Apr 2021 – Feb 2022 · 10 mos · Jakarta, Indonesia

Aug 2019 – Apr 2021 · 1 yr 8 mos · Jakarta, Indonesia

• Oversee all aspects of Human Resources practices and processes. Support business needs and ensure the proper implementation of company strategy and objectives.
• The goal is to promote corporate values and enable business success through human resources management, including job design, recruitment, performance management, training & development, employment cycle changes, talent management, and facilities management services with scope of work:
• Employee Relations
• Employee Lifecycle (from onboarding to offboarding)
• Employer Branding
• Community
• Compensation and Benefit
• Industrial Relations
• Learning and Development
• Organisation Development
• Talent Management
• Human Resources Information System (HRIS)
• General Affairs

May 2018 – Jul 2019 · 1 yr 2 mos

• Responsible to lead the department's internal process improvement through HRGA Projects and foster employee's productivity through continuously assess employees KPI versus their performance. The job will include the analysis, evaluation, monitoring and support of the implementation of every function performance. I also drives the effectiveness & effectivity of each function and unit in the Company by:
• Providing functional project support to areas in transition, collects and analyzes data, and prepares project materials.
• Coordinating efforts between departments and between the unit and external parties/vendors.
• Participating in planning implementation tasks, including training and following-up support.
• Performing needs outcomes assessments as needed.
• Assisting with administering technical and administrative projects, undertakings and initiatives; work with technical leads and vendors.
• Assisting with developing detailed plans and schedules for the scope of the project.
• Providing support by tracking milestones and completion of tasks and following-up on outstanding matters.
• Assisting with creating communication plans that detail how and when information will be shared with stakeholders, constituents, team members, etc.
• Assisting with managing and controlling scope creep with a change management plan that evaluates and prioritise and changes to the plan.
• Ensuring the organisation is run under the best practice in Administrative and HR operations to support project execution.
• Creating and sustaining positive employee relations programs and best practices.
• Proposing effective and sustainable ways of addressing people’s concerns.
• Managing a clear and effective communication system between the company and our people.
• Managing day-to-day operations of office services to ensure the organisation’s administrative needs are met.
• Supervising support staff.

Aug 2017 – Apr 2018 · 8 mos

• Coordinating activities such as on-boarding, contract preparation, training, visas, record of attendance, leave application, and reimbursement.
• Administering the ‘employee lifecycle’ which involved the process of raising the necessary paperwork and updates within systems from start to exit.
• Onboarding employees and ensuring that all working equipment and facilities are in place to support new hires.
• Registering finger print for the new hires and keeping track.
• Maintaining and making sure the employee database are up to date.
• Creating and sustaining positive employee relations programs and best practices.
• Proposing effective and sustainable ways of addressing people’s concerns.
• Managing a clear and effective communication system between the company and our people.
• Assisting other general affairs including employee accommodation, office supplies planning, procuring office assets and office maintenance.
• Planning for and implementing company cultural activities, team building, parties, and other celebrations in order to improve employee engagement and culture.
• Supporting the organization development program including soft skill training, learning club, and scheduling onboarding program for regular employees with Senior Management team.
• Providing personal administrative support to the Management.
• Managing day-to-day operations of office services to ensure the organisation’s administrative needs are met.
• Administering and organising travel arrangement for Management both for local and international events (ticket, hotel reservation, transportation, visa, itinerary, and event registration).
• Liaising and negotiating with IT Asset Management for IT inventory and maintenance.
• Adhering to company’s health and safety procedures.
• Supervising support staff.

Jan 2017 – Jul 2017 · 6 mos · Jakarta, Indonesia

• Indonesian drilling contractor with offshore and onshore drilling capacity for oil and gas, geothermal and coal bed methane industries.
• Assisting in the administrative and the legislative processes in cooperation with all department to support the company’s work plan.
• Assisting and reviewing all detailed data related to the completion of various forms, announcement and other communications including datas, drafts, proofreads, correspondences, memos, flyers, agendas, minutes, presentations, reports and policies.
• Coordinating informal and formal meetings from preparation of agenda up to circulation of actions/minutes.
• Managing and maintaining Board Member calendars.
• Managing and maintaining all relevant Board Member documents.
• Administering and organising travel arrangement for Board Member for local and international events (ticket, hotel reservation, visa, itinerary, event registration, transportation).
• Screening phone calls and handle it in appropriate manner.
• Screening and greeting clients/visitors for Board Member.
• Coordinating and arranging transportation and accommodation, meals, agendas and itineraries for Board Member visitors.
• Provide travel support for Board Member in order to ensure that payments are made on time within regulation (healthcare, memberships, business travel card).
• Supporting the organisation of company events, programs and initiatives and preparing all necessities (accommodations, transportations, presentation materials).
• Adhering to company’s health and safety procedures.
• Supervising support staff.

Jun 2015 – Jul 2016 · 1 yr 1 mo · Perth, Scotland, United Kingdom

• Scottish and Southern Energy plc (SSE) is an energy company that involved in the generation, transmission, distribution and supply of electricity, in the production, storage distribution and supply of gas and in other energy services in Ireland and the United Kingdom.
• Assisting in the administrative and the legislative processes in cooperation with project team including internal and external parties to support the Program Management Office (PMO) work plan.
• Working with Project Delivery Manager and PMO Lead to ensure that plans align to project release dates.
• Coordinating the periodical project meetings (status, steering group and project board meetings) from preparation of agenda up to circulation of actions/minutes.
• Tracking the progress of reporting activities, deliverables and risk and issues log.
• Administering the ‘resource lifecycle’ which involved the process of raising the necessary paperwork and updates within systems from start to exit.
• Carrying out company’s safety and security inductions for new starters including Display Screen Equipment (DSE) Assessment with DSE Assessor ensuring accurate implementation within department in order to comply with safety regulations.
• Conducting administrative works (filing, phone calls, appointments, presentations, arranging meeting/workshops).
• Monitoring and maintaining the project plan and SharePoint site including team member holidays and diaries.
• Maintaining the PMO workspace.
• Maintaining close liaison with internal and external parties in order to assure excellent service.
• Processing time sheets and travel expenses for contractors.
• Adhering to IT Governance policies and procedures.
• Carrying out delegated duties for the PMO Lead as directed.

Dec 2011 – May 2013 · 1 yr 5 mos · Pharmaceutical Production, Bogor, West Java, Indonesia

• Assisting in the administrative and the legislative processes in cooperation with warehouse and distribution companies with international customers.
• Acting as company Crisis Management Administrator and reviewing all detailed data related to the Crisis Management Plan in order to ensure accuracy and compliance.
• Conducting administrative works (filing, sending fax, phone calls, appointments, presentations and expenses).
• Administering and organising travel arrangement for departmental and divisional overseas travel (booking tickets, hotel vouchers, visas, transportation and accommodation).
• Preparing and arranging hotel reservations, accommodations and food and beverages, creating meeting agendas and itineraries, buying gifts for internal and external visitors.
• Preparing and organising internal and external meetings as well as minute taking.
• Implementing and monitoring divisional corporate design of Boehringer correspondence format and ensuring accurate implementation within division in order to comply with corporate design.
• Maintaining close liaison with hotels, travel agents, courier companies in order to assure excellent service and competitive rate from them.
• Supporting the organisation of divisional company events, programs and initiatives and preparing all necessities (accommodations, transportations, presentation materials, etc.) in order to ensure smooth running of the event.
• Adhering to company’s health and safety procedures.

Feb 2008 – Dec 2011 · 3 yrs 10 mos · Jakarta, Indonesia

• Performing interpreting/translation duties (English/Indonesian).
• Providing admin support to project team and management.
• Completing filing activities, scanning, electronic filling, and reviewing files for storage.
• Responsible for logging, tracking, reproducing and distributing all technical documents and reports.
• Assisting in the preparation of monthly and quarterly reports.
• Setting up meetings.
• Processing time sheets and expenses for project team.
• Any other tasks assigned by the Manager.

Oct 2007 – Feb 2008 · 4 mos · Jakarta, Indonesia

• Performing interpreting/translation duties (English/Indonesian).
• Composing, coordinating, and assembling presentation materials for presentations, meeting, and events.
• Making travel arrangements.
• Arranging appointments for Business Development Manager and team.
• Liaising with project personnel on administrative matters.
• Processing time sheets and expenses for Business Development Manager.
• Carrying out administration tasks as required.

Mar 2007 – Aug 2007 · 5 mos · Jakarta, Indonesia

• Performing interpreting/translation duties (English/Indonesian).
• Preparing and managing correspondence, reports and documents.
• Taking, typing and distributing minutes of meetings.
• Handling incoming and outgoing mails.
• Implementing and maintaining office systems.
• Maintaining schedules and calendars.
• Arranging and confirming appointments.
• Making travel arrangements.
• Organising internal and external events.
• Setting up and maintaining filing system.
• Maintaining database.
• Liaison with internal and external contacts.
• Coordinating the flow of information both internally and externally.
• Processing expenses for General Manager.
• Carrying out administration tasks as required.