Nov 2024 – May 2025 · 6 mos · San Francisco, California, United States · Remote

• Executive Assistant to the VP of Product, Chief Development Officer, Chief Scientist (Co-Founder), and their teams•Owned complex calendar management, expense reporting, and executive level meeting coordination•Lead company wide travel operations via Navan: flights, hotels, vendor negotiations, ground transportation, onboarding and offboarding logistics•Planned and executed team offsites and supported annual company wide events as part of the internal events team•Developed and maintained EA team SOPs, vendor tracking systems, and internal intranet resources•Hosted and organized team and leadership all-hands meetings•Managed and tracked Engineering Confluence documentation•Created and maintained hiring process documentation for EA and Product teams•Built scalable systems and processes that improve operational efficiency across Product and Development

Aug 2024 – Oct 2024 · 2 mos · Palo Alto, California, United States

• Personal Assistant to the COO, VP of Engineering, VP of Product, and VP of Marketing, supporting cross-functional executive leadership•Orchestrated complex calendar management, priority alignment, and daily operational rhythms across multiple departments•Managed executive communications and served as a trusted secondary liaison for customers, investors, and strategic partners•Led end-to-end travel coordination, including logistics, expense oversight, and reimbursement processing•Audited and maintained quarterly departmental goal tracking to drive visibility and accountability•Partnered cross-functionally to plan and execute quarterly and annual offsites, ensuring alignment and strong team engagement•Prepared, edited, and refined presentations for board meetings, leadership reviews, conferences, and external engagements•Coordinated with external partners and vendors to support conference participation and company events•Strengthened executive effectiveness by building structure, improving processes, and anticipating leadership needs

Jun 2024 – Aug 2024 · 2 mos · Palo Alto, California, United States

• Personal Assistant to the COO, VP of Engineering, VP of Product, and VP of Marketing•Managed complex executive calendars, daily priorities, and task tracking across multiple departments•Oversaw incoming and outgoing correspondence; served as secondary point of contact for customers, investors, and strategic partners•Coordinated domestic and international travel, including bookings, expense management, and reimbursements•Audited and maintained departmental quarterly goal tracking to ensure alignment and accountability•Collaborated cross-functionally to plan and execute quarterly and annual offsites•Prepared, edited, and drafted presentation materials for internal leadership meetings and external engagements•Liaised with external partners and vendors in preparation for conferences and company events•Provided high-level operational and administrative support to streamline executive efficiency and execution

Dec 2022 – Aug 2024 · 1 yr 8 mos · Palo Alto, California, United States

• Executive Assistant to the COO, VP of Engineering, and VP of Product•Managed complex calendars, daily priorities, and task tracking to ensure alignment across leadership•Oversaw incoming and outgoing executive correspondence; served as secondary point of contact for customers, investors, and strategic partners•Coordinated domestic and international travel, including bookings, expense management, and reimbursements•Audited and maintained departmental quarterly goal tracking spreadsheets to ensure accountability and visibility•Partnered cross-functionally to plan and execute quarterly and annual offsites•Prepared, edited, and drafted presentation materials for internal leadership meetings and external stakeholder engagements•Provided high-level operational support to streamline executive decision-making and team execution

May 2022 – Dec 2022 · 7 mos · Palo Alto, California, United States

• Personal Assistant to the VP of Outreach & Vision Technology, VP of Engineering, and VP of Product•Managed complex daily schedules, priorities, and task tracking to ensure seamless executive operations•Monitored and managed incoming and outgoing correspondence on behalf of leadership•Served as secondary point of contact for customers, investors, and strategic partners•Provided proactive administrative and operational support to enable executive focus on growth and innovation

Jan 2021 – May 2022 · 1 yr 4 mos · Palo Alto, California, United States

• Supported the Recruiting team across the full-cycle hiring process from sourcing to offer•Initiated and scheduled candidate outreach and interviews, ensuring a seamless and timely candidate experience•Proactively sourced candidates via LinkedIn, Indeed, and Greenhouse through targeted outreach and cold engagement•Maintained accurate and organized candidate data within the Lever ATS system•Researched and implemented recruiting best practices to improve efficiency and process quality•Created training documentation and SOPs for Recruiting Coordinator and Sourcing Specialist roles•Developed user guides for Lever, LinkedIn Recruiter, and internal hiring workflows•Assisted in hiring and onboarding additional recruiters and a Recruiting Coordinator replacement•Supported onboarding and training of new Recruiting team members

Feb 2019 – Apr 2020 · 1 yr 2 mos · New York, United States

Apr 2014 – Aug 2019 · 5 yrs 4 mos · Lakewood, CO