Kunja Singh

Operations Associate

South Delhi, Delhi, India20 yrs 9 mos experience

Most Likely To SwitchHighly Stable

Key Highlights

Expert in complex calendar and travel management.
Proven track record in high-level event execution.
Strong skills in budget tracking and team coordination.

Stackforce AI infers this person is a skilled administrative professional with expertise in event management and executive support.

Contact

Skills

Core Skills

Project ManagementAdministrative AssistanceProject Coordination

Other Skills

Complex calendar managementExpense managementTravel managementEvent ManagementSpace planningBudget trackingDocument managementMeeting PreparationCalendar managementMeeting coordinationExpense reportingPresentation preparationFiling and record keepingPurchase order managementEmployee Relations

About

Skilful, dedicated, highly organised Executive Assistant with extensive experience to provide high level support to executives for delivery of strategic objectives and priorities. Proven ability for complex calendar schedules, expenses management, and coordination of international/domestic travel/ground transportation. Have extensive event management experience in executing high level events.

Experience

20 yrs 9 mos

Total Experience

4 yrs 1 mo

Average Tenure

8 yrs 9 mos

Current Experience

Uber

Senior Administrative Assistant

Aug 2017 – Present · 8 yrs 9 mos · Gurgaon, Haryana, India

Job Responsibilities: -
Complex calendar management
Expense management
Travel management end to end
Event Management
Help execute space planning
Ensure managers are prepared for all meetings
Receive and direct external visitors
Tracking team budgets in coordination with FP&A
Provide coverage for other EAs
Research and compile briefing for meetings and interviews
Manage an efficient flow of information between all levels
Review and format all correspondence to ensure accuracy, completeness, as well as consistency
Attend staff meetings, take notes and follow-up on outstanding agenda items.
Maintain and track manager and team project list and goals.
Assist in document management, compilation, distribution and storage
Under manager’s guidance, communicate on their behalf by email, text, or chat.
Follow the escalation guide and keep all informed.
Travel safety coordination and administration.
Assist team with budgets, invoices, and resolving invoice or PO issues.
Team expert and go to person for all/general requests and questions

Complex calendar managementExpense managementTravel managementEvent ManagementSpace planningBudget tracking+3

Ciena

Administrative Assistant III

Jun 2008 – Jul 2017 · 9 yrs 1 mo · Gurgaon, India

1. Administrative support to R&D Group Heads:-
a) Manage their outlook calendars.
b) Scheduling meetings like recurring reviews, team meetings and co-ordinate all arrangements for offsite meetings, All Hands etc.
c) Handling respective CI R&D Group Head's official correspondence.
d) Maintain / update the Organization Structure (Org Chart) for the respective groups (in Visio / PPT).
e) E-filing of respective CI R&D Group Heads Expense reports for reimbursement. Track & tally inward expense remittance receipts for the team.
f) Managing their travel from end to end – Preparing their Travel Requisition Form, processing papers for VISA, arranging the tickets by coordinating with Travel agent, accommodation, transportation etc.
g) Preparing presentation materials for All Hands Session, Meetings, Events, etc.
h) Preparing Agenda, Tracking completion of AIs (Action Items) by respective ONTGs & modification of AIs for various Group meeting (as and when needed).
i) Maintaining filing & record keeping.
j) Managing "Whereabouts" for respective CI R&D Groups. Send alerts to Groups for filing their leaves before month closing.
k) Creation of Engineering and Non-Engineering Purchase Orders as needed from time to time for the Group (i.e. Lab material, Gifts, events related, Training, Books for library, etc.).
l) Manage stationary requirements for the respective groups.
m) Responsible for maintaining the office for respective Group heads and general maintenance of the floor.
n) R&D Financial Support – Purchase Orders - Oracle (Rev & Non-Rev): Requisitions & PO Creation: Getting Quotes, negotiating with vendors, Vendor setup in Oracle system, receiving of ordered items in Oracle.
o) Occupancy Management - Handling space management for two buildings on a self-made automated tool, future planning by coordination with group heads for space needs for the teams.
p) Manage other / miscellaneous activities assigned from time to time.