Jan 2023 – Present · 3 yrs 5 mos

• In addition to fulfilling Executive Assistant duties, assumed responsibility for Inside Sales. Oversee incoming sales inquiries from established clients and partners, ensuring successful deal registration and collaboration with vendors to negotiate pricing terms.
• Generate tailored quotes to meet customer needs, coordinate procurement processes, and track the sales cycle from initial interest to final invoicing.
• Lead employee onboarding and provide human resources support to ensure seamless transitions for new team members.
• Manage invoice processing and purchase orders, while handling procurement for the sales department.

Mar 2021 – Jan 2023 · 1 yr 10 mos

• In addition to fulfilling Executive Assistant duties, assumed responsibility for overseeing the operational facets of the executive office.
• Coordinated conference room schedules, ensuring availability for key meetings and events.
• Organized office events and outings to foster team collaboration and morale.
• Ensured seamless procurement of essential supplies critical to business operations.
• Maintained office inventory and ordered supplies to ensure smooth day-to-day operations.
• Scheduled maintenance and coordinated with vendors for repairs and services within the office.
• Negotiated vendor quotes, issued work orders, and processed purchase orders for office needs.
• Reviewed and approved employee expense reports, ensuring accuracy and compliance.
• Managed employee onboarding, including human resources functions such as scheduling interviews, conducting new hire orientations, and creating offer letters.
• Negotiated lease contracts and handled communication with landlords regarding office space agreements.
• Managed office budget, working closely with the accounting team to stay within budget, forecast cash flows, and monitor spending.
• Processed invoices and purchase orders, ensuring timely payments and accurate financial reporting.
• Utilized Microsoft Office PowerPoint, Excel, and Word to create indexes, presentations, and documents for executive use.

Feb 2020 – Mar 2021 · 1 yr 1 mo

• Provided comprehensive executive support to the CEO, COO, and CIO, managing email correspondence, calendar scheduling, and high-priority meetings.
• Coordinated travel arrangements, facilitated expense report management, and supported high-level decision-making through detailed note-taking.
• Ensured smooth operations by managing multiple tasks for C-suite executives, allowing them to focus on core responsibilities.