Vijay Kumar

Operations Associate

Gurugram, Haryana, India5 yrs 3 mos experience

Most Likely To SwitchHighly Stable

Key Highlights

Over two years of administrative support experience.
Proficient in Microsoft Office Suite and document management systems.
Strong organizational and communication skills.

Stackforce AI infers this person is a proficient administrative professional with experience in office management and support functions.

Contact

Skills

Core Skills

Administrative AssistanceTravel Management

Other Skills

Attention to DetailCalendar ManagementConfidentialityData EntryDiary and Calendar ManagementEasily AdaptableEmail EtiquetteEvent ManagementExecutive SupportExpense ManagementExpense ReportsGlobal Travel ManagementKeka LearnMicrosoft ExcelMicrosoft Office

About

As an Administrative Assistant at Globe Teleservices, I provide general administrative support to the team, ensuring efficiency and compliance. I coordinate and schedule travel arrangements, process invoices and expenses reports, and assist with preparing and editing correspondence, reports, and presentations. I also manage emails, files, and records, and provide general support to visitors and phone callers. I have over two years of experience in office and administrative assistance, having worked at Shakunt Enterprises before joining Globe Teleservices. I have developed expertise in visitor reception, data entry, database management, appointment scheduling, and email composition. I am proficient in Microsoft Office Suite and various document management systems. I am skilled at collaborating with cross-functional teams and effectively managing multiple tasks. I am known for my strong organizational abilities, excellent communication, and adept problem-solving skills. I am currently pursuing my BBA in Retail Marketing from Manipal University Jaipur, and I have completed multiple certifications from LinkedIn to enhance my professional skills. I am motivated to learn new things and contribute to the success of the organization.

Experience

Globe teleservices pte. ltd.

2 roles

Assistant Manager Administration

Jul 2025 – Present · 8 mos · Gurugram, Haryana, India

Administrative Assistant

Jan 2023 – Jun 2025 · 2 yrs 5 mos · Gurugram, Haryana, India

Vendor Management: Search for new vendors in the nearby vicinity for new and existing services. Prepare quote comparisons and conduct first-level negotiations.
Office Supplies: Order groceries, kitchen essentials, and housekeeping supplies.
Event Management: Arrange monthly Fun Fridays, birthday cake cutting, and snacks. Coordinate preparations for employee training, find restaurants for team lunches or dinners, and book venues for corporate parties.
Diary and Calendar Management: Manage diaries and calendars efficiently.
Recruitment Support: Assist HR with onboarding new joiners, including their enrolment for entry and exit processes, daily attendance device setup, and laptop setup.
Procurement: Support procurement activities through research, obtaining quotes, following up on orders/invoices, and ensuring compliance with procurement policies and best practices.
Travel Management: Arrange cabs, apply for visas, prepare necessary documents, obtain quotes for tickets and accommodation, and compare options from other vendors. Manage foreign currency, including purchasing, distributing, and collecting remaining balances after trips.
Reimbursement: Manage domestic and international reimbursements by creating expense sheets, verifying expenses as per travel policy, and coordinating with the finance team to process reimbursement payments.
Expense Management: Manage petty cash, submit monthly expenses and vendor bills on time, and ensure timely payments.

Vendor ManagementOffice SuppliesEvent ManagementDiary and Calendar ManagementRecruitment SupportProcurement+4

Shakunt enterprises private limited

Office Administrative Assistant

Nov 2020 – Jan 2023 · 2 yrs 2 mos · Gurugram, Haryana, India · On-site

Greet and assist visitors, directing them appropriately.
Answer incoming calls, provide information, and respond to emails.
Schedule meetings and appointments, and manage calendars.
Maintain and update office files, databases, and detailed filing.
Replenish office supplies, ensuring workspace cleanliness.
Support team with travel bookings, expense management, event coordination, and data entry.
Provide administrative support to senior management.
Compose professional emails, assist with correspondence, and process mail accurately.