Jan 2022 – Jan 2024 · 2 yrs · Remote

• Supported multiple C-Suite level executives simultaneously of tech startup companies
• Oversaw internal team of 5 through recruitment and rapid scaling of the company
• Facilitated legal and operational activities, such as handling document execution and overseeing the circulation of legal agreements
• Organized and coordinated companywide meetings, offsites, and team events for teams of 20+
• Created and managed marketing and social media posts for Wordpress, IG, Facebook, and Tik Tok
• Prepared and arranged itineraries for international and domestic travel for multiple executives.
• Coordinated large scale events and prepared agendas and presentations for team events
• Collaborated with internal/external stakeholders by directing inquiries and supplying quick responses
• Analyzed and filed department expense reports, invoices, and purchase orders.
• Maintained strict confidentiality and exercised discretion while handling sensitive information
• Proficient in MacOSX and MS Windows, Microsoft Suite, Outlook, Google Suite, Asana, Slack, Teams, Google Meet, Notion, Loom, Zoom, Adobe Acrobat, Keynote
• Experienced in: Concur, Ramp, Navan, SAP, Deels, Adobe Acrobat, Docusign, Oasis

Jan 2020 – Jan 2021 · 1 yr

• Proofread and formatted materials under tight deadlines, maintaining consistency and executive level standards
• Oversaw version control and documentation, reducing errors and improving efficiency across departments

Jan 2020 – Jan 2020 · 0 mo

• Coordinated daily writers’ room schedules and agendas, ensuring executives and staff were aligned on priorities
• Captured detailed notes from meetings, streamlining communication between leadership and various departments

Jan 2017 – Jan 2020 · 3 yrs

• Proactively managed executive calendars, prioritized meetings, and adjusted schedules to align with business objectives.
• Reviewed and created presentations and agendas for department projects
• Developed and implemented new record keeping systems for department databases
• Coordinated efforts with internal administrative staff to ensure smooth administrative processes
• Maintained accurate records of film and TV rights and options by tracking and organizing agreements

Jan 2017 – Jan 2017 · 0 mo

• ●• Prepared and arranged international and domestic travel for multiple executives.
• Handled confidential information with discretion and integrity
• Managed and maintained executive calendars, assist in meeting preparation, conference room setup, and schedule/coordinated meetings, conferences, teleconferences.
• ● Prepared expense reports & departmental invoices, including coding, scanning, and reconciling
• ● Developed processes that simplified, automate, and added reliability to all departmental procedures
• ● Created and maintained department’s database and key spreadsheets
• ● Developed and managed various reports and research as requested by the department

Jan 2015 – Jan 2016 · 1 yr

• Organized and facilitated meetings, prepared agendas, coordinated audiovisual needs, and document minutes
• ● Managed and maintained executive calendars, assist in meeting preparation, conference room setup, and schedule/coordinated meetings, conferences, teleconferences.
• ● Prepared expense reports & departmental invoices
• ● Answered incoming emails and screened incoming calls

Jan 2013 – Jan 2014 · 1 yr

• Answered incoming emails and screened incoming calls
• Collaborated with external parties to schedule meetings for clients

Jan 2012 – Jan 2013 · 1 yr

• Offered style and outfit suggestions to customers utilizing mannequin displays for inspiration
• Assisted customers: locate merchandise efficiently and answered all customer inquiries
• Maintained courteous and professional demeanor while actively problem solving various issues and customer concerns
• Assisted with floorset execution, window changes, visual presentation and marketing placement as needed

Jan 2010 – Jan 2011 · 1 yr

• Promptly and warmly greeted and directed guests to their tables based on availability or desired seating arrangements. Managed and organized all reservations at hostess stand including private party room reservations
• Created an overall enjoyable dining experience by demonstrating knowledge about the current sporting events and various teams
• Maintained a high level of sensitivity and discretion while interacting with VIP and celebrity guests
• Supervised the closing of dining rooms; ensured side work and station setup were properly completed
• Promptly and warmly greeted and directed guests to their tables based on availability or desired seating arrangements. Managed and organized all reservations at hostess stand including private party room reservations
• Created an overall enjoyable dining experience by demonstrating knowledge about the current sporting events and various teams
• Maintained a high level of sensitivity and discretion while interacting with VIP and celebrity guests
• Supervised the closing of dining rooms; ensured side work and station setup were properly completed
• Operated equipment, including but not limited to telephones, iced tea/soda machines, soup wells and coffee machines
• Worked with staff of other departments to perform job duties during special events and functions.