Jan 2023 – Jan 2026 · 3 yrs · Centennial, CO

• Transitioned from EA to CFO to EA to CTO due to organizational changes
• Maintain 100% confidentiality of all communications and documentation according to company policy
• In addition to providing Executive Assistant to CTO, I also provide support to the Vice President, CFO Global Components, and to the Vice President, FP&A on an as-needed basis, including managing calendars, coordinating meetings, and preparing reports
• Arrange upcoming domestic and international travel and prepare detailed itinerary for CTO and other team members
• Continuously update Tax Department’s SharePoint site to reflect updated W-9s, Resale Certificates for suppliers, and tax-sensitized Organizational Chart
• Perform accounting activities, such as review, accurately code, and reconcile corporate credit card statements for a team of eight, obtain approvals, code, process dozens of supplier invoices each month, prepare check requests, and submit expense reports
• Continually seek to understand Arrow’s business better in order to stay engaged and understand priorities
• Keep track of inventory and order office supplies for Tax, Global Components, and FP&A teams

Jun 2018 – Dec 2022 · 4 yrs 6 mos · Centennial, CO

• Handled a wide variety of situations involving confidential and complex matters with superior judgment and discretion
• Ensured daily organization of CFO by managing his calendar, responding to emails, appointments, and telephone calls
• Served as primary liaison between CFO and executive team, as well as other employees, vendors, and business partners
• Consolidated multiple parts of financial presentations for quarterly Town Hall Meetings
• Managed logistics for weekly, monthly, and quarterly Finance Team meetings, which include room set-up and scheduling, as well as coordinating audio/visual requirements with IT Group
• Anticipated and arranged upcoming domestic and international travel and prepared detailed itinerary for CFO
• Reviewed and accurately coded Purchase card transactions
• Compiled and expedited expense reports for eight Board Members
• Onboarded Arrow’s new CFO and his new EA – Dec 2022

Apr 2016 – Sep 2017 · 1 yr 5 mos · Denver, CO · On-site

• Managed all planning for Board meetings – including handling travel arrangements for Board members, communicating agenda, arranging events such as private dinners and Aimco property tours
• Functioned as the right-hand to the CEO in this highly visible, high impact role
• Maintained heavy calendar and arranged meetings to ensure efficiency and maximum use of CEO's time
• Ensured all correspondence was accurate, complete, and effectively managed
• Served as primary liaison between CEO and executive team, as well as internal and external customers
• Anticipated and arranged domestic and international travel using commercial and private charters and prepared detailed itineraries for CEO and family members
• Compiled and expedited expense reports and reconciled credit card statements
• Received and directed visitors and clients as needed
• Daily interactions with Family Foundation regarding various confidential family matters

Sep 2011 – Apr 2016 · 4 yrs 7 mos · Golden, CO · On-site

• Assisted with coordination for all Board meetings, including preparing e-books and executed implementation of action items for various departments within CFO’s hierarchy
• Consolidated multiple parts of financial presentations for the Board of Directors’ quarterly meetings
• Gathered information from cross functional teams and uploaded to a data base to comply with due diligence requests due to the 2016 sale of SourceGas
• In addition to CFO, provided support to Controller and Financial Planning & Analysis Director on an as-needed basis
• Ensured daily organization of CFO by managing his heavy calendar, responding to emails, and telephone calls
• Oversaw logistics for weekly Finance Team meetings, which included following up on action items, room set-up and scheduling, and coordinating audio/visual requirements with IT Group
• Anticipated and arranged upcoming travel and prepared detailed itinerary for CFO and other executive team members
• Reviewed and accurately coded Purchase card transactions for seventy-five employees from various departments within CFO’s hierarchy
• Compiled and expedited expense reports and reconciled credit card statements for CFO’s Direct Reports
• Analyzed and explained Actual to Budget expense variances for CFO’s cost center
• Planned and coordinated off-site events including annual Finance Team retreat and holiday party

Jan 1998 – Aug 2010 · 12 yrs 7 mos · Torance, CA · On-site

• Oversaw all logistics for Board meetings and executed implementation of action items
• Interfaced with Financial, Legal and Board Members on sensitive projects
• Implemented workflow optimization surrounding patents resulting in company savings of over $48K
• Processed expense reports in a timely and efficient manner
• Created and edited internal product testing and accounting forms
• Coordinated complex travel arrangements and reconciliation of expense reports, for domestic and international travel
• Managed coordination for international trade shows
• Coded and approved invoices on behalf of executives
• Assisted Human Resources Manager in the update of company’s Employee Manual
• Translated internal memorandums and literature
• Interpreted confidential personnel meetings
• Produced and publicized quarterly internal company newsletter