Jan 2021 – Sep 2022 · 1 yr 8 mos · Sion, Maharashtra, India

Apr 2019 – Jan 2021 · 1 yr 9 mos · Mumbai Area, India

• Managing documents and correspondence; File and retrieve personal documents, records, and reports.
• Doing follow-ups whenever required by coordinating with employees, guests, clients, vendors, service providers etc.
• Scan documents and convert them into appropriate files - pdf, text, ppt, word etc.
• Perform general secretarial duties, which include but not limited to- photocopying, faxing, mailing, archiving, labelling and filing.
• Provide daily assistance to MD.
• Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
• Maintain confidential information. Arrange, sort papers and file the required documents in their appropriate files.
• Making travel arrangements, hotel accommodation and Visa.
• Maintaining Schedules and Calendars
• Arrange and confirm Appointments
• Handling e-mails and calls.
• Liaisoning with internal and external contacts.
• Keeping contact data updated.
• Coordinate the flow of information internally and externally
• Handling Day to Day administration activities.
• Other duties as assigned
• Coordination with HO for admin/Indent work
• Maintenance of confidential information / Correspondence under the direction of the Director
• Cooperation to Admin for few special activities
• Undertake the assignment from time to time to make the information / reports updated with the help of research which might require contact with external agencies, as required by the Director.
• Any other duties/ responsibilities assigned by the MD from time to time.

Jan 2016 – Jul 2018 · 2 yrs 6 mos · Doha Qatar

• To make sure the practice is running smoothly.
• Reducing wasteful and redundant costs such as repeat paperwork.
• Allocate funds towards necessary spending to keep the practice running.
• Office and medical supplies and any other supplies.
• To keep up with the changing of all the laws that govern the operation of their practices -- federal, state and municipal to ensure the practice manage is operating legally. Ensure compliance with current healthcare regulations, medical laws and ethics
• Filing patients’ records, handling the billing.
• Serve as an accountant for the practice and keep financial records.
• Schedule meetings to make the medical staff aware of any new developments such as the financial well-being of the practice or any operational changes.
• In charge of staffing, including advertising open positions, creating job descriptions, hiring new employees and developing personnel policies.
• Liaise to solve conflicts between staff members or address patient complaints and concerns.
• Liaise with vendors regarding equipment and supplies.
• Communicate with Clients regarding inquiries and complaints.
• Sending quotations to Companies which require medical staff and follow up with them.
• Maintaining business contacts/ visiting card database in the system.
• Provide daily assistance to the General Manager.
• Any other duties/ responsibilities assigned by the General Manager from time to time.
• Handling e-mails and calls.
• Handling petty cash and maintaining its records.
• Preparing invoices, maintaining record and follow up for the payment.
• Doing follow-ups whenever required by coordinating with employees, guests, clients, vendors, service providers etc.
• Preparing checklist for required information and documents for Medical License in Qatar from the Medical Staff and co-ordinating with them related to the same.

May 2012 – Jan 2016 · 3 yrs 8 mos

Nov 2007 – May 2012 · 4 yrs 6 mos