Aubrey Wallace

CEO

Longmont, Colorado, United States16 yrs 4 mos experience

Most Likely To SwitchHighly Stable

Key Highlights

25 years of experience in Administrative Support
Expert in Executive Support and Office Management
Proven track record in Budget Management and Compliance

Stackforce AI infers this person is a seasoned professional in Administrative Support and Executive Assistance within public service and corporate environments.

Contact

aubrey.wallace@zayo.com +1 303-381-4683 LinkedIn

Skills

Core Skills

Executive SupportBudget ManagementOffice Administration

Other Skills

C SuiteC-level executive assistant dutiescomplex logisticscommunicationcalendarsdocument preparationreport preparationpresentation preparationmeeting planningconference organizationProcurementCapital Asset ProcessesImport/Export ComplianceIntellectual Property Patent Acknowledgementgeneral accounting functions

About

25 years of experience in Administrative Support, 20 year of which have been in Office Management and Executive Support. My experience and responsibilities have included Office Management, Executive Support, Budget Management, Grant Administration, EOM and EOY Reconciliation, AP/AR, Credit Card reconciliation, Payroll, Procurement, Supervise Administrative Staff and Customer Service. If you were to speak with my co-workers they would tell you that I've reliable, trust-worthy, tactful, always professional in my manner as well as written and verbal communication and enjoy supporting my upper management as well as those around me. In my current position is it crucial that I be detailed-oriented and extremely organized or there can be damaging consequences. As a public servant it's imperative that we be good stewards with our tax payers' dollars. We abide by a standard of ethics and I take that very seriously. Above and beyond my work ethic and experience I'm charismatic and engaging. My attitude is always positive and I thrive is a fast-pace work environment. I believe in working together as a team; some of the best plans and projects have come from a compilation of thoughts and ideas pasted around a conference room table. I also believe that if there is a problem, there is a solution.

Experience

16 yrs 4 mos

Total Experience

3 yrs 3 mos

Average Tenure

4 yrs 7 mos

Current Experience

Zayo group

Senior Executive Assistant

Nov 2021 – Present · 4 yrs 7 mos · Boulder, Colorado, United States

C SuiteExecutive Support

Ricoh usa, inc.

Senior Executive Administrative Assistant

Jul 2019 – Nov 2021 · 2 yrs 4 mos · Boulder, Colorado, United States

Perform C-level executive assistant duties for 3 VP's in a fast-paced multinational organization. Integrated complex logistics, communication, and calendars. Prepare documents, reports and presentations for executives using advanced software proficiencies. Contribute to smooth business operations by planning and organizing meetings and conferences, including conference calls. Multifaceted roles in Procurement, Capital Asset Processes, Import/Export Compliance, Intellectual Property Patent Acknowledgement.

C-level executive assistant dutiescomplex logisticscommunicationcalendarsdocument preparationreport preparation+8

Park county public works

Administrative Manager

Nov 2015 – Jul 2019 · 3 yrs 8 mos · Fairplay, CO

Promoted to Administrative Manager within 3 weeks from joining team as an Administrative Support Specialist. Lead team of administrative support staff. Performed complex general accounting functions, including preparation of journal entries, account analysis and balance sheet reconciliations. Aggregated and analyzed data related to administrative costs to prepare budgets for corporate-level management. Reduced or eliminated different types of financial discrepancies by improving documentation and reporting accuracy for budget and operational controls.

general accounting functionsjournal entriesaccount analysisbalance sheet reconciliationsbudget preparationfinancial discrepancies reduction+2

Caniglia real estate group

Real Estate Assistant

Sep 2012 – Sep 2015 · 3 yrs · Alma, CO

Compiled and entered listing data into MLS ensuring 100% accuracy. Conferred with escrow companies, lenders, home inspectors, and appraisers to ensure that terms and conditions of purchase agreements were met before closing dates. Obtained all necessary signatures on listing and purchasing agreement, disclosures and documentation. Developed marketing materials, including advertisements, flyers, and brochures to promote sales. Prepared documents such as purchase agreements and disclosures to complete all paperwork. Provided executive support to Managing Broker.

listing data compilationMLS accuracyescrow coordinationmarketing materials developmentdocument preparationexecutive support+1

Eagle county health and human services

Lead Fiscal Specialist

Nov 2009 – Aug 2012 · 2 yrs 9 mos · Eagle, CO

Executive support provided to Executive Director and Assistant Executive Director of Eagle County Health and Human Services. Ensured proper accounting of general ledger transactions were prepared monthly on general ledger reconciliations for 50+ accounts within Health and Human Services. Evaluated and monitored Federal and State contract and grant performance to ensure compliance with contractual obligations and to determine need for changes. Prepared, maintained and analyzed various financial reports: EOM and EOY. Supervision of all business office responsibilities and staff.

executive supportgeneral ledger transactionsfinancial report preparationcontract compliance monitoringstaff supervisionBudget Management