Mar 2021 – May 2024 · 3 yrs 2 mos · Kochi, Kerala, India · Hybrid

• Legal and Compliance Job Responsibilities
• Design and implement HR and administrative strategies, ensuring legal and regulatory compliance.
• Supervise and prepare budgets for talent acquisition in line with organizational and legal standards.
• Develop policies and procedures adhering to labor laws and regulations.
• Manage legal documentation for municipal permits, welfare registrations, TAN, PAN; ensure timely TDS & GST filings.
• Oversee full HR lifecycle from job postings in USA and India to exits; vet and create MSA, NDA, SOW contracts; maintain tracker for agreement/WO/SOW renewals and inform vendors/clinics 1 month in advance.
• Collaborate with Finance to ensure legal and audit compliance in paperwork and processes.
• Manage documentation for entry and exit approvals within SEZ following SEZ regulations.
• Obtain management approvals and legal input to update policies and processes.
• Prepare legally compliant invoices and coordinate timely client payments per contract terms.
• Manage company assets, petty cash, and daily administration with accurate legal records.
• Oversee online/offline vendor and MNC client registrations accurately.
• Coordinate procurement with HP and Dell, maintaining legal purchase and warranty documents.
• Liaise with HDFC Federal Bank on overdraft agreements and legal processes to ensure regulatory compliance.
• Monitor POSH Act compliance, including documentation and filing.
• Coordinate with Company Secretary and Chartered Accountant for timely income tax and statutory filings.
• Manage HR compliance for Kerala and Karnataka labor welfare registrations, adding/removing staff and ensuring labor license renewals via online portals.
• Cross-check Professional Tax payments in Kerala and Karnataka for accuracy and timeliness.
• Verify and manage renewal of insurance policies (Workers’ Comp, Employer’s Liability, Commercial Auto, Health, General Liability, Professional Liability, Cyber Liability), updating staff details accordingly.

Apr 2018 – Mar 2021 · 2 yrs 11 mos · Kochi, Kerala, India · On-site

• Job Responsibilities :
• 1. Planning HR and administration activities
• 2. Overseeing & budget preparing for recruitment
• 3. Managing the payroll process
• 4. Developing and ensuring compliance with organization policies and procedures
• 5. Documentation for Corporation/Panchayat License, Labour License & Staff Welfare registration, GST, TAN, PAN, Ensure all TDS & GST remitting monthly, Softex submission in SEZ & Income Tax......
• 6. Engagement in Full Process in HR from Posting the vacancy in USA & India till exists the staff from the Company.
• 7. Coordinating Finance Team for any documentation or associated work
• 8. Processing all the documentation for entry approval and existing in Special Economic Zone.
• 9. Getting approval, suggestions, and decision from the Management to implement all the required processes.
• 10 Preparing Invoices and submitting them to the client for payment.
• 11. Asset Management Petty Cash Management and processing all the Administration
• related work.
• 12 Coordinating with House Keeping, Traveler (Cab Services) & Security Team.

Apr 2017 – Mar 2018 · 11 mos · On-site

• Prepare client agreements and coordinate with vendors and state government officials to ensure compliance with licensing, TDS, and professional tax submissions.
• Manage the end-to-end recruitment process, including posting job openings on social media and job portals, screening resumes, scheduling interviews, updating interview outcomes, and handling onboarding activities such as issuing offer and appointment letters, coordinating inductions, and managing employee access cards.
• Oversee staff insurance, attendance, leave records, and payroll processing, ensuring accuracy and timely delivery of pay slips on a monthly basis.
• Monitor employee performance by gathering feedback, managing the appraisal process, setting KPIs, and coordinating performance reviews to support professional development.
• Administer office asset management, including procurement of equipment, vendor payments, petty cash management, office supply coordination, and maintenance services to maintain efficient office operations.
• Develop and implement HR policies in compliance with labor laws and organizational standards; manage staff grievances, employee welfare initiatives, and disciplinary procedures as necessary.
• Partner with department heads to assess training needs, organize employee development programs, and facilitate skill enhancement and career growth.

Dec 2015 – May 2017 · 1 yr 5 mos · trivandrum

• Café Coffee Day (CCD) is a popular coffee chain in India, known for its cozy ambiance and wide range of coffee and snacks. Founded in 1996 by V.G. Siddhartha in Bangalore, CCD is famous for beverages like "Café Latte" and "Indian Filter Coffee."
• The Deen Dayal Upadhyaya Grameen Kaushalya Yojana (DDU-GKY) is a government youth employment scheme launched in 2014 by the Ministry of Rural Development. It aims to train rural youth for various sector jobs and provide placement opportunities.
• As State Head for Café Coffee Day in the DDUGKY Project, I oversaw all office activities, including managing hostels, vendor payments, and petty cash. I conducted inspections and audits, coordinated with various departments, and managed documentation and training programs.

Feb 2014 – Feb 2015 · 1 yr · Chennai Area, India

• Apollo Clinics, a multi-specialty clinic chain, is operated by Apollo Health & Lifestyle Limited (AHLL), a subsidiary of Apollo Hospitals Enterprise Limited (AHEL), a major player in India's retail healthcare sector.Established in 2002, Apollo Clinics' mission is to provide international standard healthcare to everyone. They operate a large network of over 102 owned and franchised clinics in India and abroad, offering services such as Consultation, Diagnostics, Physiotherapy, Dental Care, Diabetology, Minor Procedures, Vaccinations, Health Checkups, and Healthcare Products.Job Responsibilities:Conducting Stock Audits
• Requisitioning monthly materials to the Head Office
• Conducting monthly audits in all departments and reporting to the Head Office
• Maintaining Petty CashCoordinating with Marketing Executives for Camp purposes and with the Maintenance department
• Maintaining Vendor Documents
• Managing Doctor's Payouts on a monthly basis
• Creating Duty rosters for Doctors, Nurses, Housekeeping staff, and other office staff
• Maintaining HR-related documents and conducting initial interviews
• Engaging in brand-building activities with media, sponsors, government, and private agencies
• Strategic Business Planning and collaboration with the Marketing Team to achieve targets
• Submitting monthly staff Attendance to the Head Office for salary processing
• Maintaining contract documents for all Doctors.

Apr 2007 – Mar 2008 · 11 mos · Thiruvananthapuram, Kerala, India · On-site

• Prepared Balance Sheet, Profit & Loss Account, Income & Expenditure, Receipts & Payment Account, Trial Balance, and Bank Reconciliation Statement.
• Maintained inventory and accounts in ERP, Tally
• Prepared debit notes, credit notes, e-files, and daily vouchers.

Mar 2006 – Apr 2007 · 1 yr 1 mo · Thiruvananthapuram, Kerala, India · On-site

• Prepared Balance Sheet,
• Profit & Loss Account,
• Income & Expenditure,
• Bank Reconciliation Statement, and Billing.
• Conducted auditing for firms, companies, charitable institutions, trusts, and educational institutions using accounting software such as Tally and MS Office.