Jan 2024 – Dec 2024 · 11 mos · Pune/Pimpri-Chinchwad Area · On-site

• Streamlined store operations for industrial units, optimizing efficiency and resource management to meet business objectives.
• Provided administrative and strategic management support to CXOs, contributing to operational improvements and goal alignment.
• Led procurement initiatives, negotiating contracts and managing vendor relationships to secure competitive terms.
• Delivered comprehensive legal support, coordinating with attorneys and legal consultants to ensure regulatory compliance and risk management.

Jan 2023 – Dec 2023 · 11 mos · Pune, Maharashtra, India · Hybrid

• Executive Assistant to President & CEO, Worked Salesforce CRM system etc

Jul 2022 – Jan 2023 · 6 mos · Pune, Maharashtra, India · On-site

• Coordinated and executed guest visit agendas, ensuring a smooth and organized meeting experience. Provided robust administrative support, managing document control and facilitating approval processes offline and online.
• Efficiently managed the calendars of the President and CHRO, offering comprehensive end-to-end travel support for domestic and international trips. Implemented effective database and contacts management practices, including diligent follow-ups for enhanced data accuracy and completeness.
• Filing Expenses claim, reimbursement to external candidates, Liaising with recruitment vendor, agencies. Coordination with external candidate for CXO level recruitment.

Jul 2019 – Jul 2022 · 3 yrs · Pune/Pimpri-Chinchwad Area · On-site

• Orchestrated an extensive customer visit agenda and meeting coordination, ensuring seamless interactions and fostering strong client relationships.
• Provided comprehensive administrative support, including meticulous control of documents and efficient offline/online approval processing.
• Managed the Group CTO’s extensive calendar and facilitated end-to-end travel support for both domestic and international trips.
• Additionally, handled database and contacts management, demonstrating meticulous attention to detail through NDA, agreements coordination, and filings with multiple follow-ups.
• Successfully executed Various Legal documents LOI, NDA’s, MoU, SLA’s, Vendor Agreements.

Nov 2017 – Jun 2019 · 1 yr 7 mos · Pune Area, India

Dec 2014 – Oct 2017 · 2 yrs 10 mos · On-site

• Successfully cleared a substantial backlog through a combination of automatic and manual process.
• Timely processed vendor payments and postings in SAP for various services, including canteen, freight, hotels, professional services, employee transport, fuel, lease, rent, and all other services/materials.
• Conducted accounting tasks: accrual calculations, monthly G/L account reconciliation, and bank reconciliations. Managed bank error corrections, intercompany postings, vendor payments, and checklists.

Sep 2013 – Nov 2014 · 1 yr 2 mos · On-site

• Orchestrated seamless schedule and travel management for the President & CEO at Schaeffler India, while developing a specialized tool for Leadership's weekly Forecast Calendar Management.
• Provided confidential executive support, including Board meeting coordination, government liaison, and ensured top-notch facility ambiance.
• Streamlined document coordination, approval processes, and meticulous verification for expense reports.

Jan 2013 – Aug 2013 · 7 mos · Pune

• Executive Assistant To CMD

Jul 2012 – Dec 2012 · 5 mos · Pune Area, India · On-site

• Developed and prepared "Balanced Scorecard," conducted business analysis, and generated daily reports.
• Successfully executed legal agreements, coordinated multiparty legal processes, and managed legal filings and records. Collaborated with external lawyers.
• Managed diverse administrative tasks including meeting minutes, presentations, reports, market research, event coordination, and communication on behalf of MD, including calendar, agenda, and travel planning.
• Cleaned up Lotus Notes-based CRM system and maintained its upkeep, contributing to streamlined and efficient operations.

Aug 2007 – Sep 2011 · 4 yrs 1 mo · Pune/Pimpri-Chinchwad Area · On-site

• Supported Successfully to Expatriate Leader from France, Italy, UK. Comprehensive travel support, Visa & other documentation support including personal support as & when needed.
• Orchestrated successful VVIP business reviews and visit briefings, showcasing strong coordination skills.
• Achieved on-time completion of facility revamping from scratch, meeting established targets.
• Coordinated flagship product launches like "nano" as a single point of contact, demonstrating adept project management.
• Managed financial planning, budget control, project management, and workload distribution.
• Conducted market research, information management, and generated Bill of Materials (BoM) using PLM.
• Provided assistance and reporting to senior management, handled communication on their behalf, and managed calendars, agendas, and travel planning.
• Established and maintained relationships with global contacts, facilitated business coordination with international stakeholders.
• Oversaw general administration, operations management, and acquisition of new facilities.
• Managed facility maintenance, AMC, and resources planning for IT, hardware, software, imported materials, and machinery.
• Handled vendor management, security systems, access control, IPR & innovation processes, and policy implementation.

Jul 2005 – Feb 2007 · 1 yr 7 mos · Pune, Maharashtra, India · On-site

• Conducted Market Research & Analysis, participated in Strategic Business Development, and contributed to Product planning and Trend Study.
• Streamlined one-window Project Coordination for "nano," handling RFQs and Business Proposals.
• Engaged in Process Analysis, Product & Process Development, and coordinated overall operations.
• Played a key role in developing the Innovation portal for the group, coordinated creation of Tech Roadmap.
• Implemented an IPR process and raised awareness across the TACO Group of companies.
• Provided assistance and reporting to the CEO, handled communication on their behalf, managed calendars, agendas, and extensive travel support.
• Successfully coordinated event the TACO 10th Anniversary Technology Showcase in 2006, demonstrating strong event management skills.
• Established and maintained relationships with global contacts, facilitated business communication with internal and external stakeholders. End to end travel support to CEO, preparing & Execution of MoM.

May 2003 – Jun 2005 · 2 yrs 1 mo · Pune Area, India