Dec 2014 – Dec 2018 · 4 yrs · Chicago, IL

• · Provided administrative support to multiple C-level executives, along with providing backup support to the President
• · Administration of mail, files, correspondence and Outlook calendars
• · Distributed and filed correspondence
• · Monitored Outlook calendars and maintained email files
• · Scheduled meetings and prepared materials for the executives and other department managers
• · Received phone calls for senior management as necessary and responded to calls and resolved concerns as appropriate
• · Assisted with expense reporting and corporate credit card statements
• · Gathered data, compiled and distributed departmental reports as assigned
• · Managed meeting preparations including: room setup, food/beverage orders, preparing and distributing meeting materials and agendas
• · Handled confidential material and maintained confidentiality on all matters
• · Assisted with PowerPoint presentations
• · Coordinated project lists, maintained priority lists and monitored progress on projects and longer-term implementation plans
• · Coordinated travel and events for group and guest accommodations
• · Took and distributed minutes at meetings when necessary
• · Researched and gathered information on local venues to be used for meetings and dinners; supported corporate events and worked with external vendors to plan events on behalf of the company
• · Monitored departmental budgets and advised on variances
• · Gathered and compiled data to create annual budgets
• · Assisted with departmental hiring process, including: arranging travel for candidates, maintaining resumes and test results, acting as liaison between candidates and executives, scheduling orientation across multiple offices, and working with IT, Human Resources, and Accounting to ensure new hires have the proper company equipment and network access

Jul 2012 – Dec 2014 · 2 yrs 5 mos

• Support Regulatory Affairs managers with development of Regulatory Label Copy (RLC) and review of label artwork for accuracy and compliance.
• Support review of all label artwork, ensuring compliance to all applicable USDA, FDA, CFIA, Kosher and other governing group’s regulations.
• Work with various cross-functional groups as needed to ensure Regulatory Label Copy is accurate and proposed labels are compliant.
• Support maintenance of Genesis program, project trackers and other resources.
• Assist in research and recommendations for issue positions as it relates to labeling and regulatory and policy development.

Nov 2010 – Jul 2012 · 1 yr 8 mos

• Maintained and administered all customer-required product and ingredient databases.
• Communicated with cross-functional groups as needed to ensure accurate data is collected and entered into designated customer databases.
• Set up accurate data for new items, maintained current data and discontinued items to ensure data is clean; required research and communication company-wide to ensure data’s integrity.
• Assisted in training back-up personnel on customer databases

Jan 2008 – Nov 2010 · 2 yrs 10 mos

• Provided support to Vice President of Foodservice Sales, Vice President of Ingredient/Contract/Export Sales, and Vice President of Research & Development
• Daily responsibilities included: scheduling meetings and conference calls; phone coverage as assigned; scheduling travel; creating and submitting expense reports; updating organizational charts; mail and UPS shipments; ordering office supplies.
• Provided marketing and sales support, including: tracking weekly sales reports; Salesforce CRM database administration; updating marketing budget; creating purchase orders; processing vendor invoices; registration for industry shows, including arranging transportation, lodging, booth setup, sample orders, and shipping; tracking broker and distributor agreements; creating sales presentations.

Jun 2006 – Jan 2008 · 1 yr 7 mos · Chicago, IL

• Executive Assistant ▪ September 2007 – January 2008
• Provided support to Chief Credit Officer, Senior Director of Credit and Underwriting staff of 13.
• Responsibilities included: mail distribution and phone coverage as assigned; drafting and typing memos and correspondence; scheduling meetings and arranging travel; preparing expense reports.
• Additional responsibilities included: maintaining and distributing daily interest rate tracker; distributing Underwriting reports on a weekly basis.
• Administrative Assistant ▪ June 2006 – September 2007
• Supported Treasurer and Accounting Manager, plus Finance team.
• Responsibilities included: mail distribution and phone coverage as assigned; drafting and typing memos and correspondence; scheduling meetings and arranging travel; preparing expense reports; technology set-up for meetings; scheduling office equipment. maintenance; ordering office supplies; maintaining contacts in company CRM database
• Additional responsibilities include: preparing weekly, monthly, quarterly and annual financial reports; preparing and distributing quarterly debt covenants; keeping detailed loan files for all newly acquired and in-process property loans; preparing and distributing monthly Executive Team Briefing report.

Oct 2005 – Jun 2006 · 8 mos

• Established and maintained project files (both computer and hard copies).
• Acted as central communication resource for assigned project teams by serving as liaison between project members and external clients.
• Served as primary contact for project status tracking and document control.
• Maintained project CRM database.
• Prepared and distributed project drug orders for regional studies.
• Generated meeting minutes.
• Assisted Project Manager in creating, processing and distributing project materials.

Sep 2004 – Oct 2005 · 1 yr 1 mo

• Provided support to Director of OEM Products, Aftermarket Business Manager, two Sales departments and regional offices.
• Processed orders for OEM and Aftermarket sales.
• Provided appropriate documentation for customs clearance for international shipments.
• Created and distributed marketing materials to regional sales offices.
• Maintained product inventory database.
• Created monthly sales reports for product sold and AGM $.
• Performed light accounting duties, including issuing customer invoices and credit memos