Yuliya Trenchuk

Operations Associate

Denver, CO, United States22 yrs 9 mos experience

Highly StableAI Enabled

Key Highlights

Extensive experience supporting C-suite leaders globally.
Expert in managing complex workflows and cross-functional coordination.
Proficient in leveraging AI tools for operational efficiency.

Stackforce AI infers this person is a Corporate Administration expert with a focus on Executive Operations and HR Support.

Contact

yuliya.trenchuk@sapiens.com +972 3-790-2000 LinkedIn

Skills

Core Skills

Executive OperationsLegal & Hr SupportHr Support

Other Skills

Executive Calendar ManagementCustomer Lifecycle ManagementAI-assisted draftingComplex schedulingCross-functional coordinationDocuSignSharePointOneDriveBoxSpecial EventsExecutive SupportVendor CoordinationSpreadsheetsPayroll ManagementBenefits Administration

About

I am an Executive Assistant with extensive experience supporting C‑suite leaders and teams across North America, EMEA, and APAC. I specialize in executive operations, legal and HR support, CLM administration, complex scheduling, and cross‑functional coordination in fast‑paced, remote and hybrid environments. I’m known for my discretion, precision, and ability to anticipate needs before they arise. I excel at managing complex workflows, resolving issues proactively, and creating structure in high‑volume, high‑visibility environments. My background includes supporting senior executives, managing international travel and expense processes, coordinating cross‑departmental initiatives, and serving as a trusted liaison across Marketing, Sales, Legal, HR, IT, and Operations. I leverage AI‑enhanced productivity tools to streamline communication, accelerate deliverables, and improve operational efficiency. Whether managing contract workflows, onboarding new hires, coordinating multi‑time‑zone meetings, or optimizing processes, I bring a calm, solutions‑focused approach and a commitment to operational excellence. I thrive in roles where confidentiality, accuracy, and strategic thinking are essential — and where I can serve as a reliable partner to senior leadership.

Experience

22 yrs 9 mos

Total Experience

7 yrs 7 mos

Average Tenure

Current Experience

Sapiens

EXECUTIVE ASSISTANT | LEGAL & HR SUPPORT | OPERATIONS | CLM ADMINISTRATION

Sep 2018 – May 2026 · 7 yrs 8 mos

Supported C‑suite leaders across North America, EMEA, and APAC in a fast‑paced remote environment; managed complex multi‑time‑zone calendars, coordinated multi‑country travel, and prepared/reconciled domestic and international expense reports. • Reviewed and approved travel requests, prepared executive‑ready presentations, briefings, agendas, and talking points, and served as a communication hub across Marketing, Sales, Product, Legal, HR, IT, and Operations. • Leveraged AI‑assisted drafting and research tools to accelerate executive communications and streamline workflow preparation.
Administered CLM systems, supported global users, validated workflow enhancements, and resolved DocuSign and CLM tickets through ITSM to ensure minimal disruption. • Reviewed contract submissions, verified approvals, routed agreements via DocuSign, and maintained secure digital filing across SharePoint, OneDrive, and Box.
Scheduled interviews for North America executives, managed candidate communication, and oversaw new‑hire onboarding, IT setup, system access provisioning, and orientation logistics to ensure a seamless first‑day experience.
Managed vendor relationships, processed invoices, ensured documentation accuracy, and created POs/approved PRs in PRS on behalf of executives. • Served as a delegate for the CMO and EVP/CRO in procurement approvals, coordinated building access, maintenance, and operational needs, and played a key role in the Denver office closure, overseeing logistics, secure document disposal, and shipment of HR, finance, and legal files to corporate HQ. • Maintained organized, secure digital storage of operational documents across SharePoint, OneDrive, and Box.

Executive Calendar ManagementCustomer Lifecycle ManagementAI-assisted draftingComplex schedulingCross-functional coordinationExecutive Operations+1

Stoneriver, inc. - a sapiens company

Executive Assistant

Sep 2012 – Sep 2018 · 6 yrs · Denver Metropolitan Area · On-site

Denver, CO | 2012 – 2018 • Provided comprehensive support to CEO, Executive Team, board members, and clients. • Managed heavy calendars, domestic and international travel, expense reporting, and meeting logistics. • Coordinated monthly, quarterly, and client meetings, including off‑site events. • Oversaw office operations, facilities management, supply inventory, and vendor coordination. • Served as administrator for Selectica contract automation software; trained new users. • Managed confidential documents, contract approvals, and electronic filing. • Led office consolidation and refurbishment projects. • Maintained security badges, seating charts, phone systems, and mail processes.

Special EventsExecutive SupportExecutive Operations

Ccs medical

2 roles

Office Manager

Jan 2010 – Aug 2012 · 2 yrs 7 mos · Denver Metropolitan Area

• Oversaw daily office operations and provided leadership to administrative staff supporting site and department leadership. • Managed bi‑weekly payroll for 150+ employees, ensuring accurate timekeeping, compliance, and timely processing. • Supported HR with benefits administration, new‑hire paperwork, onboarding, orientations, and employee relations coordination. • Coordinated facility needs, building maintenance, vendor services, and operational requirements to ensure a safe, efficient workplace. • Maintained office supply inventory, approved purchases, and streamlined administrative workflows to improve efficiency. • Protected sensitive employee and corporate information by maintaining strict confidentiality and secure data handling practices.

Special EventsSpreadsheetsHR Support

Executive Administrative Assistant

Jul 2003 – Jan 2010 · 6 yrs 6 mos · Denver Metropolitan Area

• Supported a four‑member Executive Team with complex calendar management, travel coordination, meeting logistics, and executive communications. • Coordinated national sales meetings, travel arrangements, and logistics for sales representatives across multiple regions. • Managed executive correspondence, reports, presentations, and company policy documentation with accuracy and confidentiality. • Partnered with HR on recruiting, onboarding, benefits administration, and maintaining employee records. • Processed new hires, terminations, employee changes, and ensured payroll accuracy for 155 employees. • Maintained benefit plan records, resolved employee benefit inquiries, and coordinated annual open enrollment. • Provided administrative support for corporate HR initiatives, employee engagement programs, and company‑wide communications.

Special EventsSpreadsheetsHR Support