Pavithra Velu

Operations Associate

Bengaluru, Karnataka, India12 yrs experience

Key Highlights

14+ years supporting senior leadership in global organizations.
Expertise in executive administration and event management.
Proven track record in operational excellence and stakeholder engagement.

Stackforce AI infers this person is a seasoned Executive Operations Leader with a focus on administrative and facilities management in corporate environments.

Contact

Skills

Core Skills

Executive AdministrationEvent ManagementTravel CoordinationFacilities ManagementAdministration

Other Skills

CXO Calendar ManagementInbox ManagementAdministrative and Executive SupportEvent Planning and Logistics CoordinationExecutive CommunicationsVendor and Contract ManagementTravel and Expense OversightBudget Management and Cost OptimizationFacilities OperationsBudget ManagementVendor ManagementFacility Management (FM)CommunicationNegotiationTravel & Meetings planning

About

Executive Office & Operations Leader with 14+ years of experience supporting CXOs, VPs, and senior leadership across global organizations including Meta and Applied Materials. Proven expertise in executive administration, calendar and travel management, facilities operations, high-profile events, CSR programs, and cross-functional coordination. Recognized for driving operational excellence, managing confidential executive communications, and delivering seamless leadership support across fast-paced, multi-location environments. Strong ability to partner with stakeholders, vendors, and internal teams to execute complex initiatives with precision and discretion. Core strengths include: Executive Calendar & Inbox Management, Global Travel & Visa Coordination, Facilities & Workplace Operations, High-Profile Event Execution, Budget & Vendor Management, CSR & Employee Engagement Programs, and Executive Communications.

Experience

12 yrs

Total Experience

2 yrs 2 mos

Average Tenure

1 yr

Current Experience

Applied materials

Admin & Event Coordinator

Sep 2023 – Feb 2025 · 1 yr 5 mos · Bengaluru, Karnataka, India · On-site

Supported senior leadership across administration, events, and communications.
Coordinated domestic & international travel, visas, itineraries, and accommodations.
Executed high-profile internal and external events, including international delegations.
Managed vendor coordination, budgeting, and expense tracking.
Played a key role in CSR initiatives and employee engagement programs.

Administrative and Executive SupportEvent Planning and Logistics CoordinationVendor and Contract ManagementTravel and Expense OversightBudget Management and Cost OptimizationEvent Management+1

Bluebinaries engineering and solutions pvt ltd

Manager- Facility & Administration

Jan 2022 – Aug 2023 · 1 yr 7 mos · Greater Bengaluru Area · On-site

Led administration and facilities operations across multi-location offices.
Planned leadership visits, internal gatherings, and cross-hub events.
Developed operational reports, budgets, and executive documentation.
Streamlined procurement, invoice validation, and vendor performance tracking.

Facilities OperationsBudget ManagementVendor ManagementFacilities ManagementAdministration

Ryan jo fm services pvt ltd.

Administration Manager

Oct 2016 – Jun 2020 · 3 yrs 8 mos · Bengaluru, Karnataka, India

Led end-to-end office administration and facilities operations, managing teams to ensure smooth day-to-day business continuity.
Oversaw vendor management, contracts, procurement, and service delivery, ensuring SLA adherence and cost efficiency.
Managed budget tracking, invoice validation, expense control, and approvals with high accuracy.
Coordinated office moves, space planning, maintenance, and compliance activities across locations.
Acted as the primary liaison between leadership, vendors, and internal stakeholders, ensuring timely issue resolution.
Implemented process improvements that enhanced operational efficiency and reduced administrative turnaround time.

Facility Management (FM)CommunicationNegotiationFacilities ManagementAdministration

Kony, inc.

Admin - Facility

Jul 2011 – Feb 2014 · 2 yrs 7 mos · On-site

Delivered comprehensive facilities and workplace management services, supporting office operations and employee experience.
Managed office leases, vendor contracts, maintenance services, and infrastructure readiness.
Identified and executed operational improvement initiatives to enhance efficiency and service quality.
Coordinated with cross-functional teams and external vendors to ensure uninterrupted facility operations.
Monitored costs, service performance, and compliance, supporting budget control and optimization.

Travel & Meetings planningVendor ManagementOffice AdministrationFacilities ManagementAdministration

Magnus advertising & india pvt ltd

Admin Executive

Aug 2009 – May 2011 · 1 yr 9 mos · On-site

Provided end-to-end administrative and executive support, including calendar management, travel coordination, and meeting logistics.
Supported event planning and coordination, ensuring smooth execution of internal and client events.
Managed documentation, reports, and correspondence with strong attention to detail and timelines.
Coordinated with vendors and internal teams to support daily administrative operations.
Contributed to improved workflow efficiency through structured scheduling and documentation practices.