NAVAFIL KOTTILIL

Operations Associate

Dubai, United Arab Emirates5 yrs 9 mos experience

Key Highlights

Over five years of operational support expertise.
Strong background in HR functions and team coordination.
Master's degree in Finance enhances budgeting capabilities.

Stackforce AI infers this person is a skilled Administration Professional with expertise in operational support and HR functions.

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Skills

Core Skills

Office ManagementHr FunctionsProduction PlanningData AnalysisCrisis ManagementAccounting

Other Skills

Department AdministrationCustomer Relationship Management (CRM)ProcurementVendor ManagementBudgetingSAP ERPTally ERPDocumentationCoordinationWindowsVendor CoordinationCommunity ManagementMicrosoft SuitesExecutive Office AdministrationOffice Administration

About

I am an experienced and results-driven Administration Professional with over five years of expertise in operational support and leadership. I specialize in managing all facets of office and facilities management, policy implementation, and team coordination to ensure efficient, compliant, and seamless business operations. With a strong background in supervising administrative teams and optimizing office environments, I focus on aligning support services with organizational goals to enhance productivity and performance. My Master of Commerce (M.Com) degree in Finance adds valuable financial insight, enabling me to contribute effectively to budgeting, reporting, and decision-making processes. I am passionate about creating organized, responsive, and professional workplaces that empower teams to thrive and help organizations achieve their highest potential.

Experience

Dubai holding

Administrative Officer

Jun 2025 – Present · 10 mos · Dubai, United Arab Emirates · On-site

Managed all office operations including administration, facilities, IT, and workflow management.
Oversaw procurement activities, vendor selection, contract negotiation, purchase orders, and inventory management.
Directed HR functions, including onboarding, staff supervision, performance tracking, and engagement initiatives.
Coordinated executive schedules, travel arrangements, and high-level meetings, ensuring VIP protocol adherence.
Prepared and monitored office budgets, tracked expenses, and developed financial reports and forecasts to support senior management decisions.
Implemented and maintained office systems, policies, and procedures to improve efficiency and compliance.
Acted as the primary liaison between senior executives, internal teams, and external stakeholders.
Planned and executed corporate events, board meetings, and conferences, handling logistics, invitations, and follow-up.
Ensured compliance with organizational policies, safety standards, and audit requirements.

Department AdministrationCustomer Relationship Management (CRM)ProcurementVendor ManagementOffice ManagementBudgeting+1

Engineers office

Senior Executive Administrative | Production Planner - Fit-Out

Mar 2023 – Jun 2025 · 2 yrs 3 mos · Dubai, United Arab Emirates

Oversee and manage end-to-end administrative operations to ensure smooth daily business activities
Coordinate with internal departments and external stakeholders to streamline communication and workflow
Prepare, review, and maintain official documents, reports, and records with accuracy and confidentiality
Monitor office procedures and implement improvements to enhance operational efficiency
Support management in decision-making through data analysis, reporting, and administrative insights
Assist in budgeting, cost tracking, and resource planning for projects
Handle client communications and provide administrative support for project-related matters
Maintain proper documentation for approvals, permits, and compliance requirements
Production Planning (Fit-Out Projects):
Develop and manage production schedules aligned with project timelines and client requirements
Coordinate with design, procurement, and site teams to ensure timely execution of fit-out works
Track material availability, resource allocation, and project progress to avoid delays
Liaise with suppliers and vendors to ensure timely delivery of materials and services
Monitor project milestones and prepare progress reports for management review
Ensure compliance with project specifications, quality standards, and safety regulations

SAP ERPTally ERPData AnalysisProduction PlanningDocumentation

Purehealth

Administrative Head

Jan 2021 – Feb 2023 · 2 yrs 1 mo · Abudhabi

Directed administrative and crisis management operations during the COVID-19 pandemic, ensuring business continuity.
Managed procurement of office and medical supplies, vendor relations, and budget allocation.
Coordinated with government agencies and leadership on health, safety, and labor compliance.
Managed HR functions including recruitment support, onboarding, attendance tracking, payroll coordination, and employee engagement initiatives.
Supervised cross-functional teams, ensuring collaboration, accountability, and staff development.
Developed health & safety protocols and enforced employee well-being measures.
Designed and implemented business recovery and continuity plans to restore operations.
Prepared and presented executive reports on workforce planning, risk management, and financial impacts.
Implemented policies and procedures to support both administrative efficiency and workforce management.
Supervised administrative staff, delegated responsibilities, monitored performance, and provided training and guidance.
Ensured compliance with organizational policies, safety standards, and audit requirements.

WindowsAccountingProcurementHR FunctionsCrisis Management

Maxum construction

Accounts cum Administrator

Apr 2020 – Nov 2020 · 7 mos · India

Maintained accurate financial records, payroll, accounts payable/receivable, and reconciliations.
Assisted in budget planning, cost tracking, and project expense monitoring.
Supported procurement and vendor coordination for construction projects.
Managed administrative tasks including correspondence, scheduling, and office supplies.

WindowsAccountingProcurementVendor Coordination