Jun 2015 – Mar 2019 · 3 yrs 9 mos

• Responsibilities, include but not restricted to:
• Calendar management: To schedule and coordinate meetings, appointments, video and teleconferences for two Partners in India and one Partner in the US.
• Extensive Travel management - flights / hotels / cabs / visa etc.
• Manage Portfolio companies’ mailer list – send out festival / year-end gifts.
• Managing and clearing vendor invoices and payments
• Maintain and submitting expense claims
• Conferences, Annual CEO events, Quarterly off-site for the Partnership: Includes venue selection, negotiating prices, creating and sending invites, tracking RSVP, catering, accommodation arrangements for outstation attendees and other logistics support
• Manage and support itinerary for US Partners/ team visits: includes local transport arrangements, scheduling meetings, dinner events, team lunches and all sundry requests.
• To perform any other duties as shall be required from time to time by the Management Representative and / or employees in the interest of the company.
• Event management at Accel and Portfolio companies (end to end coordination); Corporate events and year-end family party.

Oct 2014 – Jun 2015 · 8 mos · Bengaluru Area, India

• Job Profile: Executive Assistant to Director
• Reporting to Director
• Responsibilities
• a. Calendar management of the leader
• b. Mail Management of the leader
• c. Managing US leaders calendar and meeting schedules during their visit to India
• d. Client Visits/ Taking care of expat client
• e. Scheduling and organizing meetings
• f. Preparing presentations for the meeting
• g. Coordinating with the travel desk in arranging air tickets and hotel/logistics management
• h. Expenses/per diem/concur bills
• i. Coordination with Vendor for events and conferences for logistics arrangements
• j. Compiling data/ Reports for the team

Aug 2011 – Jan 2013 · 1 yr 5 mos · Bengaluru Area, India

• Job Profile: Executive Secretary to CEO
• Reporting to CEO
• Responsibilities
• a. Calendar management of the CEO
• b. Scheduling and organizing meetings/ conferences/ seminars/ interviews
• c. Organizing MC (Management Committee) offsite seminars at national & international location
• d. Coordinating with the travel desk in arranging air tickets/ visas/ foreign exchange and hotel booking for Sr. Managers and Leadership team traveling abroad or local
• e. Team Expenses to be taken care in coordination with the finance team
• f. Administrative support including copying, faxing, mail handling, and supplies management
• g. Handling & greeting Expats/ Client visits/Guest profile management including their travel & logistics support.

Nov 2009 – May 2011 · 1 yr 6 mos · Bengaluru Area, India

• Job Profile: Executive Secretary to CEO, BPO Asia Pacific
• Reporting to CEO
• Responsibilities
• a. Calendar management
• b. Assisting CEO, CFO and Centre head in terms of calendar and meetings
• c. Scheduling and organizing meetings
• d. Preparing presentations for the meeting
• e. Coordinating with the travel desk in arranging air tickets and hotel booking for Manager and Leadership team traveling abroad
• f. Expenses to be taken care in coordination with the finance team
• g. Administrative support including copying, faxing, mail handling, and supplies management.
• h. Create, transcribe, and distribute meeting agendas and minutes(management committee meet)
• i. Time Sheet summary report update on weekly basis
• j. Update on PeopleSoft. Sales deals.

Aug 2008 – Jun 2009 · 10 mos · Bengaluru Area, India

• Reporting to CIO - Chief Infrastructure Officer (Projects & Expansion)
• Responsibilities
• a. Calendar Management, Meeting scheduling of CIO
• b. Mail Management of CIO
• c. Create, transcribe, and circulating meeting agendas and minutes
• d. Follow up on open deliverables of all meetings
• e. Co-coordinating visits of Customers and senior delegates of the company
• f. Travel/Logistics Management- Preparation of business itinerary for CIO, visitors and guests
• g. Coordination with Project/Infrastructure, HR, Accounts Operations & Commercials Depts.
• h. Handling all personal communication and coordination needs of CIO
• i. Setup and coordinate meetings, conferences, internal events etc
• j. Managing Diary for recurring meetings as per Meeting Planner and adhoc requests
• k. Supervise support staff
• l. Maintaining Key Files and Contracts and any other confidential documents.

Sep 2006 – Sep 2007 · 1 yr · bengaluru

• Job Profile: Executive Assistant
• Reporting to Head - GDOM (Global Delivery Opportunity Management)
• Responsibilities
• a. Assisting the team in the smooth functioning of the Department
• b. Calendar & mail management of the manager
• c. Preparing sales presentation for the Manager
• d. Coordinating with the travel desk in arranging air tickets and hotel booking for Manager and Leadership team traveling abroad
• e. Provided administrative support including copying, faxing, mail handling, and supplies management
• f. Logistics arrangements for clients coming from abroad
• g. Organizing events and parties
• h. Processing all Admin related vendor bills for payment
• i. Selection & procurement of corporate gift items for clients & business associates.

Sep 2001 – Jun 2006 · 4 yrs 9 mos · Bengaluru Area, India