Apr 2020 – Apr 2022 · 2 yrs · Bengaluru, Karnataka, India

Dec 2019 – Feb 2020 · 2 mos · Bangalore

Jul 2016 – Dec 2019 · 3 yrs 5 mos · Bangalore

• My objective is to support operations by supervising staff, planning, organizing, implementing & ensuring administrative systems
• Managing the General Administration& Facility function at Bangalore location f
• Managing the Procurement
• . Handling Recruitment, scheduling interviews, issuing offer letters and etc
• Handling domestic & international travels, Visa processing, ticketing, insurance and hotel bookings.
• Workspace/seating management.
• Fleet Management.
• Inventory & Asset management
• Preventive maintenance
• Handling Procurement - Vendor evaluation, commercial negotiations, contractual agreements/purchase orders, follow up delivery and vendor payments.
• Reviewing operational/ capital expenditure with regard to facilities, administrative services and steering managerial initiatives to achieve cost savings.
• Managing Management team requirements on hospitality front.
• Was responsible to keep management informed by reviewing and analyzing special reports, summarizing information and identifying trends
• Maintaining office employees by recruiting, giving Orientation and put them on training if required.
• Designs and implements office policies by ISO standards and procedures, measuring results against them.
• Helping and coordinating with Finance/Accounts team for payments, reimbursement and payroll.
• Was responsible to maintain office efficiency by planning and implementing procedures.
• Maintaining and tracking the budget expenses.
• Managing process with co-ordination with ISO Audit.
• Controlling and maintaining the Inventory
• Talking to the recruiters and tracking their report every week/month

Jul 2014 – Jun 2016 · 1 yr 11 mos · Bangalore

• As part of Sales Enablement team. My major role is managing all the Events like Town halls, Digital day events across the locations starting from request, following with the event team, transport team and with the business leadership for the budget.
• Planning and Organizing team outing
• Part of the visit team, handling internal and external client meeting
• Handling entire logistics for the visit team
• Managing the procurement for our team
• Updating the tracker and extracting the MIS report
• Uploading all the documents, PPTs & photos in SharePoint
• Was part of the setting up the Digital Innovation Center Planning
• Tracking & Maintaining and reporting to Leadership on Head count details globally&
• Working on sales pipeline analysis.
• Supporting Senior / MD Level where i was tracking Milestone, Reporting, Support &Project Coordination, etc

Sep 2004 – May 2014 · 9 yrs 8 mos · Bangalore

• Managing a location of strength of 185 in 22000 Sqft Area, objective supervising staff, planning, organizing, implementing admin/facility
• Generating reports and MIS reports on daily basis for the running of company operations. Work place strategy and planning, Cost management. Establish and execute workplace strategies/initiatives, mange complex projects programme and function for the betterment of work environment.
• Fully accountable for all the capital expenditure and operational expenses relating to the Workplace Resources.Good understanding and knowledge of Facilities Management and Administration in IT Industry and has been successful for the last 10 + years
• Managing turnkey projects, maintenance/expansion of facilities & interiors.
• EHS (Employee Health & safety) Deployment & Monitoring of Security, Housekeeping & Front office personnel.
• Preparing cash flow statement, Quarterly provisions.
• Recruiting, preparing job schedule, training and maintaining high morale and discipline and looking after administration activity at office
• Preparing weekly & monthly Expense tracking statement pertaining to Housekeeping & Pantry related issues.
• Organizing & managing the events such as on-site and off-site meetings.
• Liasoning with Govt. agencies related to STPI, Customs, KPTCL & Pollution control board.
• Ensuring compliance in internal & External ISO audit 9001:2008
• Identifying, implementing & adhering to the facility management process manual.
• Handling domestic & international travels, Visa processing, ticketing, insurance and hotel bookings.
• / seating management.
• Fleet Management.
• Handling Procurement - Vendor evaluation, commercial negotiations, contractual agreements/purchase orders, follow up delivery and vendor payments.
• Reviewing operational/ capital expenditure with regard to facilities, administrative services and steering managerial initiatives to achieve cost savings.
• Managing client’s requirements on hospitality front

Oct 1998 – Sep 2004 · 5 yrs 11 mos · Bangalore

• Travel Co-ordination - Visa processing (for USA, UK, China, Japan & etc) of employees who are traveling abroad which includes taking approvals and verifying the documents for its completeness before its submission to the travel desk and follow up with Travel Desk to know the status.
• Ensuring cost-effective travel plan for project teams based on project demands
• Administration Co-ordination - • Co-ordination with senior management and making arrangements for their travel, hotel stay and cab booking as per their requirement.
• To interact with client & also to follow up with Commercial department while importing goods from Clients or from any other agency after getting the information from the Business Circle/PM/PL.
• Co-ordination with Corporate services for arranging laptop either from pool / rental for associates who are traveling abroad / domestic
• Co-ordination with Corporate Services & Finance to make arrangements during the visit of Clients. (Including arranging gifts)..
• HR Co-ordination :Part of the campus recruitment team and was a core member of the Group discussion & HR interview panel.
• Scheduling interviews and written test for the candidates, disbursing Medical letters, Address proof letters.
• Scheduling interviews
• Coordinating for training programs for different competencies for employees
• Handling security, House keeping & Stationery