarding processes.
Strong background in procurement and administration.

Stackforce AI infers this person is a Human Resources and Administration specialist with a focus on compliance and operational efficiency.

Contact

Skills

Core Skills

Human ResourcesComplianceAdministrationProcurementAccountingProduction Management

Other Skills

OnboardingOffboardingHRISStatutory ComplianceBackground VerificationEmployee RelationsVendor ManagementReportingDocument ControlSales OperationsFinancial ManagementAccounts PayableAccounts ReceivableFinancial ReportingProduction Coordination

About

Summary of Roles and Responsibilities – HR Operations (3.7 Years) With 3.7 years of experience in HR Operations, my responsibilities include onboarding and offboarding, conducting new hire orientations, and maintaining HRIS records (DAYFORCE). I ensure adherence to statutory regulations such as PF, Gratuity, and the POSH Act. I also oversee the background verification (BGV) process, collaborating with third-party vendors, addressing discrepancies, and maintaining audit-ready reports. Additionally, I support talent acquisition by conducting pre-onboarding sessions to guide candidates through documentation and compliance requirements. In offboarding, I ensure the timely processing of Jira tickets within the turnaround time (TAT) on the Jira Service Management tool. By efficiently handling onboarding, BGV, statutory compliance, HRIS management, and offboarding, I contribute to HR effectiveness and employee satisfaction. Summary of Roles and Responsibilities – Assistant Manager (8.1 Years) With 8.1 years of experience as an Assistant Manager, I have handled various responsibilities spanning administration, document control, procurement, sales operations, financial management, and production coordination. I have managed purchases, including order placement, transactions, and follow-ups with national and international suppliers. My role also involves arranging shipments, managing customs clearance, and ensuring timely procurement of materials.

Experience

12 yrs

Total Experience

8 yrs

Average Tenure

4 yrs

Current Experience

Etraveli group

HR Operations

Jun 2022 – Present · 4 yrs · India · On-site

Key roles and responsibilities:
Managing the end-to-end employee onboarding and offboarding processes.
Ensuring smooth execution of new hire orientations.
Organizing and conducting orientation sessions to familiarize new hires with company culture, policies, and procedures.
Ensuring adherence to statutory compliance, such as PF, Gratuity, and labor laws.
Maintaining policies aligned with regulations like the POSH Act.
Coordinating training programs (POSH) for new joiners.
Guiding new hires on using HRIS, and other platforms.
Maintaining accurate employee records and document screening and validation in the HRMIS (DAYFORCE).
Collecting and managing necessary documents, such as ID proofs, tax forms, and bank details.
Ensuring compliance with labor laws and company policies during the onboarding process.
Resolving employee grievances and fostering a positive workplace environment.
Collaborating with the talent acquisition team to ensure a seamless candidate-to-employee transition.
Conduct a pre-onboarding session for a selected candidate and brief them about the onboarding documentation, BGV, and Compliance submission and answer their queries (if any).
Handling employee's background verification process (initiation, follow-up, clearing insufficiency, closing the minor discrepancy, interim report, final report).
Acting as the primary liaison between the organization, verification agencies, and candidates.
Collaborating with third-party background verification vendors to ensure timely and accurate reporting.
Preparing detailed verification reports and maintaining records for audit purposes.
Flagging discrepancies, raising concerns, and escalating issues to management as needed.
Tracking completion of documentation and mandatory training.
Releasing the promotion announcement for the promoted employees.
Ensuring offboarding Jira tickets raised within the TAT on the Jira Service Management tool.

OnboardingOffboardingHRISStatutory ComplianceBackground VerificationEmployee Relations+2

Lora water factory

3 roles

Assistant Manager | Admin

Promoted

Jun 2018 – Mar 2022 · 3 yrs 9 mos · Wadi Al Dawasir, Riyadh, Saudi Arabia

Key Roles & Responsibilities under Administration Executive, Document Controlling & Procurement:
Effectively handling administrative work and assisting/reporting to General
Manager/Director at high end reports.
Handling HR activities (screening CV’s, recruiting, employee relation, etc.).
Making strong strategic planning for Business Development.
Files handling and record maintenance.
Performs a variety of document control functions for a project or department.
Prepare the documentation related to current and new projects.
Monitor and control the records and documents to ensure the accuracy is maintained.
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
Receives, tracks and monitors documents, maintain databases.
Enters data and produces reports.
Organize the records as per the standards to provide the documents when it’s required.
Deal with National and International Suppliers/Companies.
Purchase Management (Placing Orders, Transactions and Follow ups).
Arrange shipments and follow up custom clearance to release goods.
Study the Shortages and Requirements of material for production.
Prepares correspondence and reports, much of which is confidential in nature.
Screening emails, visitors, telephone calls and other messages respond and take action as required.

AdministrationDocument ControlProcurementSales OperationsFinancial Management

Assistant Manager | Account Payable and Receivable in Accounts Dept.:

Jun 2016 – Jun 2018 · 2 yrs · Wadi Al Dawasir, Riyadh, Saudi Arabia

Key Roles & Responsibilities under Accounting Clerk cum Computer Operator in Accounts Dept.:
Check Cash Sales and Credit Sales Invoices for all Salesman.
Prepare and verify daily reports.
Planning, implementing & executing commission rule to encourage salesman for good sales.
Prepare salary with commission for all salesman.
Check Bank Deposit slips.
Enter & maintain all expenses.
Handling whole company’s Pity Cash.
Receiving and reconciling all invoices and payments receipts.
Ensures that each bill/payment is paid on time.
Make sales report, daily, weekly and monthly.
Filing and keeping records of sales.

Accounts PayableAccounts ReceivableFinancial ReportingAccounting

Production and Warehouse Admin & Spare Part Coordinator

Mar 2014 – Jun 2016 · 2 yrs 3 mos · Wadi Al Dawasir, Riyadh, Saudi Arabia

Key Roles & Responsibilities under Production Admin, Spare Parts coordinator:
Work with management in coordinating and planning production activities to improve runtime.
Provide full administrative support to the Production Manager and Staff.
Coordinating with the operation team for troubleshooting and modifications.
Providing technical solutions for minimum modification.
Plan equipment, material and manpower requirements to execute job orders.
Plan inventory management processes to avoid shortages and excesses.
Search for required spare parts with local & International Companies in order to avoid a mechanical failure in any machines.
Organizing paperwork, such as purchase orders and delivery schedules review orders.
Check incoming raw materials according to packing list or invoice.
Ensuring collaboration between different staff in different departments.
Managing inventory of assets.
Prepare ex-factory price for each products.
Prepare costing for ready goods.
Preparation of production requirement documents and correspondence.
Co-ordinate with Purchase and Store departments.
Filing and keeping records of production and staff.