Dec 2018 – Jun 2022 · 3 yrs 6 mos · Austin, Texas

• Manage high volume calendar support, internal and external meetings.
• Arrange domestic and international travel
• Coordinate client/customer facing meetings
• Initiate Team Building activities and events; both in person and virtually.
• Organize annual planning events
• Streamline processes for Client Advisory Boards
• Assist in Global Event Planning-Via Jifflenow

Jun 2018 – Oct 2018 · 4 mos · San Francisco, California

• Provide support to Head of Ads Product and GM of Seattle, Head of Data, Head of Content/Discovery
• Manage high volume calendar support for both internal and external meetings
• Coordinate all travel both domestic and internal including lodging, flights, meetings and offsite events
• Arrange and lead team events (8-150 people) including arranging meeting spaces, agenda, vendor communication, AV needs and catering.

Apr 2017 – Jun 2018 · 1 yr 2 mos · San Francisco Bay Area

• Provide support to two directors for the Growth Team
• Manage high volume calendar support for both internal and external meetings
• Coordinate all travel both domestic and internal including lodging, flights, meetings and offsite events
• Arrange and lead team events (8-150 people) including arranging meeting spaces, agenda, vendor communication, AV needs and catering.
• Manage space, seating and operational support for 160+ employees across several teams
• Assist with on-boarding for new hires

Aug 2015 – Sep 2016 · 1 yr 1 mo · Austin, Texas

• Managed team meeting schedules and agendas
• Assisted in presentation prep and collection of data
• Arranged travel both domestic and internationally
• Processed permitting applications for various cities
• Acted as "air-traffic control" and organized meetings between city officials, architects, vendors, executives, and team members

May 2014 – Aug 2015 · 1 yr 3 mos · Austin, Texas Area

• Provided Calendar and meeting management
• Researched AP and AR invoices and payments
• Managed off site activities for multiple teams+ Processed expense reports
• Helped maintain, change or add PO prices
• Provided overall assistance to the Purchasing Manager.
• Process purchase orders and EPOs, research AP and AR invoices and payments.
• Process insurance requirements and set up new vendor contracts.
• Process national and regional rebates. Help maintain, change or add PO prices.

May 2012 – May 2014 · 2 yrs · Austin, Texas Area

• Managed multiple calendars and meeting requests for directors
• Built and maintained relationships between vendors and directors
• Processed Purchase Orders, EPOS and Warranty payments. Received and processed checks for vendors. Worked with Division Controller to reconcile invoice and payments and month end budgets. Created new vendor contract and payment methods, processed national and regional rebates. Maintained and created new home spec sheets. Vendor customer service representative. Provided overall assistance to the purchasing manager.

Jul 2011 – Jan 2012 · 6 mos · Austin, Texas Area

• Calendar Management and meeting coordinator
• Provided executive admin support to the CEO and all office management
• Arranged travel both domestic and internationally
• Observed client relationships with Nutritionist
• Completed body composition analysis
• Contacted clients and detailed session notes
• Created marketing material

Jul 2007 – Sep 2008 · 1 yr 2 mos · Austin, TX

• Responsible for the recording of business information. Balanced multiple registers, paid montly bills, reconcilied multiple accounts and created invoices and processed payments all using quickbooks software system.