Ujjwal Jain

Operations Associate

Gurugram, Haryana, India14 yrs 3 mos experience

Key Highlights

Over a decade of experience in Accounts and Finance.
Expert in vendor management and financial reconciliation.
Proven track record in cost savings and process improvement.

Stackforce AI infers this person is a Finance Operations Specialist with expertise in vendor management and financial analysis.

Contact

Skills

Core Skills

Accounts PayableSupplier ManagementVendor ManagementFinancial ControllingTreasuryAccountingFinancial Management

Other Skills

Accounts ReceivableInvoicingTeam ManagementAnalytical SkillsService ContractsVendor AuditTeam LeadershipRisk ManagementCost SavingsTrainingContract ReviewCompliance ManagementMIS ReportingSupplier Relationship ManagementNegotiation

About

Dedicated and detail-oriented Manager with over a decade of extensive experience in the fields of Accounts and Finance. Throughout my career, I have effectively managed administration, finance, and accounts operations for renowned organizations. I have successfully built and nurtured productive relationships with banks, clients, vendors, and service providers. My extensive experience and diverse skill set enable me to contribute effectively to any organization’s financial success and stability. My tenure as Manager has also encompassed empowering team members through comprehensive training, fostering an environment of collective growth and operational excellence. The synthesis of my skills in reconciliation, managerial finance, and accounting, complemented by certifications in Generative AI and Six Sigma Principles, has equipped me to navigate and manage Walmart's complex financial landscapes while driving substantial savings and continuous improvement.

Experience

14 yrs 3 mos

Total Experience

Average Tenure

Current Experience

Sun life

Assistant Manager

Dec 2024 – Present · 1 yr 6 mos · Gurugram, Haryana, India · Hybrid

Receive and review notifications for new qualified vendors to be created
Verify documentation received for onboarding new vendors and updates to existing vendor master data
Validate Supplier documentation and update it in the system
Ensure all requests contain the appropriate supporting documentation and comply with corporate, regulatory and taxation requirements
Manage different country specific needs, document requirements and interaction with different stakeholders
Accurately process day to day standard vendor set up and changes using approved process and procedures. Demonstrates knowledge of linkages between Vendor Master, Purchasing, Receiving, and Supplier invoices to identify how to classify vendors for accurate set up. Ensure that documents meet corporate and regulatory standards
Address any queries from business requestors in relation to vendor master data
Respond to escalation requests from business users
Troubleshoot possible technical and/or registration issues
Identify and raise relevant change requests for supplier onboarding process optimization
Coordinate vendor disqualification process

Accounts PayableAccounts ReceivableInvoicingSupplier ManagementTeam ManagementVendor Management

Walmart

2 roles

Manager

Promoted

May 2023 – Dec 2024 · 1 yr 7 mos

Working on the supplier reconciliation, with their highly aged credits or unapplied cash on accounts to be recovered.
Working closely withe the counter parts to allocate recovered amount to correct GL’s.
Review and analyze contracts to ensure all terms and conditions are met by both the company and its vendors/partners.
Monitor ongoing contracts for compliance and provide reports on adherence to contractual obligations.
Communicate effectively with vendors and partners regarding payment and contract issues.
Provide training and guidance to team members on current process.
Maintain accurate and up-to-date records of all compliance activities.
Providing reports for the KPI’s to the management.
Continuous focus on the process-improvement.

Analytical SkillsService ContractsVendor AuditTeam LeadershipRisk ManagementCost Savings+43

Senior Analyst

Apr 2020 – Apr 2023 · 3 yrs

Working on the supplier reconciliation, with their highly aged credits or unapplied cash on accounts to be recovered.
Working closely withe the counter parts to allocate recovered amount to correct GL’s.
Review and analyze contracts to ensure all terms and conditions are met by both the company and its vendors/partners.
Monitor ongoing contracts for compliance and provide reports on adherence to contractual obligations.
Communicate effectively with vendors and partners regarding payment and contract issues.

Analytical SkillsVendor AuditTeam LeadershipCash ApplicationRisk ManagementClearing Houses+30

Genpact

Assistant Manager

Mar 2017 – Apr 2020 · 3 yrs 1 mo · Gurgaon, India · On-site

Supporting client in their Treasury Activities. Looking towards their back office activities by supporting in daily treasury payment activities.
Processing payments related to FXW's, FXF's, NDF and etc.
Confirmation of all trades in Misys.
Liasioning with external banks for their timely deliverable of their SSI and banking mandates and other ad-hoc activities related to banking support.
Reconciliation of external bank accounts.
Complete review on timely payment setup for all sites with 100% accuracy.
Repository reporting of all trades in EMIR.
Responsible for reviewing every payment are done in correct direction.
Managed the team of 4 associates.
Preparation & Presentation of Monthly dashboards for process review to Client.
Maintaining track on SOP's and changes on it.
Assisting in new process integration from the client.
Responsible for conducting trainings for new joiner and knowledge session and grooming up for Process Activities.
Managing Team grievances and their VIC's on the monthly basis.
1:1 with the team for achieving their yearly SLA & KPI's.

Bank ReconciliationAnalytical SkillsBankingEMIRService ContractsTeam Leadership+43

Airtel

Executive Finance Analyst

Jul 2014 – Mar 2017 · 2 yrs 8 mos · Gurgaon, India

To ensure the vertical Banking Operations is competently handled for India Regions (shared Services) i.e. by processing multi countries operations & coordinating with OpCos & payable team across geographies. Ensure the Service Level Agreement (SLA) are met.
If require, liaise with banks for timely fund transfer/ deposits and handling other routine International Banking Operations.
Processing domestic & foreign payments for Suppliers, Vendors, and Employees (CTC & NON CTC) claims as per process and ensuring full compliance as per Internal Rules
Preparing & compiling various weekly/monthly reports pertaining to Process & Financials
Preparing fund forecast, cash flow & MIS projections to Corporate/Group Treasury
Handle liquidity system and effective cash management system.
Handling all types of queries related to payments and respond promptly, ensuring FTR
Handling all the Accounting affairs related to all types of remittances

Analytical SkillsAccounting StandardsCash ReconciliationRisk ManagementCost SavingsInvoicing+25

Ipe global private limited

Executive Finance

Jul 2013 – Jul 2014 · 1 yr · Patna Area, India

 The main responsibilities are to provide Human Resource, Financial Management & Logistics Support to the client (UNICEF).
 Maintaining the fund received from the client and disbursement of the fund status up to date
 Preparation of Invoices towards client for the different support which company provides.
 Scrutiny of Bills of Travel Vendors and their Payments in support of Logistics.
 Performing internal control of all receipts.
 Scrutiny of Daily Subsistence Allowance Claims (DSA) of consultants working with client and raising the invoices towards client and payment of DSAs.
 Preparing Reconciliation of all program fund utilization which client monitors.
 Deducting and Depositing and maintaining records for TDS for Income Tax for Salary, Payments to Contractors.
 Assisting in Preparing of Annual Budget.
 Performing any other relevant work as directed by Finance Officer.

Analytical SkillsAccounting StandardsCash ApplicationCash ReconciliationRisk ManagementCost Savings+24

Patna municipal corporation

Accounts Assistant

Jan 2012 – Jun 2013 · 1 yr 5 mos · Patna Area, India

 The main responsibilities were to maintain different Books, Ledgers, and Forms as per the Bihar Municipal Accounts Manual and update on Tally Software.
 Entering daily financial transactions (receipts and disbursements, journal etc) on Tally.
 Maintaining proper supporting vouchers for all payments.
 Assisting in providing transparent, timely and effective financial information and reporting required to Superior.
 Performing internal control of all receipts.
 Preparing Bank Reconciliation statements regularly.
 Preparing Half Yearly Report and Annual Accounts of the Circle.
 Preparing and maintaining Fixed Asset Register of the Project Assets.
 Deducting and Depositing and maintaining records for TDS for Income Tax for Salary, Payments to Contractors.
 Assisting in Preparing of Annual Budget.
 Performing any other relevant work as directed by Finance Officer.