Sep 2025 – Nov 2025 · 2 mos · Vancouver, British Columbia, Canada · On-site

• Support First Nation members with registration and status card applications by providing information, assisting with documentation, and guiding them through the application process to help them obtain or renew their Certificate of Indian Status (CIS).
• I also maintain member records, facilitate communication with Indigenous Services Canada (ISC), and help organize community status clinics for community members

Jul 2025 – Jul 2025 · 0 mo · Vancouver, British Columbia, Canada · On-site

• Helping people in the inner city improve their lives. The primary purpose of the Front Desk Worker is to ensure the safety and security of the premises and its residents. This position is responsible for monitoring the front office, building security (including camera and front door access), maintaining the logbooks, general well-being of residents, tracking guests, and ensuring the building is a safe and welcoming place for our residents and visitors. This role requires that you are prepared and responsive, willing to meet challenges directly.

May 2025 – Jun 2025 · 1 mo · Vancouver, British Columbia, Canada · Remote

• My duties include Filing & Organizing documents, Data entry, Document Retrieval, Data Verification, Document processing, Finalization, Compliance and Security, General Office support.

Feb 2025 – May 2025 · 3 mos · Vancouver, British Columbia, Canada · On-site

• Support two partner departments

Aug 2024 – Jan 2025 · 5 mos · North Vancouver, British Columbia, Canada · On-site

• Reception duties, programs information information share, Supplier/Vendor liasion, inventory, supply ordering, fundraising, health and safety policies, safe work practices and procedures. Other duties as needed/required.

Dec 2023 – Apr 2024 · 4 mos · Vancouver, British Columbia, Canada

• I am an experienced Executive Assistant supporting high-level Executives. I have worked in both small and large companies, so I know how to work in a variety of environments. I'm passionate about helping people and making sure that everyone is happy and comfortable.
• Performs confidential and sensitive administrative tasks to support the Executive Director and Board of Directors, including but not limited to: schedule management. Organizes meetings and events for a variety of participants by scheduling dates, booking space, preparing agendas and meeting packages, recording minutes, and following up on action items
• Identifies emerging issues, determines their urgency/priority, gathers and compiles background information, and briefs the Executive Director for timely and appropriate decisions and/or action (including directing routine matters to other staff)
• Develops and improves office procedures; supports staff with following procedures as needed
• Screens and directs emails, phone calls, mail, and visitors to appropriate staff
• Oversees office supplies, equipment, and capital; orders products within approved budgets and coordinates installations or maintenance with service providers
• Manages the VAHS administration email, and main phone line; responds to general inquiries about VAHS and directs to other staff where appropriate
• Maintains administrative files, records, keys/alarm codes, and other office systems
• Advertises job postings online and to community partners
• Distributes memos, news, and other correspondence (internally and/or externally)
• Opens/closes the office as required; acts as an emergency contact as needed
• Performs other related duties and responsibilities, as assigned by the Executive Director

Nov 2023 – Apr 2024 · 5 mos · Vancouver, British Columbia, Canada

Aug 2023 – Nov 2023 · 3 mos · West Vancouver, British Columbia, Canada · On-site

• Administrative issues and assesses risks, identify proactive solutions
• Drafts, prepare documents
• Answer phone
• Take care of reception, mail, couriers, telephones.
• General Administrative support
• Manage Calendars, schedule appointments
• set up/tear down meetings
• catering
• travel - hotel, car,
• monitor office supplies

May 2023 – Jul 2023 · 2 mos · West Vancouver, BC · On-site

• ~ General reception duties, answers general phone inquiries and redirects walk-ins
• ~ Schedule appointments with tact, diplomacy and professionalism
• ~ Performs general administrative duties in support of the President and CEO, Director of Finance and other members of the management team as required
• ~ Maintains corporate records and file management including agendas, minutes and other related correspondence
• ~ Assists with the maintenance of ACCESS policy, procedure manuals and the Employee Handbook
• ~ Distributes in-coming and outgoing mail
• ~ Coordinates Workplace Safety & Health meetings and ACCESS staff events in collaboration with other ACCESS team members
• ~ Maintains office inventory and ordering of supplies as required
• ~ Other duties as required by the director

Dec 2022 – Apr 2023 · 4 mos · Vancouver, British Columbia, Canada

• Performs confidential and sensitive administrative tasks to support the Executive Director and Board of Directors, including but not limited to: schedule management (determining priorities and urgent situations, scheduling meetings, and making changes and adjustments as required); flow of information ; correspondence (composing or preparing routine and non-routine correspondence, based on information or notes provided, for the approval
• Organizes meetings and events for a variety of participants by scheduling dates, booking space, preparing agendas and meeting packages, recording minutes, and following up on action items
• Types, proofreads, edits, and formats a variety of materials, including reports, memos, graphs, tables, spreadsheets, presentations, and promotional materials (print and/or online) for a wide variety of audiences
• Identifies emerging issues, determines their urgency/priority, gathers and compiles background information, and briefs the Executive Director for timely and appropriate decisions and/or action (including directing routine matters to other staff)
• Develops and improves office procedures; supports staff with following procedures as needed
• Screens and directs emails, phone calls, mail, and visitors to appropriate staff
• Oversees office supplies, equipment, and capital; orders products within approved budgets and coordinates installations or maintenance with service providers
• Manages the VAHS website, social media, administration email, and main phone line; responds to general inquiries about VAHS and directs to other staff where appropriate
• Maintains administrative files, records, keys/alarm codes, and other office systems
• Advertises job postings online and to community partners
• Distributes memos, news, and other correspondence (internally and/or externally)
• Opens/closes the office as required; acts as an emergency contact as needed
• Performs other related duties and responsibilities, as assigned by the Executive Director

Jun 2022 – Oct 2022 · 4 mos · West Vancouver, British Columbia, Canada

• Report to the Office Manager and ATIP Officer/Senior Adminstrative Assistant.
• I am responsible for providing administrative assistance and general office services to the Corporate Services business line, I ensure alignment with the intention of the FMB Board of Directors.
• On The Daily;
• Draft, prepare or review specific documents, prioritizing workflow, and level of importance
• Handle phone calls and emails. Answer enquiries, resolve concerns, and manage messages ,reception, mail, couriers, telephones, and general business line administrative support
• Manage calendars and schedule appointments
• Coordinate meetings, includes room set-up/take down, catering, prepare and distribute agendas, minutes, and packages
• Coordinate travel, includes flights, hotel, and car rental
• Procure and monitor inventory of office supplies
• Collaborate all business lines to ensure provision of consistent documents and processes
• Ensure office facilities follow applicable safety standards, regulations, codes, and laws.
• Assist with individual office assignments and moves, includes desks, phones, and other assets
• Work with applications such as HPE, WordPerfect, and ZAC

Aug 2021 – Apr 2022 · 8 mos · North Vancouver, British Columbia, Canada

• EXECUTIVE SUPPORT
• Key point of contact between the CEO, CFO, COO, BD&P EVP and internal or external stakeholders (i.e., Management, Staff, Community, and other key stakeholders).
• Manage the CEO, CFO, COO and BD&P EVP's calendar and set up meetings.
• Assist with preparation of weekly, monthly, quarterly, and annual reports.
• ADMINISTRATION
• Support Accounting team
• Support Human Resources
• Support Marina staff
• Screen and direct phone calls and distribute correspondence.
• Development and maintenance of the filing system and looking for ways to improve current procedures.
• Filing and retrieving company corporate records, documents, and reports.
• Format information for internal and external communication such as letters, memos, emails, presentations, and reports.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Coordinate travel arrangements and detailed travel itineraries.
• Opening, sorting, and distributing incoming mail, emails, and other correspondence.
• Performing office duties that may include ordering supplies.
• MEETINGS
• Organize and prepare for meetings.
• Accurately recording meeting notes, preparation, and distribution of notes and follow up items.
• Assist when required for our Corporate Secretary.

Nov 2020 – Aug 2021 · 9 mos

• Reporting to the Executive Director, Member and Board Secretariat, this position provides administration, coordination, facilitation, office management support, and technical support for the Member and Board Secretariat Office and to the Executive Director. This includes providing support to files, initiatives and projects that advance the initiatives of the Member and Board Secretariat Office. Participates in the development and implementation of plans, systems, processes, and procedures essential for effective and efficient operations, as well as providing executive and administrative support, including minute taking and action item follow up.

Oct 2020 – Nov 2020 · 1 mo

• Answer telephone, Respond to email inquiries, Assist with department direction within and outside our office and building. Receive, process & distribute internal & external mail. Data entry. Maintain reference library. Book vehicle reservations & vehicle key pouches. Support meeting room reservations. Maintain stock supplies. Maintain custody & inventory of access cards. SMILE

Nov 2014 – Apr 2015 · 5 mos · Vancouver, BC

• Supports company operations by maintaining office systems and supporting staff with varied administrative duties for Water Treatment division. Act as the connection between our Golder departments and external agencies. Assists a large volume of visitors and callers with a wide variety of inquiries which involve considerable questioning in order to determine the nature of the inquiry, and directs or transfers to appropriate department or personnel; answers Cisco, console system, reviews a variety of material to maintain knowledge of the services and functions of departments and other agencies; assists in the maintenance of master departmental and employee phone directories; provides information on involved procedures and courses of action available in response to questions or more routine problems.
• Supports company operations in the Water/Wastewater Treatment Division by maintaining office systems and supporting staff with varied administrative duties for the division. Acts as liaison between department and other departments and external agencies.

Jan 2013 – Apr 2015 · 2 yrs 3 mos · Vancouver, BC

• Work with Project Manager and Government Agents to resolve issues and remove roadblocks across project team
• Assist in facilitating communication between First Nation communities and Government agents, responsible for coordination, booking, distributing materials, communication between Nations and Laboratories etc…
• Support project managers in the collection & organization of data from various sources and ensure data reconciliation activities/ issues are being resolved in a timely manner
• Set up and maintain project documentation repositories. Track and set up project deliverable (sign-off, documentation)
• Support the Program Management Office in all project governance and reporting activities
• Coordinate the program level reporting. Reporting formats will be consistent with varying target audiences. Program and Project invoice reporting to be delivered.

Jul 2012 – Dec 2012 · 5 mos · Vancouver, BC

• Responsible organizing and coordinating office operations and procedures
• in order to ensure organizational effectiveness and efficiency.
• Supporting Environmental Engineers with Administrative/Data Entry tasks.

Sep 2011 – Feb 2012 · 5 mos

• Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.
• Supporting staff with administrative tasks.

Jan 2010 – Jan 2011 · 1 yr · West Vancouver, BC

• Working under the Executive Assistant I provided high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings, assist with coordinating/set up and hotel arrangements of quarterly convention meetings.

Jan 2009 – Jan 2010 · 1 yr · Burnaby, BC

• Prepare correspondence, reports, statements and other material, operate office equipment, answer telephones, verify, record and process forms and documents such as contracts and requisitions and perform general clerical duties according to established Union procedures.

Oct 2008 – Oct 2009 · 1 yr · Burnaby, BC

• Sorted incoming mail for distribution, and dispatched outgoing mail. Ensured that company mail was received and delivered as quickly as possible. Ensured that outgoing mail is properly sealed, posted and transferred to the Canada Post or other delivery/courier service

Jun 2008 – Sep 2008 · 3 mos · New Westminster, BC

• Provide information by accessing alphabetical and geographical directories. Assist customers with special billing requests, such as charges to a third party and credits or refunds for incorrectly dialed numbers or bad connections. May handle emergency calls and assist children or people with physical disabilities to make telephone calls.

Nov 2005 – Aug 2006 · 9 mos · Head Office, Vancouver

• I would welcome visitors, answer telephone calls and manage the central agenda, Independently negotiate, within previously defined limits, agreements with customers and other sectors in order to solve problems related to customer satisfaction. Optimize communications and relationships with various other departments and parties involved. Ensure that certain files are followed up and carry out various operational activities of a complex and varied nature. Act as a resource person while supporting business development by carrying out fairly basic administrative tasks and analyses