Mar 2022 – Present · 4 yrs 3 mos · Colorado, United States

Nov 2007 – Dec 2017 · 10 yrs 1 mo · Broomfield, CO

• Deliver outstanding administrative skills to efficiently assist a Senior VP and five Senior Directors at the company.
• Check individual and executive emails daily to address inquiries, and notify of pending issues and meetings.
• Arrange domestic and international travel, including air, ground transport, accommodations and itineraries.
• Determine if visas are warranted for travel and complete/notarize all proper documentation.
• Deliver round-the-clock travel support to provide information or arrange emergency flights home.
• Compile expense reports, schedule meetings, order office supplies and obtain special promotional items.
• Manage the purchasing of materials and equipment for lab teams, including test equipment and parts for proto-types such as servers, switches, tape drives, tapes and components as requested per project.
• Handle purchasing requirements for all laptops and Oracle memberships, setting up equipment and cell phones for executives and leadership to avoid delays in viewing calendars or utilizing communication tools.
• Provided training for administrative staff and served as an informal lead, researching data to provide answers to questions if necessary prior to a department downsizing from four to one, and now singlehandedly handling all administrative requests for 112 staff, down from a prior workforce of 250.
• Coordinate all aspects of the Large Tape User Group annual meeting, handling logistics, demo machine availability, poster creation, customer transportation to and from the site, and catering for 150 attendees.
• Proactively contact facilities staff onsite to inform of necessary repairs and ensure completion.
• Successfully coordinate employee moves and restacking, moving one group of 200 staff from one campus to the current Oracle campus, arranging cubes and offices, and ensuring set up with proper phone and internet connections to avoid work disruption, resolving issues expediently.