Jun 2021 – May 2022 · 11 mos

• Support the Executive Director’s oversight and strategic direction and health of projects, working with department heads to prioritize and manage the institute’s strategy effectively.
• Contribute to improving efficiency in internal processes in the Executive Director’s office. Support the development of key policies and procedures and conduct market-relevant research to develop useful insights.
• Key stakeholder engagement, managing strategic partnerships and planning strategic organizational events and meetings.
• Contribute to the development of key strategic communication material and institutional publications. Prepare briefing materials, talking points, and presentations as well as take minutes.
• Supporting the Senior Management Team (SMT) to fulfil their mandate as spelt out in their Terms of Reference. Meeting management and supporting special projects and actions.
• Act as the Board Liaison supporting the Executive Director’s role as Board secretary. Coordinate the preparation of Board documents, manage bi-annual meetings and quarterly committee meetings, follow up on Board actions and oversee the execution of special projects.
• Support the preparation and review of project documents, financial statements and reports to donors and partners. Oversee the development of annual business/work plans and maintain the risk management register.
• Support partnership and resource mobilization efforts and knowledge management at the Institute
• Complex diary management and schedule management with global partners and remote teams. Organizing complex outreach travel with global donors and partners

Jun 2019 – May 2021 · 1 yr 11 mos

• Key stakeholder engagement, planning strategic organisational events and various stakeholder meetings.
• Managing high level internal and external communication with various stakeholders while ensuring protocols are observed
• Support programme management for all projects under the Director, plan project review meetings and monitor timelines for project implementation.
• Prepare organisation-wide annual work plans
• Complex diary management
• Administrative and logistical coordination- including the processing of work permits, visas and Permanent residency for the Executive Director.
• Support the preparation of financial statements and reports to donors and partners
• Co-ordination of the Senior Management Team operations and meeting.
• Co-ordination of bi annual Board meetings – preparation of Board papers, logistical support and meeting management.
• Support resource mobilisation efforts at the institute. Mapping of partners and supporting proposal development processes.

Jan 2018 – May 2019 · 1 yr 4 mos

• Office administration and support to all department heads
• Human resource support, recruitments, new staff on boarding, and supervision of staff
• Ensuring organisational compliance in all administrative matters (NGO Board, Ministries, Auditors, Donors), including renewing all insurances in good time
• Office and asset management and maintenance and reconciliation for audit
• Supporting expats with all immigration and NGO Board related paperwork
• Ensure a conducive work environment for all staff, allocate work spaces, parking and assets.
• Procurement management – ensure proper processes are followed in the procurement process, prepare requests for Quotation (RFQ) and Request for Proposal (RFP) and Terms of reference TORs for large procurements, co-ordinate all procurement committee meetings.
• Support Accounting and Finance processes, act as the online banking system inputter and the official bank agent
• Key achievements
• Secretary of the procurement committee and member of the strategic plan development committees
• Successfully planned the first ever staff retreat that involved staff from all offices
• Champion pre-qualification of vendors, asset tagging and verification at the Institute

Dec 2016 – Dec 2017 · 1 yr · Kenya

• Duties and Responsibilities
• Executive administrative support to the School Administrator/ Principal.
• Planning and Co-ordination of meetings with various stakeholders
• Communications management for various stakeholders (Drafting speeches, school memos and announcements, managing the official school email and all formal communication with parents, funding organisations, Ministry of Education and other Education Stakeholders.
• Supervision of subordinate staff and allocation of duties
• Co-ordination of student admission processes and facilitation of clearance of leaving students
• Keeping record of all student files
• Act as the first point of contact with the School's administration.
• Key achievement
• Improved business processes and established a high standard format of record keeping (student files) which is critical in a school setting.

Oct 2015 – Dec 2016 · 1 yr 2 mos

• Organising events virtually - linking organisations with meeting venues, co-ordinating all event logistics while using the client's budget, numbers and location preferences.
• Manage social media accounts - following of contacts from contact database on all social media platforms and all online marketing for events.
• Co-ordinate travel plans- ticketing, accommodation and help with visa and required travel paperwork. Reconciliation of travel funds
• Support procurement function - sourcing for quotations to find the best deals for clients and developing a database of suppliers to reach out to for various services. Supported the identification of new office space and facilitate the initial contacting.
• Organise recruitment day/interviews – designing recruitment adverts to screening CVs, arranging interviews and collating feedback.

Jan 2015 – Dec 2015 · 11 mos