Niraav Patel

Operations Associate

Vadodara, Gujarat, India23 yrs 2 mos experience

Most Likely To SwitchHighly Stable

Key Highlights

21 years of experience in administration and operations management.
Expert in vendor management and HRMS implementation.
Proven track record in streamlining administrative processes.

Stackforce AI infers this person is a seasoned Operations and Administration Manager with expertise in HR and vendor management.

Contact

Skills

Core Skills

Hr ManagementOffice AdministrationOperations ManagementFinance Management

Other Skills

Budget SettingBudgetingBusiness Visa of Company EmployeesBusiness VisasCash Flow ManagementCommunication SkillsConfidentialityContract RecruitmentCustomer RelationsCustomer ServiceEvent ManagementEvent PlanningExecutive Office AdministrationExpense ManagementExternal Communication

About

Highly organized and detail-oriented Administration and Operations Management Expert having almost 21 Years of Experience with a proven track record of efficiently managing day-to-day operations, administration, travel desk, payroll, event and expense management, expansion, and employee accommodation. Skilled in preparing professional correspondence, coordinating office services, and ensuring accurate documentation of meetings. Adept at streamlining administrative processes, improving office efficiency, and delivering exceptional support to executives.

Experience

23 yrs 2 mos

Total Experience

5 yrs 9 mos

Average Tenure

10 yrs 10 mos

Current Experience

Flydocs

3 roles

Assistant Admin Manager

Apr 2025 – Present · 1 yr 2 mos

Senior Admin and Finance Executive

Oct 2022 – Mar 2025 · 2 yrs 5 mos

Senior Admin and HR Executive

Jul 2015 – Oct 2022 · 7 yrs 3 mos

Oversight of vendor contracts for office equipment, gifts, corporate items, and event management.
Managing administrative tasks such as AMC, housekeeping, security, fire safety, audits, first aid training, and pantry upkeep.
Assisting in HRMS vendor selection, implementation, pilot phase, company-wide launch, and addressing employee queries.
Handling salary data including attendance, shift and on-call allowances, and adhoc payments.
Streamlining procurement processes for efficiency.
Managing travel and visa arrangements for over 500 approved visas to UK, US, Europe, and Schengen countries.
Utilizing Intervals software for organizational needs.
Coordinating CSR initiatives like blood donation drives, charity events, tree planting, and education sponsorships.
Assist superiors in their daily administrative duties, including organizing meetings and documenting minutes.
Manage schedules, arrange appointments, and keep calendars up to date.
Draft and type various documents such as invitations and informational materials.
Establish and manage a filing system to ensure organization of documents.
Create spreadsheets and presentations as needed.
Prepare statistical and budget reports for review.
Develop, implement, and enhance office policies and procedures for efficiency.
Office setup project handling with budget, handling co-working projects for company on various spaces,

Vendor ManagementHRMSTravel ManagementEvent ManagementProcurement ProcessesOffice Policies and Procedures+2

Rigel networks pvt ltd

Sr. Operation Executive

Feb 2010 – Jun 2015 · 5 yrs 4 mos · Vadodara, Gujarat, India

Overseeing the acquisition of goods and services and handling travel arrangements for employees
Coordinating and organizing events and Assisting in the hiring process
Supervising the day-to-day tasks of three offices in Vadodara, Gujarat
Managing administrative duties and Tracking and managing employee timesheets
Managing employee accommodation and company guest house operations
Reviewing existing processes, identifying inefficiencies and suggesting improvements to manage and optimize company’s processes.
Ensure the products or services meet quality standards. This may involve setting quality criteria, monitoring outputs, and conducting audits.
Responsible for managing resources to ensure that they are used efficiently to meet production targets. It also includes manpower, materials, and time management.
Oversee inventory levels to ensure that there’s enough stock to meet demand but not so much that resources are wasted. This often involves liaising with suppliers and managing procurement processes.
Oversee the logistics and supply chain involves coordinating with various departments and external vendors to ensure timely delivery of products or services.
Manage a team, which involves tasks like scheduling tasks, assigning responsibilities, and performance evaluation.

Inventory ManagementProcurement ProcessesLogistics ManagementOperations Management

Patel infrastructure pvt ltd ( pipl )

Admin Officer

Mar 2006 – Dec 2009 · 3 yrs 9 mos · Bakro, Aslali, Ahemdabad

Supervised the day-to-day activities of a team consisting of fifty employees.
Prepared and formulated all external communications and reports for supervisors.
Handled inventory management and procurement of office supplies.
Negotiated prices with suppliers regarding bulk invoicing and promotional strategies.
Validated and generated payment records by liaising with different customers and representatives.
Collaborated with suppliers to procure and monitor office supply inventory.

Inventory ManagementSupplier NegotiationExternal CommunicationOffice Administration

Shivam finance services

Front End Supervisor

Jan 2002 – Apr 2005 · 3 yrs 3 mos · Patel infrasturcture Private limited

Managed the collection department, overseeing all customer relations issues.
Responsible for cash flow management and forecasting expenses and costs to ensure they remained under budget.
Skilled in handling multiple tasks efficiently, experienced with HRMS system, and proficient in managing expense downsizing projects within budget constraints.
Familiar with VFS work environment and well-versed in business visa processes, having successfully processed over 200 visas.

Cash Flow ManagementCustomer RelationsExpense ManagementFinance Management