Jun 2022 – Apr 2023 · 10 mos · San Francisco, California, United States · Hybrid

• Monitor closed-won opportunity deals in Salesforce and invoice customers through Recurly platform
• Provision seat count, seat price, GB data limit, and product features
• Record daily cash collection, apply payments to customer invoices, and reconcile bank daily
• Perform weekly collection run by sending collection notice, charging credit card on file, and restricting service
• Send extremely past due invoices to collection agency to push further for payment collection
• Work with Partner department in enabling AWS Marketplace
• Collaborate with business owners to complete new vendor onboarding and vendor renewal in Blissfully/Vendr
• Connect with vendor contact on Bill.com PNI (Payment Network ID) for onboarding and payment connection
• Enter and process invoices in Bill.com
• Revamp RAMP credit card project: 100+ to 18 cards, specific vendor & Department cards, lower limit, auto-lock
• Review receipt, department, and GL coding for each card transaction in RAMP and sync to Xero
• Download RAMP credit card statement and reconcile each transaction by the end of the month
• Download bank statements and reconcile completely the bank account transactions
• Register and dispose fixed assets, tie fixed asset registry number to balance sheet number, and run depreciation
• Support HR and IT teams on office closure project: inventory, 3rd party-employee purchase, cancel office charge
• Assemble accrual adjusting journal entry pertaining to last month accrual as well as post accrual journal entry
• Post recurring journal entries such as other current asset, domain, closing cost and prepaid rent amortization
• Review all expense reports in Expensify to check for accuracy
• Provide service date and sales tax info to invoices deferred revenue report for manager’s revenue reconciliation
• Do month-end Accounts Payable reconciliation
• Work with India team and review India income statement and balance sheet
• Prepare flux reporting and analyze the P&L accounts

Jan 2022 – Apr 2022 · 3 mos

• Travel, spending time with family, and for health well being

Feb 2021 – Dec 2021 · 10 mos · San Francisco, California, United States

• Continue performing staff accountant duties
• Train, manage, and support 2 new accounts payable (AP) accountants in India to do and take over AP duties
• Audit department and GL coding of invoices after month end to check if transactions offset accrual accurately
• Review, edit, and approve purchase orders created by departments in Coupa
• Initiate ACH/WIRE payments for tax, payroll funding, and employees last day through Bank of America and Citibank
• Create and post journal entry (JE) of the ACH/WIRE payments
• Go through bank statements and prepare clearing journal entry for banking activities that are posted automatically in CitiBank, HSBC, NyKredit, and Silicon Valley Bank
• Coordinate with Tricor to run AP payment for Japanese vendors and employees every 15th of the month
• Perform open item management (OIM) on banking transactions at the end of month, so no fx revaluation occurs
• Be the go to person for testing and validation of 2 new legal entities that are created in Australia and Germany

Dec 2019 – Feb 2021 · 1 yr 2 mos · San Francisco, California, United States

• Continue being the sole owner of AP function
• Main personnel to help with SAP integration by collaborating with Microsoft integration team, internal business system team, and both Microsoft and GitHub accounting team. Project includes testing scenarios, validating postings, monitoring transactions, and re-onboarding vendors
• Run prepaid amortization JE at the end of the month: prepaid marketing, software, rent, insurance, and travel
• Work on prepaid true-down and prepaid long-term adjustments every quarter to accurately reflect balances
• Clean up transactional currency (TC), local currency (LC), and group currency (GC) on prepaid quarterly
• Prepare and post expense accrual journal entry at the end of the month:
• A. Send Google form to vendors directly to get accrual information
• B. Create and analyze Coupa PO report to obtain accrual amounts
• C. Meet with departments to discuss their PO and any other outside spend
• D. Login to vendor portals to find estimated usage (ex:AWS)
• E. Re-check AP inbox to log any pending invoices relevant for accrual
• Prepare and post reclass journal entry as requested by the finance and other teams
• Reconcile assigned GL accounts monthly and quarterly. Look into any reconciling items
• Review and give explanation on assigned flux items every month end
• Help transition donation platform to Benevity where local and international foundations are involved
• Educate and walkthrough departments on PO creation and additional funds
• Work with the procurement team to on-board a new vendor through the IronClad software
• Work with the accounts receivable team to process refunds to customer and HR team to process legal settlements
• Resolve on-boarding issues with Microsoft on-boarding team: admin change process, login issue, and IT issue
• Track invoices that do not sync to SAP and work with business system team to fix and sync them
• Login to different portals to retrieve invoices and clear manual payments such as PG&E, SF Water, Recology

Jul 2018 – Nov 2019 · 1 yr 4 mos · San Francisco, California, United States

• Own the AP inbox and respond to vendors’ inquiries
• Enter approximately 300 to 400 (monthly) invoices and credit memos in Coupa with accurate coding, BRV, and IO
• Process fixed asset invoices and provide break-down support to help the accountant identify and manage cleanly
• Login and retrieve all legal invoices in SimpleLegal platform to be processed
• Remind approvers to review and approve their invoices on time for accurate month-end recording
• On-board new vendors using Gappify and Netsuite and review them for completion
• Review and approve employees’ expense reports in Expensify
• Ensure that critical invoices and vendors are paid on time such as rent, insurance, and infrastructure
• Assist with projects such as 1099 processing, PO clean up, and vendors payment history for new PO creation

Mar 2018 – Jun 2018 · 3 mos · San Francisco, California, United States

• Assist with AP audit in locating and providing hard-copy and soft-copy invoices with payment confirmation
• Process PO invoices, Non-PO invoices, and candidate reimbursements with accurate GL and department codes
• Review, revise, and reimburse employee expense reports through Expensify following the company’s policy
• Apply and update payments of invoices in NetSuite manually, so the status become “paid in full”
• Help managing AP contracts by inputting important details such as service description, service date terms, total contract amount, and amounts to be accrued which is a part of the AP month end close list

May 2017 – Jan 2018 · 8 mos

• Processed, identified, and deposited checks using the check scanner approximately 30-50 checks daily
• Saved wire and ACH reports from the bank daily and recorded them accurately
• Processed credit card transactions as needed through PayPal account
• Created, proofed, and posted revenue and cash data entries in NetSuite (sales order, cash sale, and payment)
• Performed month-end reconciliation involving platform report, disbursement report, and bank statement
• Helped projects sign up for online fundraising platforms and create donation pages

Nov 2016 – Mar 2017 · 4 mos · San Francisco Bay Area

• Opened mails and distributed them to the appropriate departments
• Managed accounts payable email box and replied to inquiries
• Worked closely with offshore processor team to make sure important and rush invoices be paid accordingly
• Reconciled vendors’ statement and figured out which invoices are needed to be paid or paid incorrectly
• Analyzed employee expense reports and reached out to them for any missing documents before processing
• Performed stop payment and re-issuance process for a check that a vendor or an employee has lost or has not received

Oct 2015 – Oct 2016 · 1 yr · Brisbane, CA

• Saved invoices that came from mail as well as email
• Processed PO invoices through triple match procedure
• Performed Non-PO invoice entry and gained approvals to pay before running checks or wire payment
• Performed upload invoices through Excel and Lawson
• Stuffed checks and put them to the mailing department
• Responded to vendors’ invoice and payment inquiries
• Reconciled vendors’ statements with company’s records to see which invoices have been paid and
• not yet paid

Jan 2014 – May 2014 · 4 mos · San Francisco State University

• Worked closely with Vice President of Social Affairs in planning and creating social events
• Arranged and hosted the joint picnic between SFSU Ascend and UC Berkeley Ascend
• Coordinated with officers from Beta Alpha Psi and Student Accounting Organization in carrying out joint picnic and banquet

Aug 2013 – Dec 2013 · 4 mos · San Francisco State University

• Assisted treasurer with reimbursing money to officers and committee members
• Participated actively in fundraising events to raise money for the organization
• Helped promoting the organization on campus by tabling

Dec 2013 – Jun 2014 · 6 mos · 845 Market St, San Francisco, CA 94103

• Provided customer service with friendly and respectful manners
• Handled customer transactions that include purchases as well as exchanges
• Performed inventory counting as directed
• Resolved customer issues with respect and patience
• Closed cash register and made sure the amounts match with the closing statement

Aug 2013 – May 2014 · 9 mos · San Francisco State University

• Received and reimbursed money properly
• Recorded all transactions and managed an accurate financial record
• Monitored the budget of the organization periodically and reported it to the President and Vice President

Aug 2012 – May 2013 · 9 mos · San Francisco State University

• Managed E-mail and Facebook accounts of the organization
• Created events by Facebook and sent out invitations to the organization’s members
• Promoted the organization by mouth to mouth and social networking website
• Coordinated with the other officers in organizing events